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The project Resource List is a list of all individuals working on the project with their contact information and all special equipment and facilities required to accomplish project tasks.
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Quick reference
Resource List
The project Resource List is a list of all individuals working on the project with their contact information and all special equipment and facilities required to accomplish project tasks.
When to use
If the project team is large, a Team Resource List is normally required to facilitate communication. If the project team is in different locations, especially different countries, a Team Resource List is often needed to ensure timely communication through appropriate communication channels. If the project requires special equipment, special facilities, or special access to systems a Resource List is often needed to manage the coordination. This list is a living document that is updated throughout the project lifecycle. On very small projects, the lists are not normally needed because everyone knows each other and their area of responsibility.
Instructions
Ideally, the resource lists are specific. The name of the individuals, location or facilities, or designation of special equipment is clearly identified. However, at the beginning of the project, some of the project team members or items of equipment are not yet identified. They may not be needed for several months, or their organization may not have been placed on contract yet to support the project. A Resource List can identify the team members or equipment by title until a specific person or system is identified for the project.
The individual on the Resource List often changes at the beginning of a new phase of the project because the team members involved in that phase may be different from previous phases. In many organizations, the Resource List also includes the point of contact for key suppliers and vendors working on the project. The inability to identify someone for each role within a reasonable amount of time should become a project risk and be tracked on the Risk Register.
- Identify the roles for the Core Team based upon the project goals and project scope.
- Contact appropriate business managers to assign Core Team members.
- Obtain contact information for each Core Team member and the project stakeholders.
- At the beginning of each phase, add the extended team members who will be working on the project to the Resource List. Note their role and obtain their contact information through their manager or Core Team member.
- When key or strategic facilities, equipment, or suppliers are required to support the project, create a non-personnel list and add the key point of contact and their contact information.
Hints & tips
- Update the Resource Lists at the beginning of each phase.
- Only use business contact information. Normally you should not put personal contact information (home address or home phone number) on a Resource List.
- The Resource Lists are to assist in project communication management. Include the contact information for whatever communication channels you will be using on the project.
- Project Team: “A set of individuals who support the project manager in performing the work of the project to achieve its objectives.” PMBOK® Guide
This definition is taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Sixth Edition, Project Management Institute, Inc., 2017.
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