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About this lesson
After mastering styles, keep the Style Gallery tidy by editing or removing styles.
Lesson versions
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Exercise files
Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.
Rename, Modify and Remove Styles.docx61.6 KB Rename, Modify and Remove Styles - Solution.docx
61.2 KB
Quick reference
Rename, Modify and Remove Styles
After mastering styles, keep the Style Gallery tidy by editing and removing styles.
When to use
Changing your new text styles is inevitable as a document develops. By using the Styles Manager you can keep them current or get rid of old unused styles.
Instructions
View the Style Inspector:
Alt + Ctrl + Shift + S, then click
- Open the Style Inspector and click on any existing text to view the formatting applied.
- When you float the mouse over the Style Inspector window, it will show the extreme details of the format.
Clear the Format from a styled text:
- Select the text to clean up.
- Click the “Clear Formatting” button on the Home Ribbon
- OR, Click the NORMAL Style in the Style Gallery
“Manage” Styles: Rename, Modify and Remove
Alt + Ctrl + Shift + S, then click 
- In the Manage Styles box, find the Style you want to modify and select it
- Click the Modify button
- Type a new name and click ok
- OR Delete the Style and click ok
- The Gallery will show the changes immediately.
- 00:04 After you create your styles, you might want to go and rename them, modify them,
- 00:08 or remove them from the style gallery.
- 00:10 We do most of that work from the Style Inspector.
- 00:13 Now, the Style Inspector you can get there by pressing control, Alt shift S or you
- 00:18 can hit this little tile on box operator right over here on the styles group.
- 00:23 So home reference tiles group when I click that.
- 00:25 This is a styles operator right it the bottom, we have three bottoms.
- 00:29 New style, style inspector and manage styles.
- 00:34 So let's go ahead and look at the style inspector first of all.
- 00:36 Cuz if it's ever a mystery to you of what's going on with a certain style.
- 00:40 The style inspector will give you all the details.
- 00:43 So right now my insertion point is on this sentence and in the word then.
- 00:47 And it's showing me what style is there applied at that spot.
- 00:52 Now, what if I click on this heading down below?
- 00:55 Microsoft Heading Style 1, when I click here.
- 00:58 Look what happens.
- 00:58 I'm just floating my mouse.
- 00:59 It's giving me every single detail.
- 01:02 So basically, there is no mystery.
- 01:04 You are an inspector.
- 01:06 Looking to find out what has been applied right there.
- 01:08 So you can duplicate it,
- 01:10 or change it, or just figure out why it looks interesting to you.
- 01:14 And notice right beside it, this little button is a reset to normal.
- 01:19 So basically, it's clearing the format.
- 01:22 So this button is almost everywhere on your screen.
- 01:25 It's on this little list, style inspector.
- 01:28 It's right up here.
- 01:29 Let me close the style inspector.
- 01:30 On the home ribbon right over here is the same button, clear all formatting.
- 01:35 And honestly the old fashioned way to do it would be simply apply normal.
- 01:39 So if I click normal on the style gallery.
- 01:42 It's gonna wipe the formatting off of that line.
- 01:45 Just like hitting this button, the clear formatting would have done.
- 01:49 Okay, same feature, this is the old fashioned way to hit normal.
- 01:53 And this is a new feature they put in the last couple versions.
- 01:58 There we go.
- 01:58 We've managed the style.
- 02:00 Well, let's go ahead and click on this one and do the same thing.
- 02:02 You can either click this button to clear it or
- 02:05 click the normal to clear it as well.
- 02:07 Now I wanna rename my styles.
- 02:09 So I name them My Company Style 1.
- 02:12 So I'm gonna highlight that little section where it's applied.
- 02:16 And I'm gonna come right into here again, my Styles group.
- 02:20 Let's review, let me close that.
- 02:22 I got to that Style Inspector by
- 02:25 hitting the Dialog Box Operator on the Styles group of the Home Ribbons.
- 02:29 So I'm gonna click that again.
- 02:31 Way at the bottom I've got three buttons.
- 02:32 New Style, Style Inspector, and Manage.
- 02:35 So I'm gonna ahead and click on Manage.
- 02:37 And when this opens up, now I can actually rename the style.
- 02:43 Okay. So I've got it selected here.
- 02:45 I just have to hit the modify button.
- 02:47 When I click modify, I literally can just wipe out the words I don't want.
- 02:51 So I'm gonna go with My One.
- 02:53 Instead of My Style 1.
- 02:55 I'm just doing My 1.
- 02:57 And let's see, I've got to pull these up to hit OK.
- 03:01 And now look, it immediately changed to My 1.
- 03:04 I could do the same thing with the My Style 2, just change that name as well.
- 03:09 Okay, and the last thing I wanna do is show you how to remove a style entirely.
- 03:13 When you don't want a style on the screen anymore in the gallery.
- 03:18 I could go to the Styles group.
- 03:20 And I can come down here to Style Manager.
- 03:22 And I could find it and hit Delete.
- 03:24 I could do all that, or the easy way.
- 03:26 Let me close all that.
- 03:28 Just float your mouse on the style that you don't want in the gallery.
- 03:31 Right-click and read the list.
- 03:33 Look at here.
- 03:34 Remove from style gallery, rename.
- 03:37 That's the fastest way.
- 03:38 Look, even modify is there.
- 03:40 Just right click on these.
- 03:41 That's the quickest way to get to them.
- 03:43 So I'm just gonna remove that from the style gallery and my work here is done.
- 03:47 Thank you.
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