Mark Entry for Table of Contents

Quick reference

• 00:05 All right,
• 00:05 we're gonna take table of contents up a notch by not using the heading styles.
• 00:10 Now the reason we're not gonna use the heading styles, because in a court of law,
• 00:14 fancy headings are not allowed.
• 00:16 They just want plain text.
• 00:18 So, how do you do a table of contents without heading styles?
• 00:21 Well, you mark the entries manually, all right?
• 00:24 So let's go ahead and get started.
• 00:26 I do have a little cheat sheet right here.
• 00:28 It says Alt+Shift+O applies the mark entry feature.
• 00:31 And now your Show/Hide button will automatically come on and
• 00:34 show you the fields.
• 00:35 And the Navigation name, we don't need it this time,
• 00:37 'cause it's not gonna recognize these as headings.
• 00:39 Navigation pane only shows when the heading styles are used, so
• 00:43 we're not using that.
• 00:44 All right, I'm going to go ahead and select Topic 1.
• 00:47 I'm gonna press Alt+Shift+O on my keyboard.
• 00:51 And that pops open the mark entry field, okay?
• 00:53 This little box can be moved around.
• 00:55 I didn't type this in, because I'd preselected.
• 00:58 It showed up, the Table identifier is c, for table of contents, and Level 1.
• 01:02 I'm going to click Mark.
• 01:04 Now notice what happened on the screen in the background.
• 01:07 Keeping in mind, I'm not gonna close this box either.
• 01:09 What happened is a field, this field showed up.
• 01:12 So this field gives you vital information.
• 01:14 It's telling me table of contents that says Topic 1 within the quotation.
• 01:19 Notice it matches what I had selected.
• 01:21 The field style is C, that matches this little c over here for contents.
• 01:26 And the l, this is a tiny letter l, level 1, matches this level 1.
• 01:31 So that's why this code is what it all means on the inside.
• 01:35 Let's move on and do this again.
• 01:36 Can you go for the next one, Topic 2 bold font.
• 01:39 Now, when I just click this box, the mark entry box, click, it throws in that text.
• 01:46 I could have pressed Alt+Shift+O again and
• 01:48 it would have worked as well, just faster just to click the box.
• 01:52 And this is, let's see, table c, Level 1, I like it, keep going, Mark.
• 01:57 Now in this case, I want a third entry, I want a third level entry, so
• 02:01 you mark this as level 3.
• 02:02 So I'm gonna select the text, I'm gonna click the box, throws it in there,
• 02:07 but I'm gonna tell it Level 3 and Mark.
• 02:09 Now Subtopic 2, select the line, click the box, this is Level 2 and Mark.
• 02:16 Do you see what's happening?
• 02:17 I'm manually doing all of these, okay?
• 02:20 So you can just go through the same document and
• 02:23 do all of these as you know, just like I am.
• 02:26 Click the box, change the level, hit Mark.
• 02:29 Okay, at this point, I'm kinda done.
• 02:31 I'll go ahead and close this box, gonna leave this process.
• 02:35 Notice these fields are in here.
• 02:36 If these fields are bugging you, you are welcome to come up to your Home ribbon and
• 02:41 turn off this little Show/Hide button.
• 02:43 But honestly, I mean it cleans up the document.
• 02:46 I wouldn't do this till the end.
• 02:48 But it's kinda handy to have that on there right now, in the beginning, regardless.
• 02:52 Let's go ahead and put the table of contents.
• 02:54 So I've got report, table of contents,
• 02:55 got my activation, my insertion point right here.
• 02:59 Table of contents is on references, this is the upper level.
• 03:02 You've got to follow me here, okay?
• 03:04 On the References button, on Table of Contents, the automatics use,
• 03:09 absolutely use styles, we're not using styles.
• 03:13 So we hit the bottom, it says Custom Table of Content, click that.
• 03:18 When you click that, you come in the Table of Contents looking for
• 03:21 headings, heading styles.
• 03:22 We're not using styles,
• 03:24 you've got to hit this button right over here called Options.
• 03:27 Without this button, you don't get into the advanced table of contents.
• 03:30 You gotta dig to find this stuff.
• 03:32 So I'm gonna click on Options and it wants me to use styles.
• 03:35 I'm not using styles, uncheck it, just for good measure, in case there is a style
• 03:40 lurking in that document, I don't want it to show up in my table of contents.
• 03:44 Right down here the very last one, Table entry fields,
• 03:47 click, hit OK, hit OK, and there we have it.
• 03:52 There's my table of contents fields.
• 03:54 Now I'm gonna lose this yellow box real quick,
• 03:55 because it's kinda bumping into my table of contents.
• 03:58 And I'm not happy with this Topic 2.
• 04:00 Look at that, it's bold, I didn't want it bold.
• 04:02 It's got extra words, I didn't want those words.
• 04:04 So notice when I float my mouse there, it says Ctrl+Click to follow the link.
• 04:08 Ctrl+Click takes me exactly to that link, I can't see the field.
• 04:13 Turning on my show codes, click, now I can see the field.
• 04:17 I'm going to select this entire interior, I'm gonna turn off my bold,
• 04:22 and I'm going to remove the words that I don't want to show up.
• 04:26 And I'm gonna say Topic 2 is new!, with an exclamation point.
• 04:31 And now when I update my fields, that's gonna show up.
• 04:33 I'm gonna leave all those codes on for now.
• 04:35 But right up here, I'm gonna click into my table of contents.
• 04:39 Now I'm looking for the update, update, it's not there.
• 04:42 Right-click, right-click will provide you with the update field.
• 04:46 Click, and entire field, keep your eyes on Topic 2,
• 04:51 hitting OK, there we go, Topic 2 is new!
• 04:55 How great is that?
• 04:56 You have full control of your table contents.
• 04:58 Practice it though, it takes a lot of practice to get good at that.

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