Voting Buttons

Quick reference

• 00:04 There is a little known tool inside an email, but it's a fabulous tool.
• 00:08 It's called voting buttons.
• 00:10 You only find it in a brand new email, so I'll go ahead and
• 00:13 activate a new email right here.
• 00:14 Notice the above ribbons, one of them is Options.
• 00:17 On the Options ribbon we have this button called Use Voting Buttons.
• 00:21 When I click the voting buttons it gives me a default list of Approve;Reject,
• 00:26 Yes;No, and Yes;No;Maybe.
• 00:27 So maybe you are sending a contract through the office,
• 00:30 you need certain people to approve or reject it.
• 00:33 This is a great pre-built list for you.
• 00:35 Notice each option is divided by a semi-colon, so
• 00:39 that is what we call the syntax,
• 00:41 the syntax of the message so that these show up on a nice little voting list.
• 00:45 Notice the bottom one says Custom, so you can create your own custom list.
• 00:50 So when I click there the Approve;Reject divided by the semicolon, it's blue.
• 00:54 It has a flashing insertion point, and when I float my mouse inside the box,
• 00:58 the mouse shape becomes an I beam that always indicates typing.
• 01:02 I can type my own list.
• 01:03 In fact, you can type a list that has 28 different options as the max.
• 01:09 Honestly, adults only need three options, children only need two, but
• 01:13 that's just my opinion.
• 01:15 You can have up to 28 options on this list.
• 01:17 Well, I'm going to go ahead and put my options in there for
• 01:21 the summer barbecue dinner options for the employees, all right?
• 01:25 So here we go, I've got that set in there.
• 01:27 I'll go ahead and hit Close and take a look at what happens outside on the email.
• 01:31 I have a little tiny i which means Information.
• 01:34 You added voting buttons to this message.
• 01:36 Great.
• 01:37 Confirmation that it's actually working.
• 01:39 All right, the next step is to go ahead and address the email.
• 01:43 So I've got my list ready.
• 01:45 I'm going to of course put my subject line in the email, and of course we always want
• 01:50 to coach these people that are receiving this of what a voting email does.
• 01:55 So we're telling them, please vote on above button which items you would prefer,
• 01:59 and I'll go ahead and hit Send.
• 02:01 Now, I did include my very own email address on this list so
• 02:04 that it would send out and come right back so
• 02:07 I could actually make sure the whole process works, and there it is.
• 02:12 Of course I have some bad email addresses.
• 02:15 Summer BBQ Dinner Options.
• 02:18 So here we go, check this out.
• 02:20 When the recipient is going to see this,
• 02:22 please vote on above button which item you would prefer.
• 02:25 Well, what button?
• 02:26 Well, the little letter i right there.
• 02:28 This message includes voting buttons, click here to vote.
• 02:31 Click, and there is my list.
• 02:33 Hot dogs, hamburgers, or veggie burgers.
• 02:35 Well, I'm going to choose hot dogs, so click that.
• 02:39 Send the response now?
• 02:40 Sure.
• 02:41 Easier for the end user.
• 02:42 It did reply.
• 02:44 I'm going to hit my Send Receive, and
• 02:46 now I'm going to be receiving that response back.
• 02:48 Just a minute, I'm going to be receiving more as well, hold on.
• 02:52 Okay, as you can see I'm getting responses in, hot dogs and hamburgers,
• 02:56 this is great.
• 02:57 So I can look at this list and start to create my shopping list, or
• 03:01 there's a better way.
• 03:03 Remember that original sent email.
• 03:05 So I'm coming over to the left to my Sent Items, and
• 03:08 the original email I sent was right here.
• 03:11 And I know it was my tracking one,
• 03:13 because it has a little people on it with a check mark.
• 03:16 So I'm tracking emails I sent.
• 03:18 That is the symbol for tracking.
• 03:20 So I'm going to double-click to open this, and at the very top, see the tracking.
• 03:26 Same little symbol, a little person with a check mark.
• 03:28 Click Tracking and there you have it.
• 03:31 Everyone you send it to and their responses on the right hand side.
• 03:35 Now the little tip you need to know which I failed to mention is the emails received
• 03:39 back must be opened.
• 03:40 If they have not been opened, they will not record in here.
• 03:43 So I should have gone through and made sure each one was open, and so
• 03:46 I only opened a couple.
• 03:47 But that's okay.
• 03:47 At this point I can hit Print, go to the store, and shop for the summer barbecue.

Lesson notes are only available for subscribers.