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Use the built-in Teams app to send and receive messages and calls.
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Quick reference
Send and Receive Messages and Calls
Use the Teams app in Windows 11 to chat and meet with colleagues, friends, and family.
When to use
We use Teams chat whenever we wish to communicate quickly with colleagues, friends, and family.
Instructions
Microsoft Teams in Windows 11
Teams is an application available from Microsoft that was designed to bring teams of people together in a collaborative work environment. It’s a communications application that enables us to chat, call, share files, and host meetings amongst other things.
Teams really came to prominence over the last few years with an increasing amount of people working from home. Due to this, Microsoft decided to include Teams integration in Windows 11.
Teams is mainly for business use. We find it included in Microsoft 365 business subscriptions. However, we can use Teams in Windows 11 to chat and meet with our contacts. It's worth noting that Teams in Windows 11 will use the account details of the person signed into the PC. If we are signed in to our PC using a personal account, we will see our personal contacts in Teams.
Use Microsoft Teams
Start a Conversation
- From the taskbar, click the Teams icon.
From here we can see a list of our contacts and our most recent activity.
- Click on a contact to start a new conversation.
We can type a message in the conversation area and use the icons underneath to format the message, attach files, and add emojis and gifs.
- Click the paper plane icon or press Enter to send the message.
Add Participants
We can add more people to the conversation at any time.
- Click the Add people button in the top right-hand corner.
- Start typing the name of the contact to add.
If the contact is in our contacts list, we can select them from the list. If not, we can invite them using their full email address.
Start a Video/Audio Call
We are not limited to just typing messages back and forth. We can harness the full power of Microsoft Teams and start a video or audio call with one or more contacts.
For example, I am in the middle of having a conversation with Adam. Part way through, we figure the topic would be easier to discuss if we jumped into a video call instead.
- Click the Video call icon.
This will start a new video call. We have the option of customizing our video and audio settings prior to connecting to the meeting.
- Click Join now.
The process of starting an audio call is exactly the same except web cams are disabled.
Adhoc vs Scheduled Meetings
The previous scenario was an example of an ad-hoc meeting. Something that happens on the fly without any forward planning. We can also schedule meetings for the future.
- Click on the Teams icon in the taskbar.
- Click the drop-down arrow under Meet.
- Choose Schedule a meeting.
This will open up a new meeting invite. Complete the meeting details and add the attendees.
- Click Send.
This will add the meeting to the participants' calendar with a link to the Teams meeting in the body of the invite. Attendees click the link in the invite to join the meeting.
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