Teams Administration Overview

Quick reference

• 00:04 Teams Administrators have a special responsibility to set up teams so
• 00:08 that it works for the entire company.
• 00:10 In this lesson, we'll review Teams administration,
• 00:13 pointing out some special features along the way.
• 00:16 To access the Team's administration center,
• 00:20 sign in to office365.com using your administrator credentials.
• 00:24 Once logged in, click on the Admin icon.
• 00:28 This will take you to the Global Office 365 administration portal.
• 00:33 And then if necessary, click Show All.
• 00:37 And then under Admin centers click Teams.
• 00:42 A more direct path, but one that might be
• 00:44 a little harder to remember is to login to admin.teams.microsoft.com.
• 00:49 Once you're in the Team's admin portal,
• 00:52 there are lots of settings that you can control as an administrator.
• 00:56 It's out of scope to review this in a comprehensive way but
• 00:59 we will review settings that are commonly needed.
• 01:02 By default Teams to set up to work quite well and
• 01:04 you may not even need to come to the Admin Center at all.
• 01:07 But there are some things that you should know.
• 01:09 The landing pages your own here is called the dashboard.
• 01:12 This has recent activity displayed graphically.
• 01:16 Of interest are on the lower right where it says learn more and training.
• 01:21 These resources can be quite useful to spend some time with,
• 01:24 inorder to learn more about Teams.
• 01:26 Clicking the down arrow under Teams brings us to Manage teams and Teams policy.
• 01:31 If you click on Manage Teams, you'll see a list of all the teams that are available.
• 01:36 And you can edit the settings for each individual Team.
• 01:41 Select the Team and click Edit.
• 01:43 You'll see we could change the Team name, make it public or private, and
• 01:48 we could control behavior about conversations and channels.
• 01:53 Also, from this screen,
• 01:54 you can archive a Team which puts a team into read only mode.
• 01:58 This way you can turn off inactivity with a Team but
• 02:01 still have it be discoverable and viewable.
• 02:05 And you can also delete a Team which removes the entire Team and
• 02:09 all the activity associated with it.
• 02:12 An important concept in Teams is the notion of policies.
• 02:15 The policy system in Office 365 and
• 02:18 Microsoft 365 is a complex system that allows administrators to fine tune
• 02:23 settings related to users applications and security across the entire suite.
• 02:28 Frequently, you'll see by default a global policy,
• 02:31 it's worth looking at the global policy because they can be quite involved.
• 02:36 And they apply across the entire organization for
• 02:39 all the users using this particular policy.
• 02:43 In this case, we're looking at Teams so
• 02:45 all Teams users have a global policy applied to them.
• 02:49 This particular policy, though global, is quite simple.
• 02:52 You can control whether by default everyone can discover private Teams or
• 02:56 create private channels.
• 02:58 It is possible to create new policies and assign them to specific users or groups.
• 03:03 Clicking on Users,
• 03:04 you'll see that we have the ability to look at each individual user.
• 03:08 And you can see here the view policies option.
• 03:12 By clicking on the policies,
• 03:13 we'll be able to see all the policies that are applied to an individual user.
• 03:17 And here you can see what I mean when I said policies are a big deal in
• 03:22 Microsoft and Office 365.
• 03:24 Clicking on Meetings, we have the Meeting policies.
• 03:27 Once again, clicking on the Global policy will show us quite a few settings that you
• 03:31 may be interested in.
• 03:32 So just to restate, it's worth clicking on the Global policies to see what is here.
• 03:37 For example, you can turn off screen sharing.
• 03:40 You can turn off PowerPoint sharing, lots of different capabilities and
• 03:44 possibilities here.
• 03:45 When you click on meeting settings, you'll see that you can turn on and
• 03:50 off anonymous users can join a meeting.
• 03:53 When enabled, anyone with the link can join a meeting.
• 03:56 Otherwise, users have to authenticate to a trusted system first.
• 03:59 Importantly, you can also customize the email invitation for
• 04:03 when you schedule meetings.
• 04:05 Here you can click Preview invite to see what the invitation looks like.
• 04:11 Under messaging policies,
• 04:12 the global policies again have many potentially useful settings.
• 04:16 With Team apps you can control which applications you will permit and
• 04:21 which you will deny.
• 04:23 Under Org wide settings are the settings for external access.
• 04:26 By default, you can use Teams to communicate with any Skype for business or
• 04:31 team user anywhere in the world that permits it.
• 04:35 In addition, you can use Teams to communicate with Skype users.
• 04:39 If you prefer to turn those off or control which domains those users most come from.
• 04:44 Then you can do so using external access.
• 04:47 Again, this is limited to interaction for chat, rather than Team's participation.
• 04:53 To control Team's participation for
• 04:55 users outside of your organization, you want to enable Guest access.
• 05:00 By default, this is turned off.
• 05:02 So if you want to invite people outside of your company to participate in your team,
• 05:07 turn this on.
• 05:08 And this will allow you to control settings specifically for those users.
• 05:13 In addition, you want to check on this checklist.
• 05:16 This takes you through several other steps that are necessary and useful,
• 05:20 in order to permit guest access to Teams.
• 05:22 While this looks a little challenging, it's actually not that hard.
• 05:25 And stepping through these steps will allow you to invite guests to Teams, which
• 05:30 can greatly enhance the functionality of teams for your organization.
• 05:34 Most organizations don't require that much time the Team's Administration Console.
• 05:38 But you've seen some of the more common settings that you can adjust only as
• 05:41 a Team's Administrator.
• 05:43 Take some time to browse through the settings and
• 05:45 familiarize yourself with what's possible here.
• 05:48 That'll pay off later as you get more sophisticated with the use of Teams and
• 05:52 your organization.
• 05:53 In review of Teams administration,
• 05:55 access teams administration from the Office 365 Admin app.
• 06:00 By default Teams are set up very well for general use and
• 06:03 you will generally have a lot of tweaking to do.
• 06:06 In many cases when you do make adjustments they are controlled by policy.
• 06:10 Global policies apply to everyone, and you can create additional
• 06:15 policies to apply custom settings to groups or individuals.
• 06:19 Common adjustments made in teams administration are to enable and
• 06:24 disable features for team meetings.
• 06:26 Also to allow users to create or delete channels within a Team.
• 06:30 Importantly, you'll want to customize Team meeting emails for
• 06:34 your particular company.
• 06:36 And in Team administrator is required to enable guests to be able to be invited
• 06:41 to participate as a member of a Team.

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