Footnotes

Quick reference

Footnotes

Learn to place footnotes and endnotes which link to the document text.

When to use

A footnote is an additional piece of information that is noted at the bottom of a page or document. It is literally a 'note' about the text and always printed on the same sheet as the referenced text.

An endnote, rather, is a note placed at the “end” of the entire document or text. 

These references would be used in any type of document that would require citing sources of information to substantiate the credibility of your text.

Instructions

• Place your insertion point at the end of the text where you want the number reference to appear.
• For a Footnote, press Alt + Ctrl + F.
• For an Endnote, press Alt + Ctrl + D.
• You can also find the tools on the REFERENCES ribbon in the Footnotes groups.

• As more footnotes and endnotes are created, the numerical order is updated automatically.
• As pages adjust, the footnotes will remain linked to their referenced text and adjust to their new pages automatically.

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• 00:05 This exercise is about footnotes and endnotes.
• 00:08 And basically, the difference is that a footnote goes at the bottom of the page
• 00:12 of the same reference in the text.
• 00:14 The endnote goes at the bottom of the document.
• 00:17 Whether a document ends on page 1, or page 100, that's where the endnote goes.
• 00:22 Now, you can find these on the references ribbon in the footnotes group called
• 00:26 insert footnote, insert endnote, next foot note, show notes, and
• 00:30 a dialog box operator with even more options in it.
• 00:34 But there is a keyboard shortcut of course which I've referenced right over here in
• 00:38 the yellow box.
• 00:39 Alt+Ctrl+F inserts a footnote.
• 00:41 Alt+Ctrl+D inserts an end note.
• 00:43 So let's go ahead and get started.
• 00:45 I'm gonna put in a footnote and the end of this word source.
• 00:49 And I'm gonna choose to use Alt+Ctrl+F simply 'cause it's faster.
• 00:53 Now notice at the bottom of my document I've got a number one.
• 00:56 Then I could type, let's see, this is a footnote.
• 01:01 All right, now notice it's not down here in the footer and
• 01:05 the gray area of the ruler.
• 01:07 It's above that in my document area.
• 01:09 So please know that that's gonna shorten how long my document can be on this page
• 01:13 cause footnotes build at the bottom of the document, not in the margin area.
• 01:17 Okay, let's do another one.
• 01:18 This time I'm going to source this.
• 01:21 So I'm going to Alt+Ctrl+F for a footnote.
• 01:24 And I already have that text copied, so here we go.
• 01:27 And notice it has a number two.
• 01:29 The first one has a number one beside it.
• 01:31 Let me zoom in so you can see it.
• 01:35 My second one has the number two.
• 01:36 That's how you know which footnote at the bottom of the page it's referencing.
• 01:40 And let's do a third one.
• 01:41 Now, the third one's gonna be right here, so I'm gonna click this side,
• 01:46 and Alt+Ctrl+F, and another.
• 01:48 Another footnote.
• 01:51 Here we go, so I've got three in a row that are stacking up using a full inch
• 01:55 of the bottom of my document.
• 01:56 But that's okay for now.
• 01:58 Let's go ahead and do an endnote now.
• 01:59 Now, the endnote, I want it to reference this website, okay?
• 02:02 So I'm going to copy that ahead of time to make my life easier when it's time to put
• 02:06 in the endnote.
• 02:08 And I'm going to go ahead and Insert the endnote.
• 02:10 Alt+Ctrl+D, and notice it's at the bottom of my text.
• 02:15 It didn't go down here to the bottom of my page.
• 02:17 It went to the bottom of my document.
• 02:20 And I'll go ahead and put in that information.
• 02:23 So now I wanna show you what happens when we open this up.
• 02:26 So let's take a look at the entire page.
• 02:28 I'm gonna click my Multiple Pages button.
• 02:30 If you don't have that,
• 02:31 it's on the View ribbon, Multiple Pages, right click, Add to Quick Access Toolbar.
• 02:36 Mine, of course, is already on my ribbon.
• 02:38 So when I click that, I just want you to see the structure of the document, okay?
• 02:42 I'd like this to go away though.
• 02:43 There we go.
• 02:45 All right, so my one page of document has three footnotes at the bottom,
• 02:49 an endnote right here.
• 02:51 I'm gonna break this page.
• 02:53 Even though I'm a multiple-page view and it's really small,
• 02:55 I can still edit in here.
• 02:57 Now, the third foot note is on this last paragraph.
• 03:00 So, what I wanna do is I'm gonna actually break this page right here.
• 03:03 Page break is gonna happen.
• 03:05 The third footnote is gonna go on the second page.
• 03:07 The endnote's gonna go on the second page, ready?
• 03:09 Ctrl+Enter is my page break.
• 03:11 There we go. Take a look at the bottom.
• 03:13 Now, I have two on this page and one on this page,
• 03:16 which is, of course, footnote number three.
• 03:19 Let me scroll down.
• 03:21 Footnote one and two are page one.
• 03:23 The reference to footnote 3 is right here, and
• 03:26 then there it is at the very bottom, another footnote.
• 03:29 Okay, I'm gonna Ctrl+Z to undo that, 'cause I wanna show you something else.
• 03:34 When this is not separated by pages,
• 03:37 what if I decided this is taking up too much room at the bottom?
• 03:39 I could spread these out.
• 03:41 But see, they stacked themselves automatically.
• 03:44 Well you can.
• 03:45 Over here on the references, we can hit this button,
• 03:47 we can go to the next footnote, previous footnote, next endnote, previous endnote.
• 03:53 We can show all of our notes, review the footnote area or the endnote area.
• 03:57 Or we can go to this dialogue-box operator.
• 04:01 And we can tell our footnotes that we want them at the bottom of the page,
• 04:06 but we want them in columns, okay.
• 04:09 So we're going to tell it two columns.
• 04:13 Here we go.
• 04:13 I'm going to apply that and scroll down and look at what happened.
• 04:17 One and two are in the first column.
• 04:18 Three's in the second column.
• 04:20 Saves me room on my document.
• 04:22 So you have total control as long as you know to go to the references footnotes and
• 04:27 open that dialogue-box operator for more options.

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