Folders and Search Folders

Quick reference

• 00:04 The Folder ribbon.
• 00:06 The Folder ribbon is possibly one of the places you will be at the most often.
• 00:12 When you're staying organized it just makes sense to create folders.
• 00:15 Most of these buttons, not all of them, but
• 00:18 most of these buttons can also be found when you right-click on the Inbox.
• 00:21 This entire list is all about folders and kind of resembles the one up above.
• 00:27 There is one button on the ribbon that isn't on this right click.
• 00:31 And that happens to be, let me open up my inbox,
• 00:34 that happens to be this button: "Show all folders A to Z.
• 00:38 Well that makes perfect sense to do.
• 00:40 To have them alphabetize themselves.
• 00:42 Well, it gets a little tricky, though.
• 00:44 What if I want this OCP folder to be at the top because I'm currently working
• 00:48 on it?
• 00:48 When I click and drag and let go, it's not moving.
• 00:53 It sticks itself down to the bottom until I turn off this button,
• 00:57 Show All Folders A to Z.
• 00:59 I'm going to unclick that.
• 01:00 Turn it off, now watch what happens.
• 01:02 Now when I click and drag, see that black bar following my mouse?
• 01:06 Now I control where that folder lands.
• 01:09 Now watch again.
• 01:10 The moment I turn this button back on,
• 01:11 they will automatically alphabetize, click.
• 01:14 And there it went, back to the bottom.
• 01:17 You will forget that this button is even there.
• 01:19 You'll absolutely forget.
• 01:20 So my recommendation is to trick it.
• 01:23 And if you want that OCP to be at the top, we're going to simply rename that folder.
• 01:28 And we're going to maybe put an underscore in front of it
• 01:31 because symbols come before numbers, numbers come before letters.
• 01:34 So I could put the number one or a symbol.
• 01:37 So when I hit that, now I've tricked it, I've got that OCP at the top.
• 01:41 There's also another way to do that, and
• 01:43 this is putting this OCP into my Favorites folder right up here.
• 01:48 So in order to do that, it's already there.
• 01:51 Okay, I'll put another one.
• 01:52 I'll put the Class Folder there.
• 01:53 Okay, I can click and drag and move the Class folder up here,
• 01:56 but notice it's not going to leave from the bottom.
• 01:59 When I let go, the class folder still resides underneath my inbox, but
• 02:03 I've temporarily added it as a ghost folder to my favorites.
• 02:08 Now the reason I do that is because I like my favorites to be my current projects and
• 02:13 this is what I'm working on right now when I'm done working on, I get it out of my
• 02:17 favorites folder in my real world under my inbox or about 100 different folders.
• 02:22 So I just pop my most current ones right up here on top.
• 02:25 All right, I'm going to go ahead and right click.
• 02:27 And remove that from favorites and, so basically,
• 02:31 to create a new folder you simply right click, choose New Folder, type a name for
• 02:36 the folder and hit Enter, and it alphabetizes itself.
• 02:41 You do whatever you need from there.
• 02:43 I can click and drag and move emails down into that folder and in
• 02:48 our video on rules you will learn how to get your emails to auto file themselves.
• 02:54 All right, one more big lesson here is the search folders.
• 02:57 Now at the bottom of your inbox list you see a little search folder and
• 03:01 we have a couple follow up folders and a unread mail folder.
• 03:05 Well I need to make a folder for my flags.
• 03:07 I want my flags to show up, up on top into my favorites.
• 03:11 So, I'm going to right click on the search folder.
• 03:13 Choose New search folder", and if you read the list.
• 03:17 We have one right here, Mail flag for follow up.
• 03:20 When I click that There we go.
• 03:22 There are all my emails, right there, with follow up flags.
• 03:26 Well notice, if I'm looking at my inbox that's out of my line of sight.
• 03:30 So I absolutely have added my follow up folder.
• 03:34 to the very top, so I can right click, add to favorites or I could click and
• 03:38 drag it and put it in the Favorites.
• 03:40 There we go.
• 03:41 Now I've got my follow up right up here.
• 03:43 Now at this point, I can click and
• 03:45 drag and resort my favorites area any way I want.
• 03:49 Okay, notice all my unread email.
• 03:51 Has a follow up folder or a search folder.
• 03:54 Well remember those orange categories wee made in the previous lesson.
• 03:58 I wonder if I could make a follow up folder or a search folder just for
• 04:02 my orange category.
• 04:03 Well, let's try it.
• 04:04 I'm going to right click on my search folder, going to go to New Search folder,
• 04:08 and I'm going to read this list and
• 04:10 one place on the list says categorized mail, which category?
• 04:14 I'm going to choose my orange category.
• 04:17 Hit OK.
• 04:19 And hit OK again.
• 04:20 There we have my orange category, follow up folder.
• 04:23 Look at that bright orange across it's beautiful.
• 04:25 Now I'm going to right click.
• 04:27 My favorites.
• 04:28 And now I'm going to move it to the top of my favorites,
• 04:31 because that's where I like it.
• 04:33 So that's the whole reality is you have complete control
• 04:36 over this entire folder list to create new new list to create new folders,
• 04:39 create new search folders, tuck them into your favorites.
• 04:42 Collapse your favorites whenever you don't want to see them,
• 04:45 open them when you need to see them.
• 04:47 It's wonderful to actually get organized.
• 04:49 Thank you.

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