Toolbar Options in Docs

Quick reference

• 00:05 Let's now take a look at the toolbar, so we can understand the different ways in
• 00:09 which we can adjust and edit the content within our document.
• 00:13 First, we find the print icon, which will open up the print dialogue.
• 00:18 We next have our undo and our redo controls, which again,
• 00:22 you can also access by using the shortcut keys, CTRL+Z and CTRL+Y.
• 00:28 The next one is paint format, which may be new for some of you.
• 00:31 This is not a feature that is available in every word processor.
• 00:36 What the paint format allows us to do is to copy certain formatting.
• 00:41 So for example, if I like the bold and the size of the text here, I can highlight it,
• 00:47 select paint format and then come down and apply it somewhere else.
• 00:52 Now, I have the exact format in a different place in the document.
• 00:57 Next up we can adjust the zoom of what we are viewing.
• 01:01 We can zoom in if we wanna take a closer look or we can fit to page,
• 01:06 so we can get the exact width of the document that we are working with.
• 01:11 Next up, we can change our text style.
• 01:15 And you may have some presets in terms of the title, subtitles and
• 01:19 different headings within your document.
• 01:21 We can also quickly change the font of our text, by selecting the various
• 01:26 fonts that are given to us or we can select more fonts if we like.
• 01:31 Let’s try Ultra for bullet point number one.
• 01:34 We can also adjust the text size with the next option here,
• 01:38 if we want to make something larger or smaller.
• 01:42 We have some other basic editing functions such as bolding the text,
• 01:46 adding italics, underlining a text or changing the text color.
• 01:52 Let’s say, I’d like this bullet to stand out, now,
• 01:55 I’m gonna give it a red text color.
• 01:58 Next up, we have the link icon,
• 02:01 which allows us to insert a link to a website or some other URL.
• 02:07 And we also have the ability to add a comment.
• 02:11 So let's say that I am collaborating with someone and
• 02:14 I'd like to make a comment about the title.
• 02:16 Simply highlight the area that you would like to comment on and
• 02:20 then select this icon.
• 02:22 In the right hand side of my screen, I can now add in a comment or
• 02:27 an idea, maybe something like, I like this.
• 02:30 And I'm gonna submit that comment.
• 02:32 Now, when someone else is viewing this document,
• 02:35 they can see the comment which is attached to this particular area.
• 02:39 We next have some further formatting options if we want to change the display
• 02:44 of our content.
• 02:47 So, for example, maybe I'd like to adjust this and I want it to be on the right hand
• 02:52 side or upon further review, maybe I'd like it to be centered on my screen.
• 02:58 We can next adjust our line spacing for the text that we are viewing at and
• 03:02 also add various bullet points.
• 03:04 If I would like a numbered list, very much like you see here, or
• 03:09 perhaps I would like to convert this to just a bulleted list.
• 03:14 There we see my bullet points there.
• 03:17 We can change the indentation of some of our files by moving them to the left or
• 03:22 moving them to the right.
• 03:23 And if we'd like to clear some of our formatting all together,
• 03:27 we can select that text and select clear formatting.
• 03:31 Now you see everything here has the same size and the same format applied.
• 03:37 Lastly in the toolbar, we have the option to change what mode we are viewing it in.
• 03:42 Again, by default, most likely you will be viewing it in editing mode, so
• 03:46 that you can edit the text.
• 03:48 But we can change that to suggesting mode,
• 03:50 where our only capability is to add comments and suggestions.
• 03:55 And lastly, we have the view mode, in which we can view it in a read or
• 04:00 print format.
• 04:02 So now, we're comfortable with the toolbar, we can start to edit and
• 04:06 make more complex changes to our document.

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