Manage Picture Tools

Quick reference

• 00:04 I'm going to stay with the newsletter for this lesson, because this is
• 00:08 about the Graphics Manager and I do need graphics or pictures on the screen.
• 00:12 Notice on the View ribbon, there's an option that says Graphics Manager.
• 00:15 And you just put a little check mark on that square and
• 00:18 a brand new panel shows up on the right-hand side.
• 00:20 Well, you might look at this and say, what are those things?
• 00:23 And I agree with you, what are those things?
• 00:24 Well, those are the names of the pictures in the newsletter.
• 00:28 But they don't make any sense to me or you.
• 00:30 So, right above, it says Show thumbnail.
• 00:32 I'll go ahead and put a check mark on that.
• 00:34 And now this makes a little more sense.
• 00:36 And now at least I can see the pictures that are in the panel.
• 00:39 Now, this panel looks kind of small, and there's a reason,
• 00:42 because I have a smaller screen size.
• 00:43 Maybe you're on a laptop or a tablet and you can't see a lot on this panel.
• 00:47 Well, there's two ways to expand this.
• 00:49 Notice on your View ribbon,
• 00:50 any ribbon when you double click it will collapse the ribbon.
• 00:53 So I'll just double click that.
• 00:54 Now, notice, I just gained more room on my screen, on my panel, but
• 00:58 I still have access to my ribbons simply by clicking them and they'll open up,
• 01:02 and when I click off, they'll collapse.
• 01:04 So it's called expand-collapse.
• 01:06 A double click will lock them in again or a double click will collapse them.
• 01:09 I'll leave this way just for now.
• 01:12 Now, the Graphics Manager I still can't see all of the options.
• 01:15 So I'm going to click, notice my mouse on the title of the Graphics Manager is
• 01:18 a four arrow, that means north, south, east, or west.
• 01:22 I can literally click and drag that panel off and
• 01:25 expand it to the full length of my screen width, okay.
• 01:29 I have full control over these panels.
• 01:30 In fact, if I had a second monitor,
• 01:32 I could slide that off to the second monitor and move it away.
• 01:36 Now, if I want to dock it back into place it's called floating or docked.
• 01:39 I could dock it onto the left-hand side beside my pages if I like,
• 01:43 because I'm ultimately in charge of how my screen operates.
• 01:46 Or I could click and drag it off.
• 01:48 I'm just going to drag it off and leave it over here for a moment.
• 01:50 All right, let me go ahead and re-center all of that.
• 01:54 I want to show you something else in here.
• 01:55 Notice the bottom of the Graphics Manager says Change picture display.
• 02:00 When you click that,
• 02:01 I have the option to show a detailed display of every single picture.
• 02:05 And then when I move through the newsletter,
• 02:07 it takes a little bit of time for these pictures to load.
• 02:10 Well, what if I totally want to focus on text?
• 02:12 I can actually click, hide the pictures, hit OK, and take a look.
• 02:16 What just happened?
• 02:18 Especially over here on the left-hand Pages panel.
• 02:20 When I click through, my pictures did not vanish.
• 02:23 I've simply hidden them so it's faster for the text to load.
• 02:26 Maybe I just want to focus on text.
• 02:28 Now at the moment I want to bring that back.
• 02:30 Tell my Graphics Manager, Change picture display.
• 02:33 Go back to my Detailed display and hit OK.
• 02:36 All right, now, the Graphics Manager is pretty vital.
• 02:39 Hey, I'm going to go ahead and close it right now.
• 02:41 And I'm going to go ahead and go back to my View ribbon,
• 02:43 and I want to add this to my quick access toolbar.
• 02:46 That was a previous lesson.
• 02:47 If you didn't watch it, please go back and do the lesson on the quick access toolbar.
• 02:51 So the quickest way to add a button is to right click on that button.
• 02:55 Right click, read the list.
• 02:56 The top one says Add to Quick Access.
• 02:59 When I click that, suddenly on my quick access toolbar,
• 03:02 I now have Graphics Manager.
• 03:03 So I can turn it on and turn it off.
• 03:06 All right, so the last thing I want to show you about these pictures
• 03:09 is how to move them completely out of the newsletter.
• 03:13 So I'm going to Ctrl+click on a few of these.
• 03:16 Ctrl+click, Ctrl, I'm holding down Ctrl and clicking.
• 03:20 And now on the Picture Tools, notice right up here, my Picture Tools.
• 03:24 See, this isn't a Graphics Manager, this is a Picture Tools function.
• 03:27 When I click Format, there's a button that says Arrange Thumbnails.
• 03:31 You're about to see all these pictures leave the newsletter and
• 03:33 arrange in cells in the scratch area off to the right.
• 03:36 Click.
• 03:37 There we go, they completely left.
• 03:38 Now, I did not leave placeholders behind.
• 03:41 I did not hide them.
• 03:42 I really moved them onto the scratch area so
• 03:45 that I can do whatever work I want to, and move them in or out or whatever.
• 03:50 Now, I don't want that to happen, I want to put them back.
• 03:52 Because I just did it, I am able to come up here and use the Undo button.
• 03:57 Honestly, I prefer to use Ctrl+Z.
• 03:58 And as you notice, when I float my mouse there, it does say Ctrl+Z.
• 04:01 So I'll go ahead and Ctrl+Z to put those back into the newsletter.
• 04:05 But I wanted to show you, sometimes we want to empty out last month's photos and
• 04:09 put in new photos.
• 04:10 So you can just move them on to the scratch area in one fell swoop.
• 04:14 All right, that's it for this lesson.
• 04:16 Please get the Graphics Manager added to your quick access toolbar so
• 04:19 it's ready to turn on and turn off as you need it.

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