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About this lesson
Learn how to apply and control page numbers and insert file notes.
Exercise files
Download this lesson’s related exercise files.
Page Numbers & File Location Notes - Excercise.docx49.7 KB Page Numbers & File Location Notes - Excercise Solution.docx
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Quick reference
Page Numbers and File Location Notes
Learn how to apply and control page numbers and insert file notes.
When to use
When you want to add page numbers to your document.
Instructions
Access the Footer two ways:
- Move your mouse to the top or bottom margin of the page and double-click.
OR
- Click the Insert Ribbon, Click Footer drop-down arrow and choose a layout
OR, click the “Edit Footer” option - Observe the three changes to your screen:
- The document portion is shaded and the footer portion is brightened up
- The dashed line appears with the footer label
- A new ribbon opens at the top:
Insert Page Numbers into the Footer:
- On the Header & Footer Tools Ribbon
- Click Page Number drop-down arrow and choose a layout
Note: this will wipe out any existing text inside the footer - OR, click the “Current Position” option, which will retain text already in the footer
- With the tab key (on your keyboard), move the page number inside the Footer
Insert File Location Notes into the Footer:
- While in the Footer area, position the insertion point where you want the File Path to be placed.
- On the Header & Footer Tools Ribbon, click Document Info
- Click the “File Path” and observe the result.
Two options to close the Footer:
- Move your mouse to the document page and double-click.
OR - Choose “Close Header/Footer” on the Header & Footer Tools ribbon
- 00:05 As a follow-up to the previous lesson on headers and
- 00:08 footers, we're going to go ahead and put in page numbers.
- 00:11 That is on the Insert ribbon.
- 00:13 Over on the Header Footers section, we have Headers, Footers, Page Numbers.
- 00:17 When I go ahead and just activate Page Number, it asks me, first of all,
- 00:21 Top of Page.
- 00:22 See it will go ahead and open up the header and
- 00:24 put a page number up there for me.
- 00:26 Same with bottom of page.
- 00:27 It'll open up the footer and put one in.
- 00:29 Page Margins, check this out, it'll actually put a page number in
- 00:32 the left-hand margin or the right-hand margin, or the bottom left, bottom right.
- 00:36 It is actually pretty cool, I've seen that done on newsletters, it's not too bad.
- 00:40 The current position is wherever your mouse happens to be clicked,
- 00:44 a page number is going to go in there.
- 00:46 You can use this to your advantage, that's the one I usually always use.
- 00:49 Then of course, we can go in and format our page numbers or remove them.
- 00:52 I want to go ahead and view the footer.
- 00:54 First of all, I'm going to scroll down to the bottom of the page.
- 00:58 I'll go ahead and activate my footer with a double click.
- 01:01 And notice I landed right in the front of my website.
- 01:05 So if I come up to the Header & Footer ribbon,
- 01:08 over here on the left is Page Numbers > Bottom of Page.
- 01:12 I'll just say Plane Number 3, which is going to land it on the right-hand side.
- 01:16 But watch what happens to the website, click, it wipes out everything on the way.
- 01:21 Unacceptable, so Ctrl+Z, undo that.
- 01:24 This is why I prefer to place my insertion point where I want the footer to go.
- 01:29 So I'm going to click behind my website.
- 01:31 I'm going to hit Tab a couple times because I have a center tab and
- 01:35 right-hand tab already set up by default.
- 01:38 Hit Tab a couple times.
- 01:40 And now that the insertion point is landed on the right-hand side of the page,
- 01:43 I'm going to go back to Page Number.
- 01:44 And I'm going to go straight to current position because then it won't mess with
- 01:48 my website, anything else that's written in there.
- 01:52 So I'll hit Plain Number 1, and there it is.
- 01:55 Okay, I prefer a different one.
- 01:57 So I'm going to undo, Ctrl+Z to undo that one.
- 02:01 I want to show you one of my favorite ones,
- 02:03 under Page Number > Current Position.
- 02:04 And by the way folks, that's the only choice I ever use is Current Position.
- 02:08 I'm going to grab the scroll bar and slowly scroll down or else I'll miss it.
- 02:12 There it is, Page X of Y, Page 1 of 1, Page 2 of 2.
- 02:19 This is fantastic.
- 02:20 We'll put in a second page when I get done with the file path and
- 02:23 I'll show you what happens to this.
- 02:25 All right, now I want the file path in here.
- 02:27 So I'm going to hit Enter, and that brings my insertion point over to the left.
- 02:33 And now we're going to go ahead and insert a document info, a file path.
- 02:37 Again, I'm on my Header & Footer ribbon > Document Info.
- 02:41 I can put an Author, File Name, File Path, that is the one I want,
- 02:46 Document Title, Document Properties.
- 02:49 Any of these, options can go in there or Field so people can enter a field and
- 02:52 fill out information.
- 02:54 But I don't want to make it too hard, I just want the File Path, click.
- 02:57 So now next year when I'm working on this printed file,
- 03:00 I'll know where it's stored on my computer.
- 03:03 Now that's a pretty long name.
- 03:05 So I'm going to go ahead and shrink the font on that.
- 03:09 And let's go ahead and click back into the document.
- 03:11 Okay, double click into the document, the footer dims down, I'm in the document.
- 03:15 Let's put a page break in here.
- 03:18 Ctrl+Enter for a page break.
- 03:21 And now I'm on page 2, you can see in my navigation pane I have two pages.
- 03:25 Scroll to the bottom and there it is, Page 2 of 2.
- 03:29 At the top, Page 1 of 2.
- 03:32 I love that one.
- 03:33 That is my favorite one, it's one I use all the time.
- 03:35 Go ahead and use this exercise document, practice with that,
- 03:39 experiment with those options under Page Numbers and Document Info.
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