Saving with Password-Protection

Quick reference

• 00:04 In a previous lesson, we walked through how to export a Keynote presentation to
• 00:08 a PDF format with the inclusion of a password for opening, printing, and
• 00:13 even copying content from within that file.
• 00:16 In this lesson, we'll talk about why applying that same level of security to
• 00:20 a Keynote formatted file is just as, if not more, important than applying
• 00:25 it to a PDF formatted file, and will also walk through the steps on how to do this.
• 00:30 First, let's talk about the why.
• 00:33 A PDF file is great for distributing content and
• 00:36 information in a way that is static or finalized.
• 00:39 For example, I create and deliver a presentation to a group of colleagues.
• 00:44 After the delivery of that presentation,
• 00:46 I may want to send them a presentation of that keynote file for later review.
• 00:51 PDF is static and designed not to change after it was created.
• 00:56 In many cases, sending someone a Keynote formated file can be extremely useful.
• 01:01 Especially if it's a live document, in other words,
• 01:04 a document that is still being designed, build, and enhanced.
• 01:08 If you are working on a live document with another person and that person will also
• 01:12 be making changes of their own, a PDF documented format wouldn't work that well.
• 01:18 In this situation, you would want to send a Keynote file back and
• 01:21 forth, allowing the other person to make changes.
• 01:24 Under these conditions,
• 01:25 it may be a good idea to at least consider using file level password protection.
• 01:30 This would be especially true if the document you were collaborating on
• 01:33 contained trade secrets, sensitive, or otherwise,
• 01:36 confidential or private information.
• 01:39 Basically, anything you would not want to be made public, with out you consent.
• 01:43 Let's walk though how to do this.
• 01:45 Because this file contains financial information, and
• 01:48 we plan to send it to a second party, via e-mail, for revisions.
• 01:52 We will definitely want to add password protection.
• 01:54 It would be detrimental if someone outside of this
• 01:57 authorized group were to somehow obtain a copy of this file and access its contents.
• 02:02 To do this, we first open the file, then go to file, set password.
• 02:08 Adding a password is quick and easy.
• 02:11 Once you have a password that you want to use, we simply enter that password here.
• 02:15 As additional options we can enter a password hint.
• 02:19 And we can also choose to have the password stored in our Keychain
• 02:22 application.
• 02:23 Keychain is an application built into OS ten that gives you the option of storing
• 02:27 your frequently used passwords in a secure vault.
• 02:31 When this box is checked, it will add this password to your vault.
• 02:35 When you open the file in the future, Keynote will not prompt you for
• 02:38 the file password because the password is automatically retrieved
• 02:42 from your Keychain.
• 02:43 For now we will uncheck this box.
• 02:46 Once we're done we can click set password.
• 02:49 With a password set, lets go ahead and close the file and reopen it.
• 02:54 As you can see, we're now prompted to enter our password.
• 02:58 If the wrong password is entered, like I've done here,
• 03:01 intentionally, we are prompted to try again.
• 03:04 This time, we will enter the correct password.
• 03:07 Once this is done, we are granted full access to the file.
• 03:11 With the password now set,
• 03:12 we can feel confident sending our file to someone else electronically.
• 03:16 Even if someone were to somehow obtain a copy of the file,
• 03:19 they wouldn't be able to open it due to the encryption we just added to the file.
• 03:24 If we want to either change or remove the password,
• 03:26 we do this by going back to file and change password, like this.
• 03:32 From here, we can either enter the old password followed by the new password or
• 03:37 click the remove password button to remove the password altogether.
• 03:41 If we choose to remove the password, we still need to enter the current password.
• 03:46 Now that we know how to add password protection to our Keynote file.
• 03:50 It's a great time to consider how we can use this feature.
• 03:53 Are you currently working on a Keynote file that requires this type of
• 03:56 protection?
• 03:57 Now is a great time to put this lesson into practice.

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