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About this lesson

Format text with colors and apply fonts.

Exercise files

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Formatting Fonts - EXERCISE.docx
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Quick reference

Formatting Fonts

Format text with fonts and colors

When to use

This is a normal function inside Microsoft 365 Word.  It adds uniformity to business documents and adds interest to less formal documents.

Instructions

  • Select a word (with a click and drag, or double-click on a word)
    • Click the Font Style drop-down arrow and choose a font
    • Click the Font Size drop-down arrow and choose a size
    • Click the Font Color drop-down arrow and pick a color
Tips:
  • Double-Click to select any word and the mini-bar will also appear.
  • Triple-Click any word to select the entire paragraph.
  • CTRL-A will select the entire document (or triple-click in the left margin)
  • Pay attention to the mini-bar when it appears. It is useful and close to your work area.
  • If the font style and/or size box are blank, it is because your selection contains two or more styles and it is confused so it appears blank. Simply choose a font style or size and it will be fine.
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  • 00:04 Continuing with the same document we created in the previous lesson,
  • 00:08 the document named My First Document, let's go ahead and apply some formatting,
  • 00:13 some font coloring, and font sizes.
  • 00:15 I'm going to draw your attention to the Home ribbon,
  • 00:17 the little group over here called Font and all of the little buttons.
  • 00:20 Now notice how many have letter As on them, that means alphabet.
  • 00:24 You're going to do something with the alphabet, you're going to clear
  • 00:27 the formatting, you're going to increase the font size or decrease the font size.
  • 00:30 Maybe you want to change the case from lowercase to uppercase,
  • 00:34 maybe you want to change the font color.
  • 00:36 Well, the way to do this is to first click where you want that change to appear.
  • 00:41 I'm going to single click on the word February, placing my insertion point.
  • 00:45 Now I'm going to come up to the font color and change that to red.
  • 00:48 And it applied to the entire word, but not the entire line.
  • 00:52 Now here's a trick.
  • 00:53 If I want to select just the word,
  • 00:55 I can single click it to apply a color or double click it.
  • 00:59 A double click on a word will select the word, but
  • 01:02 look what just popped up right above that.
  • 01:05 It's called a menu bar, it has the formatting tools on it.
  • 01:08 I call it a gift from the gods of Microsoft, this thing is awesome.
  • 01:12 My goodness.
  • 01:13 You see, I'm not always hanging out on the Home ribbon up here, sometimes I'm on
  • 01:17 a different ribbon and I don't have these font tools in front of me.
  • 01:20 But a double click, and here they are.
  • 01:23 And now I can change the color.
  • 01:24 Let's do it again, there's another word in here, video.
  • 01:27 Double click that one, change that color.
  • 01:30 You see, a single click on the word won't bring up that menu bar, but
  • 01:34 a double click pops it up for you.
  • 01:36 There you go, one more color.
  • 01:38 Okay, what does a triple click do?
  • 01:40 You see, a double click will select a word, but a triple click, one, two, three,
  • 01:44 will select a paragraph.
  • 01:46 I can change the color of that entire paragraph.
  • 01:48 Why would I do that?
  • 01:49 A lot of times when I'm editing a document,
  • 01:52 I'll change the color of a paragraph when I'm done editing it, and
  • 01:55 then whatever is left over in the black color, I know I still have to work on.
  • 01:59 At the end, I'll change it all back to the same color.
  • 02:03 Let's do that.
  • 02:04 How do I change the whole thing in one fell swoop back to the change color?
  • 02:07 Why select the whole thing?
  • 02:10 Ctrl A stands for all, so I can click anywhere and press on my keyboard Ctrl A.
  • 02:16 I just selected the entire document, I can change the color.
  • 02:19 Another way is over here on the left hand margin.
  • 02:22 Simply triple click in the left hand margin, one, two, three, select it all,
  • 02:27 and go ahead, and plus I got the format in the menu bar.
  • 02:30 So I can just set that all back to the black color.
  • 02:33 Well, what if I want to change the size?
  • 02:35 So Dear Sirs, I select Dear Sirs,
  • 02:37 I was just over on the left hand margin, selected that line.
  • 02:42 The menu bar pops up and I can tell it font size larger, and
  • 02:45 I can even change the font style.
  • 02:48 You can type your way to a font style if you want.
  • 02:50 Let's go down to Sincerely.
  • 02:51 Select Sincerely, Font Style, just start typing Script.
  • 02:56 And it pops up and we change our font style.
  • 03:00 Now watch what happens when I select all, okay?
  • 03:02 I've got three font styles, I have Arial.
  • 03:05 Notice I click into the paragraph, shows me up here it's Arial.
  • 03:09 I have Calibri, I have Sincerely.
  • 03:13 And then I triple click on the left margin, one, two, three,
  • 03:17 check out the font style and size, blink and blink.
  • 03:20 Sometimes when I'm confused, my brain goes blink as well.
  • 03:23 You see, we've told it three different font styles, it doesn't know what we want.
  • 03:26 So let's set it straight.
  • 03:28 With the entire document selected, I'll hit the drop down,
  • 03:32 I'll choose Arial, and for the size, I'll choose 12.
  • 03:37 All right, that's it for this lesson, I'll see you in the next video.

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