Inbox Sticky Notes

Quick reference

• 00:05 Here's a feature on the View ribbon that will actually allow you to add brand new
• 00:09 columns into your inbox sorting fields up on top.
• 00:12 You can create your own columns and then you can type into them,
• 00:15 it is a two-step process.
• 00:16 So first of all, let's go ahead and click the View ribbon, Add Columns button.
• 00:21 Everything on the left-hand side are the available columns,
• 00:24 everything on the right are the existing ones already on your inbox.
• 00:27 Notice in the center we have a button that says New Column.
• 00:31 When I click that, I can now type the name of the new column, and
• 00:34 I'm going to go ahead and click OK.
• 00:37 It lands on the bottom, but now I can hit the Move up or the Move down button,
• 00:41 whatever you prefer, and click OK.
• 00:43 Please note, once you put that in there, you can change it simply with a click and
• 00:47 drag to move that around.
• 00:49 Now, what if you accidentally click and drag one of your headings but
• 00:52 you pull it down here?
• 00:53 See that big black X?
• 00:54 That means Delete, so if I hit OK, I just deleted my size column.
• 00:59 Well, the quickest way to get it back is again the View ribbon,
• 01:02 click the Add Columns.
• 01:03 Look at the list on the left, find Size, and add it back in, and
• 01:07 then move it to the correct spot that you prefer.
• 01:10 Okay, let's go ahead and hit OK here.
• 01:13 And now I have my notes.
• 01:14 Obviously, I've already typed something in here because I've used this field before,
• 01:18 but let's go ahead and take a look.
• 01:20 So I can't type in here right now.
• 01:22 It won't let me,
• 01:23 try as I might, clicking on there will not put my insertion point in there.
• 01:26 So let's go activate that, the second half of this process.
• 01:30 On the View ribbon again, right over here is View Settings.
• 01:33 When you click View Settings,
• 01:35 notice down the list there's one that says Other Settings.
• 01:38 When I activate Other Settings I have one little check
• 01:41 mark that needs to land right here in Allow in-cell editing.
• 01:46 When I click this, you're going to see a slight change to my inbox.
• 01:50 You're about to see vertical bars go through the inbox, I'm going to hit OK,
• 01:54 hit OK again, and there it is, vertical bars.
• 01:57 Now watch though, when I click in here,
• 01:59 that cell turned white, it's sort of like an Excel spreadsheet right now.
• 02:02 It turned white, I can click in here, and I can backspace and
• 02:06 delete that particular note.
• 02:08 I can also resize these lines and can read this.
• 02:10 So, also great thing to know is once you activate that Allow in-cell editing,
• 02:16 you can also change the name of an email.
• 02:19 So sometimes emails are forwarded so
• 02:21 many times they're no longer about their original subject.
• 02:24 So you can change this to This is the true subject, okay?
• 02:29 You can write whatever you want in here.
• 02:31 Be aware this might backfire on you because you can't Ctrl+Z to undo what you
• 02:35 just typed.
• 02:36 So be very careful when you're clicking around in the in-cell editing,
• 02:40 be very careful.
• 02:41 Now, what I like to do is when I travel, I will tag my airline reservations as
• 02:46 Airline, my hotel as Hotel, my car reservations.
• 02:49 because we get so many confirmations when we’re traveling,
• 02:52 that it gets a little perplexing.
• 02:53 Which email was about that subject?
• 02:56 So I’ll just tag them on my Note section, and
• 02:58 then when the time comes I simply sort by my notes.
• 03:01 And there are all my notes at the top, all alined, it's very nice actually.
• 03:06 So I can sort this again by Received, type another note and I'll save this as BBQ.
• 03:13 My BBQ notes.
• 03:14 Okay, and then I can sort, and just click once and then click again to get all
• 03:18 the notes at the top, and there's the one about the barbecue.
• 03:22 Much easier to do that than to dig, dig, dig for that email and
• 03:25 read them all over again every single time.
• 03:27 Just put a note on it, and your problem is solved.
• 03:30 Okay, one last thing I'd like to tell you is because I did set this up on my inbox,
• 03:35 as I create, right-click, New Folders,
• 03:37 my new folder will take on the attributes of the inbox.
• 03:41 But my existing folders will not have that particular column in there.
• 03:48 So you simply have to go back and add it again to your existing folders.
• 03:52 But the good news is, set your inbox up from the start, and
• 03:55 any new folder you create will have those attributes.
• 03:58 Thank you.

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