Document Views

Quick reference

• 00:04 This lesson, we're gonna review the view ribbon.
• 00:08 And over on the left, the different views of document layouts.
• 00:12 So I generally work in the print layout.
• 00:16 Print layout is on when I open up my documents.
• 00:19 I can see my left ruler, my top ruler.
• 00:21 I can see the margins.
• 00:22 I can see what this document will look like when its on paper.
• 00:26 I like that, 80% of the time I'm working in this view, but
• 00:31 there are other views and if you float your mouse on these different types it
• 00:36 gives you a little tutorial and explains what they are.
• 00:39 So we have reading mode, print layout, web layout, outline and draft.
• 00:42 Let's go ahead and start with reading mode.
• 00:45 Before I click that, I want you to pay attention to what's going to happen
• 00:48 to these graphics as I go through the different views.
• 00:51 Also on the bottom right hand corner of your screen,
• 00:54 you might barely be able to see it on the video, but these are views as well.
• 00:58 These are the quick way to get back from one view to the other.
• 01:02 Although there's only three of them, it's kind of handy to have those.
• 01:05 I did put a picture of them on my screen right here.
• 01:08 As a reference.
• 01:09 So let's go ahead and click reading mode, and
• 01:11 take a look at what happens to the graphics.
• 01:14 See, this one shrink up and actually put itself inside the words.
• 01:19 So don't worry about that too much, if I'm in reading mode,
• 01:22 I'm not typing the document, I'm actually reading the document.
• 01:25 And what will happen is it will flow down this column and
• 01:28 then would wrap up to the next column.
• 01:30 Even though I don't have text here it is a second page.
• 01:33 Now the beauty about reading mode is I'm not scrolling with my mouse, scroll, down,
• 01:37 down, down.
• 01:38 Actually have a little turn the page, turn the page, turn the page.
• 01:41 You just hit the right.
• 01:43 Turn the page right.
• 01:44 Over here, turn the page left.
• 01:45 That's the beauty of the reading mode.
• 01:47 It's easier to read long documents that way.
• 01:49 Now, I'd like to get back to my print view, my print layout view,
• 01:54 but there's no leave reading mode button.
• 01:57 There's no way to really get back.
• 01:58 That's why you have to know about these buttons on the bottom right corner.
• 02:02 The middle one right here, when you float your mouse on it, will say print layout.
• 02:06 So I'm gonna go ahead and click, print layout.
• 02:08 And there we have it, and back to this view.
• 02:11 My graphics are normal again.
• 02:12 Let's go ahead and look at web layout.
• 02:15 Now if I'm designing this document to go up to the web,
• 02:17 I wanna see a 12 inch ruler at the top, cuz that's how wide webpages are.
• 02:23 And, look at what happened to my graphics.
• 02:25 Now what you see on this screen is how it's going to look online.
• 02:29 So I would have to move these graphics and
• 02:30 move the words around to make sure the wrapping was going to work.
• 02:34 The beauty about these graphics is they didn't shrink like they did
• 02:37 in reading mode.
• 02:38 They actually kept their whole size.
• 02:39 Let's go ahead and go to the outline mode.
• 02:42 When I click on outline mode my graphics disappear entirely.
• 02:45 But I have all these little polka dots.
• 02:48 These polka dots represent each single line of text that's written.
• 02:51 Nothing special has been done.
• 02:53 And right now it thinks it's all in one section.
• 02:55 Now when I float my mouse over by this plus sign,
• 02:58 by this section you can see I have a little four arrow right there.
• 03:01 That four arrow means north, south, east, or west, you're moving it somewhere.
• 03:06 So when I click, it highlights the entire section below it.
• 03:09 The computer just knows anything under a heading line is part of that section.
• 03:14 Let's go ahead and make reading mode is own section.
• 03:18 So notice I have a brand new ribbon called outlining.
• 03:21 Right here I have these buttons.
• 03:22 It says promote and this one over here says demote.
• 03:25 So I'm gonna promote reading mode to its own section.
• 03:28 Now when I float on that arrow.
• 03:30 Or on that plus sign I see my little four arrow, which means north,
• 03:33 south, east, or west.
• 03:34 When I click that one, it immediately highlights everything under it.
• 03:37 Now I can easily move an entire section by clicking and dragging that.
• 03:41 See that guideline move up there?
• 03:43 I'm gonna put that reading mode section above my section 6 header and let go.
• 03:47 It's that easy to rearrange sections within a document
• 03:51 when you're using the outline mode.
• 03:54 Very quickly.
• 03:55 I want to go back to my print layout so you can see the results.
• 03:57 Notice they have a closed outline view but I still could've used my little button on
• 04:01 the right hand corner to go to print layout but
• 04:03 I'll use this closeout line view and look at that my reading mode now sits on top
• 04:09 and my section six header is on the bottom.
• 04:10 Now I could go back to outline mode in the back.
• 04:13 I could do a lot of work to the back here or I could just simply Hit Ctrl + Z, and
• 04:18 move it back to the way it was when I started, which is my preferred way.
• 04:22 One more to look at, and that is the draft view.
• 04:25 Go ahead and go back to the view ribbon, click on draft, and
• 04:28 again, my graphics disappear.
• 04:29 Cuz when you're in draft mode, you're simply working with text.
• 04:32 The thing about the draft mode is you actually see the bottom of the document.
• 04:37 That little flat black line represents the absolute bottom.
• 04:41 Nothing is beyond that little black line unless you push it.
• 04:44 So I could click right there and I could hit Enter a couple times and
• 04:48 that black line will move, but that represents a bottom.
• 04:52 Okay, to get back to normal I'm simply gonna come to the bottom.
• 04:55 Hit my print layout.
• 04:56 And I'm back to my normal view that I like.
• 04:58 So, I hope that helps you understand what views to use when you need them.

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