Workspaces and Loop Components

Quick reference

• 00:04 Now, we're just going to stick with our brand guidelines page at the moment,
• 00:07 because I want to show you a couple of cool things you can do.
• 00:09 Now, obviously,
• 00:10 we can just start typing as it says there to add content to our page.
• 00:14 But check out what happens when I click.
• 00:16 It tells me / to insert, @ to find.
• 00:20 So if we press the /, and I get a whole bunch of stuff that I can add to my page.
• 00:25 So if I want to have a Heading 1, I can select that from the list.
• 00:28 It's the top one, so I'm just going to press Enter, and
• 00:31 now I get a Heading 1 style.
• 00:33 If I press/ again, maybe I want a Heading 2 in here, and now I have my Heading 2.
• 00:41 So we can add headings, but we can also add other things to our page,
• 00:45 such as tables, checklists, bulleted lists, numbered lists, and dividers.
• 00:50 So maybe I want a divider in here after my heading, and
• 00:53 then if I press / again, maybe I want a table.
• 00:56 So now I get this really cool little table.
• 00:58 We can add items to the table and press the Tab key to move to Column 2.
• 01:03 And if we want to add a new row to the table,
• 01:06 we can simply click New at the bottom.
• 01:08 Also notice just above, we can sort the table,
• 01:11 we can hide either of these columns, or we can expand the table out.
• 01:16 Let's press / again.
• 01:17 What else might we want to add?
• 01:19 We could add some checklist items.
• 01:21 And this is simply a case of typing in what you want.
• 01:26 Now, notice as I'm typing, we get two little speech bubbles down here.
• 01:30 Because this means that we can comment or we can send a reaction for
• 01:35 anything that we find on our pages.
• 01:38 Now, I wouldn't necessarily send a heart for something that I've typed, but
• 01:41 remember this is collaborative.
• 01:43 So it might be that I'm working in a page that somebody else on my team has created,
• 01:48 and I just want to let them know that I really like Item 3 in that checklist.
• 01:53 I could also add a quick little comment, like so,
• 01:57 to make this really collaborative.
• 02:00 Now the other thing we can do is add the @ symbol,
• 02:03 and this allows us to find and add other things into this page.
• 02:07 So I can add Adele as a mention on the page.
• 02:11 And Adele is then going to be notified that I've mentioned her.
• 02:15 I could even pull in documents that I have saved in OneDrive.
• 02:19 For example, I could pull in training information.
• 02:21 If I select that, we can then see that document just there.
• 02:25 And, of course, to open it,
• 02:26 we just simply need to click on the component that's been added.
• 02:30 Now, with any of these things that we've added to this particular page,
• 02:34 we could save those as Loop components.
• 02:36 For example, if I select the table by clicking on this little grid just here,
• 02:42 notice we have Create Loop Component.
• 02:44 And remember, Loop components are portable pieces of content.
• 02:48 So if I wanted to share this table in other Microsoft 365 applications,
• 02:53 I could create a Loop component, it's going to turn it into a component, and
• 02:58 I can then choose to copy that component, see who has access, or
• 03:02 take a look at the shared locations.
• 03:04 So if I click Copy Component, and then copy again,
• 03:08 I could open up a brand new Outlook mail, or maybe go to a Teams channel,
• 03:13 and simply paste in the link to that Loop component.
• 03:17 Now it's also worth noting, and this is true for the online version of Outlook and
• 03:22 also the desktop version,
• 03:23 we can create loop components from within our Outlook mail.
• 03:27 So if I just go down to the bottom here, notice on the Message tab,
• 03:31 I have a little Loop Components drop-down.
• 03:34 So I can choose to create a bulleted list, a checklist, a numbered list, a paragraph,
• 03:38 so on, and so forth.
• 03:39 So I'm going to go for task list.
• 03:42 Once again, it's going to create a brand new Loop component,
• 03:45 which is going to feed back to my Microsoft Loop.
• 03:47 And if I send this email to somebody with these two components contained, if they
• 03:52 make any changes to these components, which they can if I've given them access,
• 03:57 then I'm going to see those changes updated and reflected in Microsoft Loop.
• 04:02 So now if we go back to the home page of Loop,
• 04:04 you can see there is my marketing workspace.
• 04:07 I can click the three dots to open up the More menu.
• 04:09 And if this is a workspace I access all the time, I can add it to My Favorites so
• 04:14 that I now have it over here underneath the Favorites link.
• 04:18 A final couple of points to mention about Microsoft Loop before I let you go and
• 04:22 explore it yourself, notice that you can click the three dots from here and
• 04:26 delete specific pages.
• 04:27 And if you are the owner of the workspace, you can definitely come here and
• 04:32 also delete the entire workspace.
• 04:34 And if somebody @mentions you in a workspace or a page,
• 04:39 you can click on the bell icon at the top here to see any notifications.

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