Locked lesson.
About this lesson
When you work extensively on a chart, picture or slide and it doesn’t turn out exactly how you wish, quickly reset it back to what it was originally.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Reset – the Magic Button.pptx3.9 MB Reset – the Magic Button - Completed.pptx
4.9 MB
Quick reference
Topic
Resetting various types of object back to their original format.
When to use
To reset objects even when no undo option is available.
Instructions
- To reset the picture, select the picture, click the Format tab, and then click the Reset Picture drop-down arrow.
- To reset a SmartArt, select the SmartArt, click the Design tab, and then click Reset Graphic.
- To reset a Placeholder within a Layout, right-click the slide and select Reset Slide.
- To reset a Slide Background, right-click the slide, select Format Background, and then click Reset Background on the format Background task pane.
- To reset the video, select the video, click the Format tab on the ribbon and the Reset Design drop-down arrow.
Also note:
To reset changed theme colors within the Theme Color dialog box, click Reset.
Login to download- 00:04 This video was titled Reset the magic button.
- 00:08 And it's not just about Ctrl + Z, which is the keyboard shortcut for undo.
- 00:12 Because undo is a very linear process.
- 00:14 You do something and then you do a second thing and a third thing and so on.
- 00:18 And when you undo them you go back from the third to the second and
- 00:22 undo again and keep going backwards until you run out of undos.
- 00:26 But sometimes you go down a particular path in a presentation such as formatting
- 00:29 images and you think to yourself.
- 00:31 It didn't really work out as I intended but
- 00:33 I can undo all of that information because it doesn't work.
- 00:37 I've been somewhere else and come back.
- 00:40 But I don't wanna close down the presentation either,
- 00:42 I'd lose all of the information that I've worked on.
- 00:45 So in this video,
- 00:46 we will learn about resetting many things as it applies to PowerPoint.
- 00:49 So for example, here is a picture that I added to the slide and
- 00:53 it already contains a range of formatting effects such as a frame.
- 00:56 A correction, a color and an artistic fit and you can
- 01:02 open that presentation later and view the effects that were applied to that image.
- 01:06 But if I go somewhere else in that presentation and
- 01:08 come back, fixing this is not part of the undo sequence.
- 01:11 So let's go reset picture, we can either drop the little arrow down and
- 01:15 go reset the picture in size or just reset the picture.
- 01:19 And there it is back to its original status style again.
- 01:22 So let's move to the next slide and look at SmartArt.
- 01:25 I can change the shape filter red and
- 01:29 looking at the chart, I've added a 3D bevel, which looks horrible.
- 01:33 And so I click on the SmartArt and then the Design tab and
- 01:36 click on reset the graphic and there it is, back to its original format.
- 01:40 For the chart, we click Reset to match the style and
- 01:44 the chart is back to its particular format.
- 01:46 Now with reset, you can do it in any particular order,
- 01:49 not just in the order that we originally did it.
- 01:52 So placeholders and
- 01:53 layouts are the subjects of another video, where we go into more detail about them.
- 01:58 But the picture on the slide has been rotated and
- 02:00 moved away from its original location.
- 02:02 I just right-click, Reset Slide and the picture is back to its original location.
- 02:09 If I delete the picture you can see that it's in a place holder.
- 02:12 And I go Ctrl + Z which is s keyboard shortcut for
- 02:15 undo with that picture as back on our slide.
- 02:17 So undo is appropriate for many of the actions that we do in Powerpoint, but
- 02:21 not if we go away and come back and wanna fix something.
- 02:25 On the next slide, I've added a little formatting to the slide background,
- 02:30 it looks quite horrible against the blue.
- 02:32 So in this case, it's not a case of just simply resetting the slide.
- 02:36 Because that will change the placeholder but not the background.
- 02:39 So I righ- click on the slide and select Format Background and
- 02:43 then the Format Background Task Paint appears.
- 02:46 Reset Background and now the slide's back to its original state.
- 02:50 Video, here we have a simple video where images rotate, but
- 02:54 a gray color has been applied to it and it looks quite horrible.
- 02:58 So we select the video qnd go either reset the design and the size.
- 03:03 But I'll just reset the design and
- 03:05 now it's back to how it was originally exported out of PowerPoint.
- 03:08 Ready to start formatting it again.
- 03:11 A very important note if you compress your presentation,
- 03:14 you may not be able to reset some images.
- 03:16 And if you optimize media such as videos, the reset options may not work.
- 03:22 We'll also look at theme colors but it's more about the dialog
- 03:25 box where you change those colors rather than the colors on the slide.
- 03:29 So on the Design tab, click the little drop down arrow in the variance group.
- 03:33 I've got a particular color set applied but then I decide to customize it.
- 03:38 As I change the various colors, it may all start to look awry, so
- 03:42 I click reset and go back to what it was before we started.
- 03:46 And now we can make a decision about whether we wanna save this or cancel it.
- 03:50 But what this feature works a bit more like undo in that you
- 03:53 cannot undo any more resets once you go out of this dialog box.
- 03:58 So again, the video is about reset, the magic button, keep an eye out for
- 04:02 it because it will save you so much time.
- 04:05 The really cool thing is that it even works if you save your presentation and
- 04:09 close it and re-open it later.
- 04:11 It's a feature well worth your time understanding and using.
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