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About this lesson
Add an existing form to a PowerPoint presentation.
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Quick reference
Add a Form to a PowerPoint Presentation
Add a new or existing form to a PowerPoint presentation.
When to use
We add a form to a PowerPoint presentation so our audience can scan a QR code and vote in real time.
Instructions
Add a Form to a PowerPoint Presentation
We can add an existing form to a PowerPoint presentation and collect feedback in real time from our audience using a QR code.
- Open PowerPoint.
- From the File tab, click New and Blank presentation.
- Click on the Insert tab.
- Click Forms.
A pane will open on the right-hand side. We can create a new form, a new quiz or we can load an existing form.
- Hover the mouse over the form titled 'What type of working style do you prefer?'.
- Click Insert.
- Click Present for interactive meetings.
The form will load into the PowerPoint presentation. Our audience can scan the QR code with their phone which will take them to the form on their mobile device. They can then vote on the form and we can see the results update in real time.
Hints & tips
- Use the arrows at the bottom to move through multiple questions.
- 00:04 In the final lesson of this course, we're going to continue taking a look at how we
- 00:08 can incorporate Microsoft Forms in other Microsoft 365 applications.
- 00:13 And this time,
- 00:14 I'm going to show you how you can add a form into a PowerPoint presentation.
- 00:19 So let's switch across to PowerPoint.
- 00:21 So I've opened up PowerPoint, this is PowerPoint for Microsoft 365, and
- 00:26 I've just created a blank presentation.
- 00:28 Now, what I want to do here is I want to be able to present a form to
- 00:33 an audience and I want them to respond to this form in real time.
- 00:38 Now we can do that when we incorporate a form into a PowerPoint slide.
- 00:42 So all we need to do here is jump up to the Insert tab, and
- 00:45 you'll notice in the middle, we have a big old button for Forms.
- 00:49 So let's click it.
- 00:50 Now this is going to open a pane on the right hand side of the screen.
- 00:54 Now from here, I could choose to create a New Form or a New Quiz.
- 00:58 Clicking either of these buttons is going to jump me
- 01:01 back out to the actual Forms application,
- 01:03 and then we work through the process in the same way as we've already seen.
- 01:07 The other thing we can do here is insert an existing form.
- 01:11 Now, the forms that you see in here will be related to the Microsoft 365 account
- 01:16 that you are logged in as.
- 01:17 So I'm logged in as my business account, so I'm seeing all of the forms
- 01:21 that I've created when I've been logged in as that account.
- 01:24 If I switch to my personal, I would see a different list here.
- 01:27 It's going to show me all of the forms I created when I was logged in under my
- 01:31 personal account.
- 01:32 So just be aware of that, the account you're using matters.
- 01:35 Now if you recall in the last lesson, I shared a poll in a Teams meeting.
- 01:41 And I can see that poll just here, what type of working style do you prefer?
- 01:45 I can also see some other forms that I've created.
- 01:47 So how is everyone feeling today?
- 01:50 I created that within the Teams Channel.
- 01:53 And if I scroll down a bit further,
- 01:55 I can see other forms that I created within the Microsoft Forms application.
- 01:59 So these are all forms, they all belong to the Forms application,
- 02:02 I just created them in different parts of Microsoft 365.
- 02:05 But because they're all created underneath my account, I can see them all in here.
- 02:11 So let's choose this one here, what type of working style do you prefer?
- 02:15 If I hover my mouse over it, I have two choices.
- 02:18 I can edit it, or I can insert it.
- 02:21 So I'm going to insert it into the slide,
- 02:24 and then I get a choice of what I want to do.
- 02:27 Do I want to present this for interactive meetings or
- 02:30 do I want to collect responses offline?
- 02:33 Now I'm going to say I want to present for interactive meetings.
- 02:37 When I click this button, it's going to load up the form.
- 02:41 You can see here that I've responded, working from home, but
- 02:45 it also gives me a QR code just here.
- 02:47 So if you can imagine, if I'm in a presentation and
- 02:50 I have this form loaded onto a slide, I could say to my audience, everybody,
- 02:55 get out your phones, I want you to vote on this question now.
- 02:59 They can simply go to the camera app on their phone,
- 03:02 scan the QR code, which will take them directly to the form, and they can vote.
- 03:06 So as the presenter, this is a really cool interactive way
- 03:11 of seeing responses live and in real time.
- 03:15 So I highly recommend that you think about incorporating Forms into your
- 03:19 presentations going forward to add an awesome element of interactivity.
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