Rewrite and Edit Documents

Quick reference

• 00:04 So, we're still working on the document that we created in the last lesson,
• 00:08 and we're going to see some other edits that Copilot can make to our document.
• 00:13 And this is a really good illustration of the things that Copilot can do versus
• 00:16 the things that it can't do.
• 00:18 Now, if I take a look at this document,
• 00:20 you can see that I have some bullet points in that second paragraph.
• 00:24 So what we're going to do here is we're going to select all of the bullet points
• 00:29 and click the little Copilot tag at the side and
• 00:32 notice we have a little option there that says, visualize as a table.
• 00:36 So if I click this, it's basically going to take those bullet points that and
• 00:40 put them into a structured word table.
• 00:42 And tables in general can sometimes be a lot better when it comes to readability.
• 00:47 And you can see here it goes, it's picked up that we have two columns and
• 00:51 then we have all of those points in a separate row.
• 00:54 And once we have our information in a table,
• 00:57 we can then use all of our table design utilities.
• 01:00 Now one thing you will notice is that it doesn't actually delete out the bullet
• 01:04 points, so let's click keep it and
• 01:05 then we're just going to select the bullet points above.
• 01:08 We're just going to delete those out because we now have all of our information
• 01:12 in a table.
• 01:12 And I'm going to put it on a separate page by pressing Ctrl + Enter.
• 01:16 I can drag the columns and I can use all of the table tools on the layout ribbon.
• 01:21 So let's go in and just quickly change the table design to make it
• 01:25 look a little bit more interesting.
• 01:27 So I'm going to choose this one just here.
• 01:30 And in a fraction of the time, we have a really nice looking table illustrating
• 01:35 those bullet points more clearly.
• 01:37 Now, something else we can do is we can get Copilot to rewrite paragraphs.
• 01:41 So if I select the first paragraph and click on the little tag,
• 01:45 we have a Rewrite with Copilot option.
• 01:47 And you can see it's drafting rewrites for me.
• 01:51 And it's only going to rewrite the paragraph that I've selected.
• 01:53 So now you can see that we have a few different versions.
• 01:56 So it doesn't just give me one rewrite, it gives me a few to choose from.
• 02:00 So I can go in here,
• 02:01 I can read through and then I can choose the one that I like the best.
• 02:05 And I can choose to replace the current highlighted text, I can insert below.
• 02:10 I can regenerate and I can even adjust the tone.
• 02:13 So let's change it to imaginative, and there we go.
• 02:16 We now have a new version.
• 02:18 I'm going to click on Replace and our paragraph has been rewritten.
• 02:22 So some really cool edits we can make just here.
• 02:24 Now if we click on the Copilot icon to open up the pane,
• 02:28 we can of course do more things from here.
• 02:30 So let's click on Change, one of those suggested prompts, and
• 02:35 I'm going to try and get Copilot to change the title of the document to bold.
• 02:40 Now, when I send this through, you can see that Copilot is giving me
• 02:44 instructions as opposed to actually executing the bold.
• 02:47 So it basically can't do this, and
• 02:49 it's telling me where I need to click in order to apply bold.
• 02:53 So one of the suggestions is to use Ctrl B.
• 02:55 So let's just do that.
• 02:57 We'll select the title and Ctrl B to make that bold.
• 03:00 So there are still some limitations with Copilot when it's performing
• 03:05 seemingly basic tasks.
• 03:07 I've added another prompt here, changed the font color of the title.
• 03:10 Now this is formatting again, and you can see here it can't do it.
• 03:15 But it is giving me a little Show Me button, so if I click on Show Me,
• 03:19 it is going to highlight where I need to go on the ribbon.
• 03:22 So it's like a helpful assistant.
• 03:24 Now don't forget that if we click on the little icon underneath to view prompts,
• 03:29 this is what we call our Copilot lab.
• 03:31 And this will allow us to create different styles of document really, really quickly.
• 03:36 So for example, say we've been in the meeting and
• 03:38 we want to to add some meeting notes into a document.
• 03:41 We can use Copilot Lab to generate that for us.
• 03:44 Now you can see we have lots of options in here, and
• 03:47 if you do find a prompt that you like, you can click on the little Save button and
• 03:51 it will then be saved underneath that Save Prompts heading.
• 03:54 So that's a quick way of getting to templates you use frequently.
• 03:56 Now we're going to scroll down until we get to Take Notes in a class.
• 04:01 So this is going to be a draft template that we can use for
• 04:05 class that includes things like sections and notes areas.
• 04:08 So let's send that prompt through and it's basically going to generate some text that
• 04:13 I can copy and paste into a Word document, which will effectively create me a little
• 04:17 template that can be used for class notes or maybe meeting notes.
• 04:21 And you can see here we have it, if we scroll up and take a look at it,
• 04:25 you can see we have the basic structure listed out just there.
• 04:28 So all we need to do is copy this information.
• 04:32 We can then open up a new blank document and paste it in.
• 04:36 So we're going to do a Ctrl V to paste that in and
• 04:39 we could save this as a template and reuse it over and over again.
• 04:44 So those are some of the cool ways that you can use Copilot in
• 04:48 Microsoft Word to edit and make changes to documents.

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