Formatting Text

Quick reference

• 00:03 This video is all about inserting and
• 00:05 typing text into objects within PowerPoint and formatting.
• 00:09 This can be such a big topic, and we certainly can't cover everything.
• 00:12 Now I've already got some text on the clipboards.
• 00:14 So notice that if click within this title place holder and go Ctrl+V, and
• 00:18 that's the keyboard shortcut to paste.
• 00:21 And then we go the the home tab, the font is Century Gothic at 32 points in size and
• 00:26 there's no other formatting applied, such as bold or italics.
• 00:29 Now, hold the press, because here's where we run into a little bit of a problem.
• 00:33 If you paste the text into that title place holder and
• 00:36 realize that it's 32 points, but it's still Kalinga font,
• 00:40 then you've run into a little problem in Powerpoint 2016.
• 00:44 The issue is that in this version when you paste,
• 00:47 it copies across the font size, but not the font type.
• 00:51 Now a work around for that until it's actually fixed by Microsoft is to then
• 00:55 right click on the slide, go reset slide, go back to the title place holder.
• 01:01 Put your mouse in there, and now it is Century Gothic.
• 01:04 So if you run into that problem, then it hasn't been updated by Microsoft,
• 01:08 just letting you know.
• 01:09 But with this little smart tag button, when we drop it down,
• 01:13 it shows us that the text was pasted in certify the destination theme.
• 01:18 So this result is exactly what would happen if we were to
• 01:20 type the text in manually within the title place holder.
• 01:24 Century Gothic is indeed the default font used for
• 01:26 the title place holder of the active theme.
• 01:29 If we use the same smart tech button to keep the source formatting,
• 01:34 the text is in fact Klinger font and 16 points.
• 01:37 And that's the format that it was first placed on the clip board originally.
• 01:42 We can also use the Smart Tag to paste as a picture, and
• 01:46 the text pops out of the placeholder and winds up on the slide as a picture.
• 01:50 So we go CTRL+Z, paste again as a non-formatted text, and in this case,
• 01:56 it's just the same as the default attributes inherited from the theme.
• 02:02 If we paste the syntax lower down in the content placeholder,
• 02:05 the result is different again, because the destination theme
• 02:08 has set the formatting on this placeholder to Century Gothic 18 point font.
• 02:12 And so that's what's applied to our text.
• 02:15 Now note that these paste format rules also apply to any inserted word art that
• 02:20 we paste into.
• 02:21 Now the ribbon contains various editing options within various groups.
• 02:25 And within the font group, buttons to change the font,
• 02:29 the font size, so to increase or decrease it.
• 02:33 And a button with an eraser on it to clear all of the formatting, so
• 02:37 that we can reset the text back to what it was.
• 02:40 Also bold Italic, underline, double strike through and so on.
• 02:47 We can add a text shadow, and sometimes, that's something that people see in
• 02:51 PowerPoint on a particular text and wonder why there's a fuzzy outline around it.
• 02:56 Now make sure anything that you change to do with fonts, that you do so
• 03:01 to the whole paragraph and not just to a specific line.
• 03:05 It's much better to select the actual boundary of a text box or
• 03:08 a placeholder, and not just some text within it, or it will go wonky.
• 03:12 Now that's Glen's way of saying that your changes should be applied to the whole
• 03:15 amount of the text as part of that box or placeholder.
• 03:19 And not just a special line unless you've got a specific reason to do so.
• 03:23 So let's have a look at the font and paragraph dialog launchers.
• 03:27 In this font dialog box are similar options to those found on the ribbon plus
• 03:31 lots more.
• 03:32 Latin text fonts.
• 03:34 The drop down lets you choose between a theme font such as a heading or body, or
• 03:39 any of the other fonts installed on your system.
• 03:42 All text is where you can change the font color, the under line style or
• 03:46 the underline color, effects, such as, item, such as,
• 03:50 strike through, superscript and capitalization.
• 03:53 Also the equalize character hight check box.
• 03:57 Try this on some of your text yourself and see what occurs.
• 04:00 On the character spacing tab you can change the spacing between text characters
• 04:05 from normal to expanded.
• 04:07 The text will then be more loosely fit and you can change the numbers from 0 to 200
• 04:11 and beyond, you're better of staying between 0 and 10.
• 04:15 Condensed is the opposite of expanded so
• 04:17 the characters will be placed close to each other.
• 04:20 Again, try experimenting with this option and see the result.
• 04:23 Kerning is when the space between the particular letters is adjusted to take
• 04:27 into account the width of the character.
• 04:30 So for example, the characters on either side of the capital letter I would
• 04:34 be brought closer together, so the letters don't look unnaturally placed.
• 04:38 From the paragraph group we find options to change bullets and numbering.
• 04:42 Promote, demote, text alignment such as left or justified,
• 04:47 line spacing, and text direction and so on.
• 04:51 This paragraph dialog launcher also gives us access to more advanced features.
• 04:56 We find it gives us general alignment, indentation, spacing options,
• 05:01 as well as tabs.
• 05:03 Another thing well worth knowing is this little ribbon that is called
• 05:06 the Mini Toolbar.
• 05:07 It gives you options of font, text size, bullets and numbering, and formatting.
• 05:14 And if you can't see it,
• 05:15 the quickest way to make it pop up is to right-click within some text.
• 05:19 So in summary, getting text into PowerPoint is very easy,
• 05:21 as is formatting it.
• 05:23 You have a range of options to work with on the ribbon, within dialogue
• 05:26 boxes that are triggered from dialogue launchers and the mini toolbar.
• 05:30 It's worth your time exploring them, because text in PowerPoint,
• 05:34 even though sometimes it's a bit overused, is still very important.

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