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About this lesson

See what it's like to receive an Invitation to join a Team and what happens during the process.

Quick reference

Joining a Team

To participate in a Team, you must be a member of the Team. 

When to use

This lesson is a two-part process: one from the point-of-view of the Team owner who is inviting someone to join the team, and the 2nd part as the person who is invited. This procedure is repeated many times when using Teams.

Instructions

Inviting new members is straightforward. Simply enter the email address of the person you wish to add and they will receive an email they have been added. The has no affirmative action necessary to accept their membership. They can start right away to participate in the Team activity.

Hints & tips

  • Be sure to close all browser windows and Teams before logging in as the 2nd user. If you still have problems logging in as the 2nd user, Logout of Teams before you close the browser and Teams.
  • Groups can be added as Team members if they are available in your company. In this way, you do not have to add individual addresses.
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  • 00:04 In this lesson we're going to walk through the end user experience for
  • 00:07 joining a team.
  • 00:09 First, launch Teams from the desktop, and then select the team itself.
  • 00:13 In this case, you can see that Business Development is a team,
  • 00:18 as well as Contoso, and the X1050 Launch Team.
  • 00:22 Within the team, there are channels.
  • 00:24 Now, when you go to add a member, you want to be sure to select the team, and
  • 00:28 not the channel.
  • 00:29 When I select the ellipses next to the team,
  • 00:31 I can see that one of the options is Add member.
  • 00:34 However, if you select a channel, you will not see the Add member feature.
  • 00:39 And this is an important point.
  • 00:41 When you add a user to Teams, you can only add them to a team and
  • 00:45 not to a specific channel.
  • 00:47 And that means that in most cases when you add someone to a team,
  • 00:49 they'll be able to see the channels that are within it.
  • 00:52 From here, we'll select Manage team,
  • 00:54 which allows us to see a roster of the people that are on the team.
  • 00:57 This is the way you can answer the question,
  • 00:59 I thought I was a member of that team?
  • 01:00 And this is how you find out.
  • 01:02 We want to add Irvin to the team, and we can see that he's not listed.
  • 01:05 So, we'll click Add member.
  • 01:07 As we type in Irvin's name, we can see it automatically shows us who Irvin is,
  • 01:12 we can click Add, and then he will automatically be added to the team.
  • 01:17 And there's Irvin.
  • 01:18 So now let's see what happens on Irvin's side,
  • 01:21 when he gets notified that he has been added to the team.
  • 01:25 So, here we are in Outlook.
  • 01:27 And we're logged on now as Irvin.
  • 01:30 And here we click on Microsoft Teams to see the notification that Irvin has
  • 01:34 been added by Megan to the Business Development Team.
  • 01:38 In the email are links to open Microsoft Teams, as well as content that helps
  • 01:42 someone to understand what his team is all about, and how can I make use of it.
  • 01:47 Also there's a download page where Irvin can download the clients for
  • 01:52 either IOS or Windows, as well as mobile downloads.
  • 01:57 Clicking, Open Microsoft Teams, gives Irvin the same choices you may recall from
  • 02:01 earlier, to download the Windows app or use the web app instead.
  • 02:05 Either way, he launches into Teams and
  • 02:07 can now participate as a full-fledged member of the new team.
  • 02:12 Close observers might notice that on the left the X1050 Launch Team is not showing,
  • 02:16 as Irvin is not a member of that team.
  • 02:18 However, you can see here that Megan has added Irvin to the team, and a pop up
  • 02:23 automatically appears on Irvin's desktop, showing him that he has been added.
  • 02:28 These pop ups and notification activities that occur within a team,
  • 02:32 occur after you've installed the Teams client or you've accepted notifications,
  • 02:36 and using their web client.
  • 02:37 When that happens, while getting email notifications is great,
  • 02:41 you'll get pop up notifications to indicate activity related to you in Teams.
  • 02:45 So now, to find the team you want to join and
  • 02:47 look at the member roster as we showed earlier.
  • 02:50 Make a note of the team owner, and
  • 02:52 then contact them asking to be invited to the team.
  • 02:54 They can add you to the team using the process, you've already seen.
  • 02:59 You'll get an email like this one.
  • 03:01 And that's all there is to it.
  • 03:03 Next, we'll learn more about using Teams, working with channels and
  • 03:06 the notification experience.

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