Format Painter

Quick reference

• 00:04 Hello.
• 00:05 In this lesson, I wanna show you about the Format Painter,
• 00:08 which is possibly one of my most favorite buttons in all of Word, and
• 00:11 it's located right here up, I am on the Home ribbon.
• 00:14 And right here is a little tiny paintbrush, that says Format Painter.
• 00:17 Now, this also is one of those buttons that we had to add to the Quick Access
• 00:21 bar, so you might see a little paint brush right there.
• 00:24 Keep in mind that when you float your mouse on these buttons,
• 00:27 you get a little education, a little tutorial underneath.
• 00:30 It tells you, what the button is.
• 00:31 It tells you the keyboard access, Ctrl+Shift+C, and Ctrl+Shift+V.
• 00:37 So basically, it's a version of copy paste, except for it's copy format, and
• 00:42 paste format, so that's why it's a Ctrl+Shift+C, and Ctrl+Shift+V.
• 00:47 Now, what we're gonna do is we're actually going to copy the format of this first
• 00:52 line, and we're gonna apply it to the line underneath.
• 00:56 So we're not copying text, we're copying format.
• 00:58 What we do is, we first select the line we like, it's all nice, and
• 01:02 already formatted.
• 01:03 Go up to our Home ribbon, go, and activate Format Painter by a single-click.
• 01:08 When you move your mouse down here, and
• 01:09 into the line you'll see a little tiny paintbrush attached.
• 01:12 We simply wipe that paintbrush right over the line we'd like to apply it too.
• 01:16 When you let go, ta-da!
• 01:18 There it is, already formatted.
• 01:19 Let's go ahead, and do line two.
• 01:21 The topic line two again, we want to select the line that you can move your
• 01:25 arrow into the margin cuz then a single-click in the margin will select
• 01:28 the line, instead of trying to do that click, and drag.
• 01:31 Go up to your Format Painter.
• 01:33 Activate it.
• 01:34 Come back down in a single-click on the margin,
• 01:36 on the line you'd like to apply it to.
• 01:38 Click.
• 01:38 Applies the format.
• 01:40 There you go.
• 01:41 Sometimes, I actually like to see, to make sure that paintbrush is on there.
• 01:45 We'll try again on line three.
• 01:47 This time, I use a paintbrush that's on my Quick Access bar.
• 01:49 So, I can click that.
• 01:50 And now, you can see the little paint brush.
• 01:53 And I'll click, and drag from the right to the left this time.
• 01:58 Go ahead, and click, and drag that, when you let go, it's all applied, and
• 02:02 click off of that.
• 02:03 Now the next line, Topic #4 is Bold, Italicize,
• 02:07 Underline, and we've done a lot there.
• 02:10 So to save time, simply highlight it again, activate your Format Painter, and
• 02:15 click, and there you go.
• 02:17 You saved yourself a ton of reformatting, and trying to figure out which color blue,
• 02:21 which color green did you use?
• 02:23 You don't have to figure that out.
• 02:25 Here we go on the next one.
• 02:26 Apply Topic #1 here, and again Topic #1 here, so I wanna reuse the Topic #1 line.
• 02:33 So I'm gonna highlight the Topic #1 line, and
• 02:36 this time previously I had to click it once to use it once.
• 02:39 If you double-click the Format Painter, click,
• 02:41 click, you can use it as many times as you want until you're done.
• 02:45 So I've double-clicked it, I'm gonna go ahead, and
• 02:47 wipe it over the line this line.
• 02:49 Wipe it over at this line.
• 02:51 Now I'm done using it, I can use it a lot more, but I'm done with it.
• 02:54 So, I have to turn those buttons off.
• 02:56 Take a look up here, it is on, and even on your Quick Access it shows that it's on,
• 03:01 so a single-click will turn those off.
• 03:03 And now you don't have a paint brush on your anymore.
• 03:06 Believe me, this is gonna happen where you're gonna forget to turn it off.
• 03:09 Just remember to undo anything it's a Ctrl+Z, if you applied it too far.
• 03:15 Let's go ahead,
• 03:15 and do Topic #2, I'm gonna go up to here to select my Topic #2 format that I like.
• 03:20 Double-click the Format Painter.
• 03:22 Come down here, and oh, I didn't double-click correctly, there we go.
• 03:26 Double click.
• 03:27 Now, I see my paint brush on my wipe it over this Topic #2 line,
• 03:31 wipe it over this Topic #2 line.
• 03:33 And then if you forget to turn the thing off, suddenly you clicked again, and
• 03:36 realized, I shouldn't have done that, Ctrl+Z or
• 03:39 the Undo button on your Quick Access bar.
• 03:42 Notice, Quick Access says Ctrl+Z.
• 03:44 Undo will take away a format you didn't intend to happen, and
• 03:49 one last time Topic #3.
• 03:50 Go ahead, and click on Topic #3 format.
• 03:53 This time I'm gonna only use it once, so
• 03:54 I just activate my Format Painter with a single-click.
• 03:57 Come to the left margin, click there, and apply it, and
• 04:00 it automatically turns itself off.
• 04:03 And there you have it.
• 04:04 Go ahead, and practice that a few times.
• 04:05 It's great fun, and it'll save you a ton of time in reformatting of any kind of
• 04:10 items on a document.

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