Join Teams and Work with Files

Quick reference

• 00:04 The File Sharing library in Teams is simply an extension of the libraries
• 00:08 that we use in SharePoint and Outlook.
• 00:11 So I've opened up Microsoft Teams.
• 00:13 I'm currently clicked on Teams, and I can see a list of all of my teams in here.
• 00:17 And as we know, many of these teams are linked to Microsoft 365 groups.
• 00:23 When someone makes a new team or creates a new team,
• 00:28 that team is automatically going to show up as a group in SharePoint or
• 00:33 Outlook, or we can connect a team to an existing group.
• 00:38 And we've seen how to do both of those things in previous lessons.
• 00:41 Now, in general, I would say that most people don't create their own teams,
• 00:46 most of the time that people join existing teams.
• 00:49 And to join a team, it's a simple case of clicking Join or
• 00:53 Create a Team at the bottom.
• 00:55 And then any public teams will be shown here, for
• 00:58 example, Friday lunch club, and you can choose which ones to join.
• 01:02 So I can simply click on Join Team.
• 01:05 Now the other way to join a team is with a code.
• 01:08 So if you are the owner of a team, you can generate a unique code,
• 01:12 which you can then give to specific people, and invite them to that team.
• 01:17 And this in general applies to private teams.
• 01:20 So, let me just show you where you go to generate that code.
• 01:23 Now I'm going to use Project Alpha as an example.
• 01:26 If we click on the three dots next to the team and go to Manage Team,
• 01:30 the Settings tab is where we're going to be able to generate this code.
• 01:35 So if we expand the Team code section and click the Generate button,
• 01:40 this is the unique code for that team, we can then copy it, paste it into an email.
• 01:45 And then for that person to join the team, they just click on Join or
• 01:50 Create Team, and paste the code into here and then click Join team.
• 01:54 So a couple of different methods there when working with existing teams.
• 01:58 Now when it comes to working with files within a team, and we're just going to
• 02:03 choose this first team up here as our example, Sales and Marketing.
• 02:07 You can see that this team has three different channels.
• 02:10 Let's choose the Marketing Team channel.
• 02:13 If I want to share a file with the members of this channel,
• 02:17 I can start a new conversation, and I can then type a message, hello,
• 02:22 file for your review, and then I can use the paperclip icon to attach a file.
• 02:27 And you can see here I can choose from recent, I can browse teams and channels.
• 02:30 So if this file has been shared elsewhere within Teams, I can pick it up from there,
• 02:35 or I can go to OneDrive, or I can upload it from my computer.
• 02:39 So let's attach a file from OneDrive, and
• 02:41 we're going to use product list as our example.
• 02:44 So let's select it, and I can choose to share a link.
• 02:47 So again, if I share a link, it's going to link people through
• 02:52 to the original copy saved in OneDrive, or I can share a copy.
• 02:56 Now when you share a copy, people are working on a copy of the spreadsheet, so
• 03:00 it doesn't affect the original that's stored in OneDrive.
• 03:04 So I'm going to say, Upload a copy.
• 03:06 There it is, and I can simply send that through.
• 03:09 So now any of the channel members can simply open the product list from here by
• 03:14 clicking on the file, or alternatively,
• 03:16 we have a files tab at the top of every single channel,
• 03:19 which is going to show any Files that you've shared within that channel.
• 03:24 So there is product list.
• 03:26 And you should start to notice something quite familiar.
• 03:28 We have the same structure that we have when we're looking
• 03:32 at SharePoint File Libraries, Outlook groups, and also OneDrive files.
• 03:37 I can select the file, I can open it, I can share it, I can copy the link,
• 03:42 and then again, I have more options underneath the ellipses.
• 03:46 And much the same as those other applications,
• 03:49 we can even create new files from directly within here as well, or
• 03:52 we can upload any files that we have saved off locally.
• 03:55 Now, if we scroll back to the Project Alpha General channel and
• 04:00 go to the Files tab, you can see in there those three files.
• 04:04 Now, what I could do from here, is I could say Upload, I'm going to say Upload Files,
• 04:10 and I'm going to upload the file that we created earlier, Deb Test.docx.
• 04:14 So if I click on Open, that's going to upload that file into Teams, and
• 04:18 now everybody who's a member of that channel, has access to the Deb Test file.
• 04:23 And if we go back to Outlook, and click on the Project Alpha group,
• 04:28 and from here go to the Group Files, there is the Deb Test document.
• 04:34 So everything all links through.
• 04:37 Now, one part of Teams where sharing files does work slightly differently is when it
• 04:41 comes to private chats.
• 04:42 So, so far we've been working in our public channels, but
• 04:46 if we go to Chat at the top here,
• 04:48 this is where we have private chats with other members of the team.
• 04:52 For example, you can see here that I've been having a conversation with Adele.
• 04:57 Now if I share a file in a private chat with just Adele,
• 05:00 she is the only one who has access to that file other than myself.
• 05:05 And we would share a file in exactly the same way by clicking in the new
• 05:09 conversation field at the bottom, we can then click on the paperclip icon,
• 05:13 and I can choose to attach cloud files.
• 05:15 So if I want to use product list as my example again,
• 05:18 I can click on Attach and then send that message through to Adele.
• 05:23 And we can see all of the files that we've shared backwards and
• 05:26 forwards with each other by again clicking on the Files tab at the top.
• 05:30 You can see there is the product list.
• 05:32 And if we shared other files in this conversation,
• 05:35 we'd be able to see those there as well.

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