Locked lesson.
About this lesson
Voting Buttons are useful for Approve/Reject responses, Yes/No responses, and can be customized to contain a list of up to 28 choices.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
2016, 2019/365.
Quick reference
Voting Buttons are useful for Approve/Reject responses, Yes/No responses, and can be customized to contain a list of up to 28 choices.
Login to download- 00:04 There is a little known tool inside an email, but it's a fabulous tool.
- 00:08 It's called voting buttons.
- 00:10 You only find it in a brand new email, so I'll go ahead and
- 00:13 activate a new email right here.
- 00:14 Notice the above ribbons, one of them is Options.
- 00:17 On the Options ribbon we have this button called Use Voting Buttons.
- 00:21 When I click the voting buttons it gives me a default list of Approve;Reject,
- 00:26 Yes;No, and Yes;No;Maybe.
- 00:27 So maybe you are sending a contract through the office,
- 00:30 you need certain people to approve or reject it.
- 00:33 This is a great pre-built list for you.
- 00:35 Notice each option is divided by a semi-colon, so
- 00:39 that is what we call the syntax,
- 00:41 the syntax of the message so that these show up on a nice little voting list.
- 00:45 Notice the bottom one says Custom, so you can create your own custom list.
- 00:50 So when I click there the Approve;Reject divided by the semicolon, it's blue.
- 00:54 It has a flashing insertion point, and when I float my mouse inside the box,
- 00:58 the mouse shape becomes an I beam that always indicates typing.
- 01:02 I can type my own list.
- 01:03 In fact, you can type a list that has 28 different options as the max.
- 01:09 Honestly, adults only need three options, children only need two, but
- 01:13 that's just my opinion.
- 01:15 You can have up to 28 options on this list.
- 01:17 Well, I'm going to go ahead and put my options in there for
- 01:21 the summer barbecue dinner options for the employees, all right?
- 01:25 So here we go, I've got that set in there.
- 01:27 I'll go ahead and hit Close and take a look at what happens outside on the email.
- 01:31 I have a little tiny i which means Information.
- 01:34 You added voting buttons to this message.
- 01:36 Great.
- 01:37 Confirmation that it's actually working.
- 01:39 All right, the next step is to go ahead and address the email.
- 01:43 So I've got my list ready.
- 01:45 I'm going to of course put my subject line in the email, and of course we always want
- 01:50 to coach these people that are receiving this of what a voting email does.
- 01:55 So we're telling them, please vote on above button which items you would prefer,
- 01:59 and I'll go ahead and hit Send.
- 02:01 Now, I did include my very own email address on this list so
- 02:04 that it would send out and come right back so
- 02:07 I could actually make sure the whole process works, and there it is.
- 02:12 Of course I have some bad email addresses.
- 02:15 Summer BBQ Dinner Options.
- 02:18 So here we go, check this out.
- 02:20 When the recipient is going to see this,
- 02:22 please vote on above button which item you would prefer.
- 02:25 Well, what button?
- 02:26 Well, the little letter i right there.
- 02:28 This message includes voting buttons, click here to vote.
- 02:31 Click, and there is my list.
- 02:33 Hot dogs, hamburgers, or veggie burgers.
- 02:35 Well, I'm going to choose hot dogs, so click that.
- 02:39 Send the response now?
- 02:40 Sure.
- 02:41 Easier for the end user.
- 02:42 It did reply.
- 02:44 I'm going to hit my Send Receive, and
- 02:46 now I'm going to be receiving that response back.
- 02:48 Just a minute, I'm going to be receiving more as well, hold on.
- 02:52 Okay, as you can see I'm getting responses in, hot dogs and hamburgers,
- 02:56 this is great.
- 02:57 So I can look at this list and start to create my shopping list, or
- 03:01 there's a better way.
- 03:03 Remember that original sent email.
- 03:05 So I'm coming over to the left to my Sent Items, and
- 03:08 the original email I sent was right here.
- 03:11 And I know it was my tracking one,
- 03:13 because it has a little people on it with a check mark.
- 03:16 So I'm tracking emails I sent.
- 03:18 That is the symbol for tracking.
- 03:20 So I'm going to double-click to open this, and at the very top, see the tracking.
- 03:26 Same little symbol, a little person with a check mark.
- 03:28 Click Tracking and there you have it.
- 03:31 Everyone you send it to and their responses on the right hand side.
- 03:35 Now the little tip you need to know which I failed to mention is the emails received
- 03:39 back must be opened.
- 03:40 If they have not been opened, they will not record in here.
- 03:43 So I should have gone through and made sure each one was open, and so
- 03:46 I only opened a couple.
- 03:47 But that's okay.
- 03:47 At this point I can hit Print, go to the store, and shop for the summer barbecue.
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