Using the Ribbon

Quick reference

• 00:04 Let’s put what we just learned about the ribbon bar into practice.
• 00:08 So, start Microsoft Project, create a blank project,
• 00:15 And we should be able to get started.
• 00:18 Now, just to make sure that we are in the same place and
• 00:21 the same view, click the task tab.
• 00:25 Locate the Gantt chart icon.
• 00:28 Click the pick list for Gantt chart.
• 00:30 And just make sure Gantt chart is selected here.
• 00:33 This way we're in the same place.
• 00:36 Now, the first thing we're going to do is create a task.
• 00:40 I could just start typing a task over here, but
• 00:43 we want to learn more about using the ribbon bar.
• 00:46 So let's click the task tab, locate the insert section.
• 00:53 And click the pick list for task.
• 00:56 And you can see there are a number of different types of tasks that we can
• 00:59 insert into our project.
• 01:01 We're just going to choose task.
• 01:05 You can see here Microsoft Project automatically inserted a stub for
• 01:09 a task for us.
• 01:12 Now, I see this task, but where's the project.
• 01:15 Well, the project is up here.
• 01:16 It says I'm using project one.
• 01:19 However, I'd like the project to display here, in the Gantt chart area.
• 01:25 So to do that, we locate our contextual tab that's labeled
• 01:29 Gantt chart tools and click the format tab.
• 01:35 Now, in the format tab, there's all sorts of ways that we can change the look and
• 01:39 feel of this view.
• 01:41 What we're looking for is the project summary task.
• 01:46 So, locate the show hide section and
• 01:50 then locate the project summary task check box and go ahead and click that.
• 01:57 What you can see now is the project
• 02:00 name is now displayed with what's called task zero.
• 02:04 You can't do too much to task zero.
• 02:07 It's really just a heading for you.
• 02:10 But everything now that you create in your project, all the tasks that you add
• 02:15 will always display underneath this project summary task.
• 02:20 As we use Microsoft Project,
• 02:22 you will find there are certain tabs that you will use frequently.
• 02:26 One of those such tabs is the view tab.
• 02:29 Let's go ahead and click the view tab right now.
• 02:32 I'm not going to get into the details of using the view tab right now,
• 02:35 but what I do want to point out is a few things.
• 02:38 Note how there's groupings of icons for resource views and task views.
• 02:45 Now in the task view, right now we're looking at a Gannt chart view
• 02:48 which is very columnar and tabular right now.
• 02:51 So, we've got columns of fields and rows of information.
• 02:56 Well, if I want to see what this might look like as a calendar view,
• 02:59 I can click calendar.
• 03:01 And you can see now I've got this calendar style view.
• 03:05 I can click network diagram, and this is showing me a visual depiction of what
• 03:10 my project looks like in a network diagram and
• 03:14 we'll talk more about what that is used for in a future lesson.
• 03:18 For now, I want to also go back to the Gantt chart view.
• 03:22 So you notice the view tab has this Gantt chart icon, and
• 03:27 I can select Gantt chart here.
• 03:29 But remember, I also mentioned in the previous lesson
• 03:33 that if I click the task tab There is also a view option here.
• 03:38 Remember, the far left side of the Gantt Chart from View, to Clipboard,
• 03:44 and Font are things that you use very frequently in Microsoft Project.
• 03:49 So I can get to the Gantt Chart from the Task tab Of from the view tab.
• 03:54 So I'm gonna click the task tab and then choose Gannt chart.
• 03:59 And this brings me back to the Gannt chart.
• 04:03 That was a brief overview of using tabs and icons inside of Microsoft project.
• 04:08 In the next lesson I'm going to go over using the back stage, but
• 04:12 we are gonna use it one time here.
• 04:15 And that's just so that we can save our project.
• 04:18 So let's go ahead and click on the file tab,
• 04:21 and that will bring us to the back stage.
• 04:24 Next click save as.
• 04:25 And there's a number of places that we can save our project.
• 04:30 Right now, we're just going to save it to our computer,
• 04:32 we won't save it to the Cloud or to SharePoint.
• 04:36 Choose Desktop and then give the file a name.
• 04:41 I'm going to use the file name that is a number for this lesson.
• 04:53 Once you're happy with the file name go ahead and click the save button.
• 04:59 One thing I will point out is your project now changed.
• 05:02 With this project summary task displayed
• 05:05 you can see it no longer says project 1 on task level 0.
• 05:08 It's actually showing the file name for the project.
• 05:14 So in this lesson we covered using the tabs and
• 05:17 a few icons, and we saved our project.
• 05:20 In the next lesson as I mentioned I'm going to
• 05:23 cover a lot more detail of using the back stage.

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