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About this lesson
Picture tools help you manage and control your pictures.
Lesson versions
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2016, 2019/365.
Exercise files
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Manage Picture Tools.docx93.6 KB Manage Picture Tools.pub
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Quick reference
Manage Picture Tools
Picture Tools help you manage pictures and control your publication.
When to use
Every time you use Publisher, you will use Picture Tools. Learning how to manage them will streamline your work on a publication.
Instructions:
Begin by opening the corresponding Exercise File with this lesson, or go to File, New and find the “Business Newsletter” called Trader News.
The “View Ribbon” holds the “Graphics Manager” - the secret to working with pictures:
Add the Graphics Manager to the Quick Access Bar
- Right Click the Graphics Manager button and select “Add to Quick Access bar”
- This puts it in front of your eyes so it is a reminder to use as needed.
Tip: Review the lesson on the “Quick Access Toolbar” to customize your favorite buttons.
Click the Graphics Manager to activate it, then change the settings (optional, but recommended).
- On the Graphics Manager panel, Change the “Sort by” options to “Page Number”
- Click the box to activate “Show Thumbnail"
Before: After:
- Click “Change Picture Display” at the bottom of the Graphics Manager panel
- The options explain themselves and this is a feature only used in large publications when many pictures slow down your progress on a project.
Collapse the ribbons
- Having plenty of screen room is important, so you can collapse your ribbons to gain an inch of screen room:
- Double click any ribbon name to collapse the ribbons.
OR - Right click a ribbon and select “Collapse the Ribbon”
- Double click any ribbon name to collapse the ribbons.
Thumbnails: Gather pictures into the scratch area as thumbnails
- Select multiple pictures (hold CTRL and click multiple pictures)
- Then click the Picture Tools ribbon, and select “Arrange Thumbnails”
- Notice that the pictures are removed from the publication and placed into the “Scratch Area”.
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- 00:04 We're gonna stay with the premade template and begin working with pictures, but
- 00:08 it's important to set up the screen, so you can manage them properly.
- 00:12 So, I've got the first page on my screen, and
- 00:14 I wanted to draw your attention right up here to View.
- 00:17 On that View ribbon,
- 00:18 when you activate that, there's an option that says Graphics Manager.
- 00:21 When I activate that, you'll see a right hand panel just showed up on my screen.
- 00:26 It's showing all pictures by file name and I have this little list right over here,
- 00:30 and none of these names really mean anything to me.
- 00:33 It seems a little confusing, so
- 00:35 what I can do instead is on the Show Thumbnail, I can just click that, and
- 00:40 now, all the actual pictures show up on this little box right here.
- 00:45 Now notice on the bottom of my Graphics Manager, I have this little arrow here,
- 00:50 which is going to scroll me to the bottom until I can see all the options in there,
- 00:54 depending on how big your screen is, you may not have that arrow.
- 00:57 But I just want to draw your attention to an item here that says
- 01:00 Change Picture Display.
- 01:02 When I activate that, it gives me the option detailed display or hide pictures.
- 01:06 Now, I'm going to draw your attention to the left hand panel,
- 01:08 where my page navigation is.
- 01:11 When I click hide pictures and hit OK.
- 01:13 All of those pictures are replaced with X's.
- 01:16 When I scroll through my actual publication, there was a picture here and
- 01:19 now there's a big empty spot.
- 01:22 Basically, it helps you scroll through your project faster without
- 01:26 all these pictures having to load their details.
- 01:28 So if you're focused on working on text, just make your detail pictures disappear,
- 01:33 keep you focused on your text, and when you want them back, you simply
- 01:36 go here to change picture display, click that, bring back our detail display, and
- 01:41 all the pictures, full color, will come back to the screen.
- 01:45 All right, here's another tip about the graphics manager.
- 01:48 When you're starting to work with pictures, you want that at the ready,
- 01:51 without having to try to remember where it's at.
- 01:54 So let's go ahead and put it on the quick access toolbar.
- 01:57 I'm on my view ribbon, float my mouse over graphics manager, right click, and
- 02:02 choose add to quick access toolbar, and click.
- 02:05 Now I can turn it off when I don't need it.
- 02:07 But, it's right there, at the ready, turn it on when you do need it: great tip.
- 02:12 Now, another thing to keep in mind when you're working with pictures,
- 02:16 you need a lot of screen space, so I'm also going to collapse my ribbons.
- 02:21 Again, I could aim for any ribbon up here, double click.
- 02:24 Click click.
- 02:25 That will collapse a ribbon, and that just got me about an inch of screen room,
- 02:29 again, so I can see my text, see my pictures easier.
- 02:33 Now if I want to use any of the ribbons, I simply click them.
- 02:36 They'll expand for a moment.
- 02:38 When I click off, they collapse again.
- 02:40 If you decide you don't like that, you absolutely want that back,
- 02:43 simply float your mouse on any ribbon name, double click, click, click.
- 02:47 And they will come right back.
- 02:49 So that is how you control your screen space,
- 02:52 control your graphics manager, and there's one more thing I want to show you.
- 02:56 It's called thumbnail, the thumbnail feature.
- 02:59 So I'm going to to scroll down, so we can see multiple pictures at once.
- 03:03 Now, when you're working with multiple pictures, you click on one.
- 03:06 Hold down the Ctrl key on your keyboard.
- 03:08 Hold down Ctrl, click on the second picture.
- 03:11 Hold down Ctrl, click on the third picture.
- 03:13 As you can see, each picture received these handles, so
- 03:16 I can tell at a glance that I have three pictures selected.
- 03:20 And now on my Picture Tools Format,
- 03:23 there's an option there that says Arrange Thumbnails.
- 03:26 When I activate that, it takes all the pictures and
- 03:29 puts them right over here on the side in tiny little thumbnails.
- 03:33 Now, it removed them from their spots, so I don't want that.
- 03:36 I'm going to undo that, but I just want to draw your attention.
- 03:39 If you just want to pile them off to the side,
- 03:41 this is called the scratch area, then that's how you do it.
- 03:44 All right, let's undo that.
- 03:46 On my Quick Access Bar I have a button that says Undo.
- 03:49 And it's telling me control Z will do the same thing.
- 03:51 Your personal preference.
- 03:52 You can click the arrow, or you can press control Z to undo that,
- 03:56 the pictures go back where they belong, and that's it for this video.
- 04:00 Stay with me in the next one, and
- 04:01 we'll start doing some detail work on the pictures.
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