Document Views

Quick reference

• 00:05 I'd like to talk to you about the views of the document.
• 00:08 So, on your view ribbon right over here on the left we have a view section.
• 00:11 Reading mode, print layout, web layout, outline, and draft.
• 00:15 Also, on the bottom right of the screen, you have Reading Mode,
• 00:19 Print Layout and also Web Layouts.
• 00:21 You have two different places to go.
• 00:24 First of all, I do want to show you that I have two pages on here,
• 00:28 and also right down here it says page 1 of 2.
• 00:30 It's important that you understand I've gotten two pages
• 00:33 cuz you gonna see something is changing.
• 00:35 It’s gonna look a little weird on the screen.
• 00:37 First of all, let's go ahead and look at Reading Mode.
• 00:39 Also when you float your mouse here,
• 00:41 it does give you an idea of what What's about to happen.
• 00:44 It says the best way to read a document.
• 00:46 I personally don't agree with that.
• 00:47 That’s Microsoft's opinion, but let's go ahead and hit it and see what happens.
• 00:52 Okay, so here's a reading mode, and notice my page 2 isn't showing, but
• 00:55 it looks like this would obviously be page 2.
• 00:57 So keep in mind that it basically column wraps page 1,
• 01:01 and then when you go to page 2 you have to hit this little arrow which is fine,
• 01:05 and then it gives me the end of document indicator.
• 01:08 That's okay, the hard part is, how do I get out of this?
• 01:11 There's really no way to get out of this.
• 01:13 I don't want to close the document.
• 01:16 And so right down here, I'm just going to switch back to print layout.
• 01:19 This little button right there.
• 01:21 Okay when we're back to print layout and personally, this isn't my preference,
• 01:25 because I just like seeing the outline of a piece of paper when I'm typing and
• 01:29 reading the document.
• 01:30 I don't mind scrolling through and read it myself, but
• 01:33 again this is my personal preference.
• 01:34 You can do whatever you want to do.
• 01:36 I just wanna show you your options.
• 01:38 Okay, on the web layout, web layout is not restricted by margins.
• 01:43 It will eventually word wrap here on this screen, but when you are on the Internet
• 01:47 typing something for the Internet, there are no margins.
• 01:50 You can go all the way to right as far you can and all the way down.
• 01:54 So notice my page 2 is right here, because on the Internet you just scroll, scroll,
• 01:59 scroll through pages.
• 02:00 There are no page breaks so that's interesting.
• 02:03 Okay the next one is outline.
• 02:04 When I click on the outline button, look what happens here.
• 02:07 I've got little polka dots.
• 02:09 This is a starting of every paragraph.
• 02:11 But these various document views was a starting of a header line.
• 02:15 And so I'm gonna go ahead and click on reading mode right here.
• 02:18 I'm just gonna activate that little line.
• 02:20 And now I'm gonna go up to my home ribbon.
• 02:23 I'm gonna make this Heading 1 and look how it changed.
• 02:26 It became a heading line.
• 02:28 So now I can click on the little plus sign of Reading Mode.
• 02:31 When I activate it, it activates everything below it.
• 02:34 And it is that easy simply to click and drag it right above the heading above it.
• 02:40 Notice the guideline that came with my mouse when I let go.
• 02:43 There we go, I just moved an entire section, including Page 2.
• 02:47 Well, let's go ahead and test that.
• 02:49 I'll go back to View, Print Layout.
• 02:53 And look at what happen on the screen, look at this.
• 02:56 There is Page 2 and there is that heading that I've just moved.
• 03:00 So it's till respecting the page break, but in that particular view, that
• 03:04 outline view it just doesn't really show you that a page break is there, all right.
• 03:09 So that's why I mark that one as Page 2.
• 03:11 Now I can just easily click and
• 03:13 drag this right back above reading view and my Page 2 will still be Page 2.
• 03:18 All right, now the next one on the view ribbon is the draft.
• 03:22 Now draft mode simply gives you an idea of what it's all going to look like.
• 03:26 So I've got my various document need, my reading mode, and
• 03:29 right over here I've got my Page 2.
• 03:31 This flat line simply indicates the end of the document, right down here.
• 03:35 And so I don't know, the draft mode just shows you no margins.
• 03:40 There's no top margin, there's no left margin,
• 03:43 there's no wide gap between the pages.
• 03:46 Maybe just a more condensed version while you're putting a document together.
• 03:50 So that's basically it for the views.
• 03:53 You will work in whatever one you prefer.
• 03:55 I happen to prefer print layouts, so it's your personal preference.
• 03:59 All right, thank you.

Lesson notes are only available for subscribers.