Email Options

Quick reference

• 00:04 All right, let's review some email options, and
• 00:07 that is technically the name of the ribbon.
• 00:10 It's only in a brand new email though, right?
• 00:12 You're not going to find email options in Outlook proper,
• 00:15 you must click the New Email button.
• 00:17 And now at the top we have a ribbon that just says Options, and
• 00:20 we're just going to go through this list.
• 00:23 On the left hand side we have Themes,
• 00:24 now themes are going to add color to the background, certain fonts, certain colors.
• 00:29 Now remember, if you're sending an email into a corporate environment, they're
• 00:32 going to wipe it clean of all the stuff anyway so it's mostly a waste of time.
• 00:36 I'm not going to spend any time on themes.
• 00:39 I am going to spend time though on the next options of the Bcc and the From.
• 00:43 Now, the To line means who would you like to address it to.
• 00:47 The Cc means, courtesy copy.
• 00:50 Who would you like to Cc on this?
• 00:52 But the Bcc, that means Blind Courtesy Copy.
• 00:56 The Bcc line will not be viewable to the To and the Cc.
• 01:01 They will not know that you put a Bcc on it.
• 01:04 For instance, when my kids were in school and
• 01:07 if I had to write an email to the principal of the school or a teacher.
• 01:11 I would Bcc my husband's email address to keep him in the loop, but
• 01:15 I certainly didn't want them emailing him directly back to his work.
• 01:19 So, this is a way for
• 01:20 me to keep that person in the loop without everyone else knowing that, all right.
• 01:24 Now, the subject line whatever, so the Bcc,
• 01:27 you can leave that on all the time or you can turn it off but
• 01:30 the thing is when it is checked, or when it is selected it will always stay on.
• 01:35 Now the From line, I can turn that off or on.
• 01:37 Well, I have multiple email addresses, so when I click on the From line I can choose
• 01:42 which email address do I want this to be send from.
• 01:44 Now, if you don't have multiple email addresses,
• 01:46 you'll just turn that thing off.
• 01:48 Maybe you only want to use Bcc once well turn it off,
• 01:51 it shortens its list at the top.
• 01:52 But regardless, it is your personal preference if you show these or not.
• 01:56 We'll have a separate video on voting buttons,
• 01:58 and then we have our request delivery and read receipt.
• 02:01 Now if you want to know if someone has read your e-mail,
• 02:03 go ahead and put a check mark on the Read Receipt but please note.
• 02:07 It is still up to the human being at the other side to say yes or
• 02:10 no to the read receipt.
• 02:12 And I always like to mention,
• 02:13 every once in awhile I don't want that person to know I've read their email yet.
• 02:18 I need a few more hours to research before I get back to them, so
• 02:22 I might just hit No.
• 02:23 All right, and
• 02:24 the Delivery Receipt simply is an email from the actual email system saying, okay,
• 02:29 it was received into their inbox at a certain time, that's kind of nice.
• 02:33 So if you're hitting Read Receipt,
• 02:35 you might as well hit Delivery Receipt as well.
• 02:37 In case they say no to this, you know it landed in their inbox, okay, moving on.
• 02:42 Now we have more options, Save Sent Item To, Delay Delivery, which opens up
• 02:48 a brand new screen and then direct replies to which opens up a brand new screen.
• 02:52 So, that is the same screen, all right.
• 02:55 All of these open up the same screen.
• 02:57 If I hit the tracking dialog box,
• 02:59 if I hit the more options dialog box, they open the same screen.
• 03:03 Here we have all of our settings, our sensitivity,
• 03:05 our security settings, our tracking, where we have our voting buttons,
• 03:09 our delivery receipt, read receipt, and our delivery options.
• 03:13 The only thing they've done is they've added these buttons to the top of
• 03:16 the ribbon, so you didn't have to go in here.
• 03:18 Back in the old days, we had to go into this box to get these items.
• 03:21 Now why would I not want to deliver something before a certain date and time?
• 03:25 I'm a computer nerd, I'm often drafting emails at midnight, and
• 03:29 then the next day I get emails from people, why are you up at night?
• 03:32 Okay, so I hit this, I thought don't deliver till tomorrow morning 8 AM, okay,
• 03:36 so that's how I work.
• 03:38 How about the expires after?
• 03:39 I learned this from a loan mortgage lender once.
• 03:43 And they told me that they send out interest rate percent all the time.
• 03:47 And if people don't open them because they're on vacation, when they get back
• 03:50 they'll see these and want that percentage from last week, that's long expired.
• 03:55 So they'll put an expires after today at midnight.
• 03:59 And then if that email is not opened by midnight of that day, poof gone,
• 04:03 it vanishes from their inbox.
• 04:05 They will never know they ever got that email.
• 04:08 Might be, might be worth it, okay?
• 04:10 What about Save a copy of sent messages?
• 04:13 I always have that marked.
• 04:14 This top one, have replies sent to a certain person.
• 04:19 Maybe you're going to be out of town.
• 04:20 So you're telling everyone, hey, I need to hear back from you by Friday.
• 04:25 They'll just hit reply thinking they're replying to you, but
• 04:27 you've got this set to reply to someone else to handle it while you're gone.
• 04:32 These are great options, wanted you to know about them,
• 04:34 you have to open a brand new email.
• 04:36 Hit the Options button to see them,
• 04:40 but they are worth knowing.

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