Joining and Participating in a Teams Meeting

Quick reference

• 00:04 There are lots of ways to join a team meeting.
• 00:06 Normally, you'll receive an email from the team organizer
• 00:10 that will let you join the meeting at a specific time.
• 00:13 In this case,
• 00:14 Megan has received an invitation to join the meeting from Miriam.
• 00:16 In this case, we're working in the Outlook Web App, but you can
• 00:20 also receive notifications from Outlook, as well as from the Teams app itself.
• 00:28 In the upper right, we can see that the project meeting has already started,
• 00:31 she can click there and click Join.
• 00:34 What happens next depends on the kind of browser that you have and
• 00:37 if you have Teams installed or not.
• 00:39 In this case,
• 00:40 we're going to take a look at what happens to people who do not have Teams installed.
• 00:45 So we're going to click Cancel and say Continue on in this browser.
• 00:49 The first time you join Teams in this way,
• 00:51 you'll be asked to let your browser use your microphone and your camera.
• 00:55 This will bring you to the next Meeting now screen where you can see what you look
• 00:59 like on camera and make some adjustments as necessary.
• 01:04 You can turn off the camera and you can turn off the microphone
• 01:07 to avoid any feedback that may happen when you first enter the meeting.
• 01:11 If you wish, you can also change the devices so that you can
• 01:16 adjust the microphone and the camera to different settings should you prefer.
• 01:21 And then you can join the meeting.
• 01:24 In the web app, you enter the name that you want to show to
• 01:26 all the users in the meeting, then you can click Join now.
• 01:30 Let's see what this same process looks like using the Teams desktop application.
• 01:35 Returning back to this screen, which might look a little different
• 01:37 depending on the browser that you have, we'll click Open the Teams app.
• 01:40 We'll then give it permission to do so,
• 01:43 this takes us to a very similar experience.
• 01:46 Here, you can see we have turned on the camera, and
• 01:50 then we also have turn off the microphone, as well as the same Custom Setup options.
• 01:57 On some systems, you may notice another switch which you can select that gives you
• 02:00 the choice of selecting a background.
• 02:02 One of the most popular ones is the blur effect.
• 02:06 This helps to decrease the visibility of clutter in your office or
• 02:10 wherever you happen to be working from.
• 02:12 And also of course setting up virtual backgrounds for use in the meeting.
• 02:18 This is a lot of fun and people like it quite a lot.
• 02:21 In this case, we'll just switch to the blur.
• 02:23 And then you can click Join now and join your meeting.
• 02:28 As it turns out, Megan is the first one to join the meeting.
• 02:31 So let's look around while we're here.
• 02:34 Notice that we have of course the turn camera on, the mute, and
• 02:38 then a Share option, which we'll get into in another lesson.
• 02:42 The ellipsis option gives you more actions including
• 02:46 the device settings we've seen already.
• 02:48 This of course lets you set up your camera and your microphone.
• 02:53 There's also a Raise your hand option, we'll take a look at in a moment and
• 02:56 Show conversations, which will allow you to do team chat.
• 02:59 Clicking on the People icon shows the people in the meeting.
• 03:02 As you can see, there's no one else here.
• 03:04 But you could invite someone by simply typing in their name.
• 03:07 And then of course, there's Hangout.
• 03:10 And now we can see that the other team members have joined.
• 03:13 On the right we can see the people in the group,
• 03:15 you can hover over their names to get the contact information.
• 03:19 Importantly, notice that you can private message someone the same way.
• 03:23 Just hover over their icon till the contact card comes up and
• 03:26 then you can message them privately.
• 03:29 As this is a demo environment, I can't use video for the users.
• 03:32 However, we can see how Teams manages the focus even when using audio by
• 03:36 highlighting the user that's speaking.
• 03:38 In this case, I'm logged in as Megan, and so I see only the other three users.
• 03:45 This is the Teams' view of Miriam.
• 03:47 And as you can see, my voice is coming through Megan's participation, and
• 03:51 there's a blue circle that appears here.
• 03:53 Now, I'm speaking as Diego.
• 03:55 And now I'm speaking as Lynn, so Lynn now has the focus.
• 03:59 This is what it looks like when there are nine people in a video team meeting.
• 04:02 Regardless of the number of people, Teams will manage the focus so
• 04:05 that whoever speaking is highlighted.
• 04:08 When you have lots of people in a team meeting,
• 04:10 raising your hand can be quite useful.
• 04:13 Let's see what happens when Diego raises his hand.
• 04:15 You can see the hand icon and then also in the people view.
• 04:19 The hand icon shows up so that everyone can see, hey, Diego has a question, so
• 04:22 let's get to him.
• 04:23 Clicking Show Conversations takes you to a Teams chat function.
• 04:27 And this way you can post URLs or
• 04:29 converse with other team members while the team meeting is going on.
• 04:33 An interesting capability here is that this chat is journaled and
• 04:36 kept along with the team meeting for review later by other people.
• 04:41 Under the text box, you'll see icons similar to those we saw in the Team chats
• 04:45 will allow you to attach files,
• 04:47 as well as even format post that you would make into the chat feed.
• 04:52 In addition to this, Teams has a great feature that allows you to work in Teams
• 04:56 while you're in a meeting.
• 04:56 If I click on the Teams icon, my Teams meeting collapses and
• 05:00 is shown on the top left, so I can see exactly what's going on.
• 05:03 This is particularly important when someone is doing screen sharing,
• 05:06 which we'll discuss in another lesson.
• 05:09 And then you can continue to work in Teams without interrupting your meeting.
• 05:13 When you want to return to the full screen, simply click on it.
• 05:17 In this lesson,
• 05:17 we've learned about joining and participating in a team meeting.
• 05:20 We looked at the end-user experience for
• 05:23 joining a meeting using both the web client and the Teams app.
• 05:26 We showed you how you can set backgrounds and adjust the microphone and
• 05:30 video before you start your meeting.
• 05:33 You've seen how Teams manages the focus, keeping who's speaking always upfront.
• 05:38 You looked at that People Panel where you can invite people to the meeting, and
• 05:41 you can discover details about the participants,
• 05:44 as well as initiate a private chat.
• 05:47 And then there's the Teams chat, where you can add additional information during
• 05:50 a meeting, ask questions, post URLs, post attachments that everyone can see,
• 05:55 which is journaled later for reference.
• 05:57 And finally, the Teams app makes it easy for
• 05:59 you to work in Teams while your meeting continues without any interruption.
• 06:03 One of the most popular features in Teams meetings is the ability to share your
• 06:07 desktop.
• 06:08 In the next lesson, we'll talk about scheduling and
• 06:11 sending invitations to team meetings.

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