View Ribbon, Inbox Sticky Notes

Quick reference

• 00:04 This lesson is about an inbox sticky note,
• 00:07 basically putting a little two-word note on each singular line item.
• 00:12 Of course, not all our emails need notes.
• 00:15 The assumption is that you have already set up your inbox to show in table view,
• 00:19 which we covered in the previous lesson.
• 00:22 So now, we're just going to up it one more level, level three,
• 00:26 and add a little note's column.
• 00:28 That's all this is, a little note's column.
• 00:30 Got the instructions on the right-hand side for your convenience.
• 00:33 So in the Outlook Emails view, we want to be on the View Ribbon, which we are,
• 00:38 and we have a cute little button right here called Add Columns.
• 00:42 When I click the Add Columns button, this shows up, and
• 00:46 you saw this in the previous lesson, we added the two line to our list.
• 00:51 But now, we're going to add one that doesn't even exist,
• 00:55 we're going to create our own.
• 00:56 When I click the New Column button,
• 00:59 it wants to know the name of the column, so I'm going to type My Notes.
• 01:04 Yes, this will be a text column, and the format will be a text format.
• 01:08 I'll click OK.
• 01:09 Now, the My Notes lands at the bottom.
• 01:11 I prefer to have mine further up on the screen, so I'll click the Move Up button.
• 01:16 Now, when I click OK, you're going to see a brand new column on my screen.
• 01:19 There it is, My Notes.
• 01:21 Now, I can make my folder list skinnier to give
• 01:26 me more room to widen up My Notes column.
• 01:30 Now, how do I use My Notes?
• 01:32 You simply click into the line of that cell, think of an Excel spreadsheet,
• 01:36 we have an active cell.
• 01:38 Notice my mouse turned into an I-beam, that always means I can type text there.
• 01:46 Now, maybe you're going on a trip or traveling,
• 01:48 let's just pretend that these are travel emails.
• 01:51 One is about my airfare, one is about the car rental, one is about the hotel.
• 01:56 But I keep clicking through which one and which one was it, which one was it,
• 01:59 which one was it?
• 02:00 My goodness, we've all done this.
• 02:03 Well, now to the right, in this box, I can type Air reservation.
• 02:09 Now, this one I can type car rental.
• 02:12 Maybe on this one, Hotel Confirmation number.
• 02:16 As you can see, we can put little notes along here.
• 02:19 We can also sort by My Notes.
• 02:21 So you remember typing one in there, you just can't find it,
• 02:24 just click on the My Notes tab.
• 02:26 They sort nothing to something, reverse it, something to nothing, and
• 02:31 there'll be at the top, then you can find the one you need.
• 02:34 At any point after you've highlighted the one you need,
• 02:37 just reset your sort by chronological, and it will still remain highlighted.
• 02:42 Now, in the off chance, just in case you're not able to click into that and
• 02:49 type, go into View Settings on the top left > Other Settings,
• 02:55 and make sure the Allow in-cell editing is activated.
• 03:00 That's not activated, you don't get to type in the cell of the line item email.
• 03:08 Now, this generally works well, but
• 03:10 depending on the Microsoft version you are using,
• 03:14 sometimes you have to sort by the My Notes column before it allows you to type.
• 03:18 It's a little bug,
• 03:20 a little glitch that is in one of the Microsoft versions, not all of them.
• 03:25 I do not know which version you are using, but in case it's not allowing you to type,
• 03:30 simply sort by that field and everything should be fine.
• 03:34 Make sure to check the reference document for
• 03:37 full instructions on how to do this step by step.

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