Setting up Todoist Projects

Quick reference

• 00:00 Hello everyone, welcome back to The Essential Productivity.
• 00:08 I'm your host Francesco for this GoSkills.com course.
• 00:12 As we talked about in the last feature, the Inbox is an important function.
• 00:16 I use Inbox across my day to clip certain items that I want to remember,
• 00:21 or have ideas, or research, or links or absolutely anything, so
• 00:25 that I don’t necessarily have to focus on it and my routine.
• 00:29 So I could just focus on these tasks here and
• 00:32 as you can see today is a very core part of that.
• 00:35 Now you’re probably wondering what are these things along the side?
• 00:38 They are projects, these are all tasks.
• 00:41 However, I associate most of my activities to projects.
• 00:45 And that's a good thing because they are a way for
• 00:47 you to organize all of your work.
• 00:49 You're probably quite confused because these little things called
• 00:52 emojis are here.
• 00:53 That is a custom set up that I've created,
• 00:55 which I'll explain in the full demo at the end.
• 00:58 However, when you get started you won't have all of these icons,
• 01:02 I'm sort of teasing you here, but you will be able to add them in a later date.
• 01:06 The cool thing is as you can see all the projects down the side, I'm able to create
• 01:10 projects from everything from Home all the way to YouTube, and
• 01:14 the specific projects I do, for example GoSkills.
• 01:17 It's a good way to have the system,
• 01:19 all you have to do to create a new project is hit the Add Project button.
• 01:23 Once you're on the Add Project button you can choose from a range of
• 01:27 colors to set you off.
• 01:28 There will be less colors because I'm on premium at the moment, but
• 01:31 there will be enough cause for you to enjoy the experience.
• 01:34 So as you can see, red kicked you off, and
• 01:37 you can have something like movies to watch, and that's a nice starting point.
• 01:42 Once you created a project you have this base, and
• 01:45 what's cool about the base is you can move it around, you can even add it into
• 01:50 the list I have here so that it's like nestled down in there which is very handy.
• 01:56 Now the cool thing with the project is you can obviously add more projects,
• 02:00 you could edit the project.
• 02:01 You can share the project, which we'll talk about in the next feature.
• 02:04 But once you have a project ready you can start adding tasks.
• 02:08 There's lots of different things you can do inside Project.
• 02:11 You can add sub-tasks, say for example if I had Book cinema trip,
• 02:16 I add a priority 3 to it, you can add sub task.
• 02:19 So what we have to do is press Cmd on Mac or Ctrl and
• 02:23 then right and then bring it in line.
• 02:25 So for example, I wanna want to go and see Alien Covenant and as you can see
• 02:30 it's brought that out there, so I have that as a sub task inside here.
• 02:35 So that’s something that you can create inside of your projects.
• 02:38 Now, if I wanted to associate this to a due date,
• 02:41 all I have to do is choose a due date using the calendar feature.
• 02:45 There's a few pre-created ones up here, like today, tomorrow, next week,
• 02:49 in a month, no due date, and you can even have once like every two weeks for
• 02:54 example, but I'm gonna explain that in a future video.
• 02:56 So, let's say I wanna book the cinema trip tomorrow, once I click save,
• 03:00 it comes up tomorrow and it will give an indication of all the tasks I've got,
• 03:04 how many days are left and how many tasks are due on that day.
• 03:07 Now it's very cool 'cause once you create this project,
• 03:10 you could have a lot of different tasks, you can have headers.
• 03:13 These are almost headers, however, you can have headers, say for example,
• 03:16 if I put header with colon at the end of it, it has no tick box which is cool.
• 03:22 So I could add some other items to it, like Organize to go to cinema,
• 03:28 and it would go below it, but without having a tick mark.
• 03:31 So that's a cool other way that you can enhance your projects.
• 03:34 I really like the way that to-do-list has laid this out, and
• 03:37 it's a very simple experience.
• 03:39 The good thing is you can have as many projects as you like,
• 03:42 it's really simple to get them started.
• 03:44 And once you're happy, let's say I've added a movie like Wonder Woman,
• 03:48 'cause that's out at the moment, to my Inbox.
• 03:50 All you have to do is use the hashtag feature and
• 03:53 type in, there you go, and you can bring it straight to the project.
• 03:57 As you can imagine, it goes straight down into your project and is a good way
• 04:01 to bring everything from Inbox all the way over to your specific folders.
• 04:05 It's actually a very formative way of doing this, so
• 04:08 there's lots more different hacks that you can use.
• 04:10 You got project comments up here as well so you can actually enhance it by
• 04:14 adding any voice files and also emoji here to add any projects and any comments too.
• 04:20 I hope you enjoyed that overview,
• 04:22 this is obviously a simple way of starting a project up.
• 04:25 In the next feature,
• 04:26 we'll talk about shared projects and how you get that set up.
• 04:28 It's really easy and it's really versatile to use, especially when you're in a team.
• 04:33 We'll see you in a minute at the next feature.

Lesson notes are only available for subscribers.