Locked lesson.
About this lesson
Regardless of where your text is placed, formatting tools are in one location.
Lesson versions
Multiple versions of this lesson are available, choose the appropriate version for you:
2016, 2019/365.
Quick reference
Ribbon - Home
The main Font Formatting tools are located on the HOME ribbon.
When to use
Every time you use Publisher 2016, you will be using text and font formatting tools.
Instructions
Begin by opening the corresponding Exercise File with this lesson, or to go File, New and find the “Business Newsletter” called Trader News. Use Page 1 for this lesson.
Follow along with the video for an introduction to the Publisher HOME ribbon. This includes:
- CLIPBOARD – Cut, Copy, Paste and the FORMAT PAINTER tool
- FONTS – including SuperScript, SubScript, ClearAll, Character Spacing, Change Case
- PARAGRAPH tools – Bullets, Numbering, Indents, Columns, Line Spacing
Computer Tips:
- Double click any word to select that word (faster than click and drag over the letters)
- Triple click any word to select a paragraph (faster that click and drag over a paragraph)
- 00:04 It's important that you understand all the buttons that are available on the home
- 00:07 ribbon and how to use them.
- 00:09 Now notice right away, mine are grayed out because I don't have any text selected.
- 00:13 I'm on my Trader News newsletter, just as an example.
- 00:16 I'm gonna click into this first text box, and
- 00:19 just by clicking into the text box, lit up all the buttons on my Home ribbon.
- 00:23 Now on the left, we have our Clipboard, I can Cut, Copy and
- 00:26 Paste text, then I have this paint format button which is wonderful to use.
- 00:30 I want to show you that first.
- 00:32 I like this green headline hear, Tips for Producing a Newsletter.
- 00:36 When I select any headline that's already colored
- 00:39 it inverts to its opposite color on the the color wheel, so that's fine.
- 00:42 Don't worry that it looks purple.
- 00:44 So, I've just selected that and I'm going to activate my paint format button,
- 00:48 my format painter.
- 00:49 When I bring my mouse into the text box,
- 00:52 it has a little tiny paint brush attached, and when I come over to the text and
- 00:55 click and drag and wipe over the top of it there it goes.
- 00:58 When I click off of it, I've just taken all the format here and
- 01:02 pasted it onto the format up here.
- 01:04 So that is the beauty of the paint format.
- 01:06 All right let's go ahead and work on some text.
- 01:08 I'll go ahead and triple click this paragraph.
- 01:12 Now a double click will select a word, and a triple-click, one,
- 01:15 two, three, will select a paragraph.
- 01:17 Now notice when anything is selected, this tiny little minibar comes up.
- 01:21 That is so if I'm not conveniently on my Home ribbon,
- 01:24 I still have my base level items I can use.
- 01:27 Plus, they're just within a small area of my mouse, right where I'm working.
- 01:31 So I've got my font style and size.
- 01:34 I've got my bold, italicize, underline.
- 01:36 I have my paragraph features.
- 01:38 I have my font color, my fill color, my line color.
- 01:41 My font enlarge and my font small and my indent.
- 01:46 So increase indent, decrease indent.
- 01:48 So I have all these buttons.
- 01:50 But if we got a few more up here.
- 01:51 So let me show you.
- 01:53 How about I just double-click the word purpose, and
- 01:56 I'm gonna apply the subscript.
- 01:58 That will put the word below the line.
- 02:00 So if you're a scientist, or
- 02:01 you work in chemistry you know every once in a while we need a digit below the line.
- 02:05 How about newsletter and I want that above the line?
- 02:07 So I'll hit the superscript button and put that above the.
- 02:09 The lines. See that's how these work.
- 02:12 They're pretty awesome once you realize what they are.
- 02:14 Let me go ahead and scroll in, so we can see this.
- 02:17 Okay, I'll triple-click this paragraph, one, two, three to select the whole
- 02:21 paragraph, and right up here, this is a text spacing character spacing.
- 02:25 Watch what happens on the screen.
- 02:26 I'm not gonna click.
- 02:27 I'm just gonna float my mouse on varitype.
- 02:28 Look at it.
- 02:29 It just pushes all that text together, so if you need to save room.
- 02:33 Tight normal, of course is how I would leave it, loose and
- 02:37 very loose if you really need it to spread out.
- 02:39 So that's what that is about.
- 02:41 Of course here I can change the color of my font, and
- 02:44 this would be the change case to small caps or all caps.
- 02:49 And this, these little buttons,
- 02:50 are to make the font larger without trying to guess what size works.
- 02:55 I can just visually look at it and decide which one I like.
- 02:59 An this one right here is to clear all formatting from it.
- 03:03 So it should take care of the purpose in the news letter when I
- 03:05 click it, and it did.
- 03:06 So you don't have to go back and undo everything you changed.
- 03:09 Just go ahead and erase it all.
- 03:11 This is the paragraph section,
- 03:13 I can add bullets to this paragraph or I can change it to number.
- 03:19 Whoops.
- 03:19 Let me try that again, hit the numbering into one, two, three.
- 03:23 I can increase the indent or decrease and
- 03:26 increase indent, center it, right align, fully justify.
- 03:31 I can change the line spacing to two, one and a half or single line spacing.
- 03:35 And right here I can even put columns in this.
- 03:38 Right there I just made it a two column text box.
- 03:41 So just so you know, those are wonderful features, you need to know about them if
- 03:44 you're going to be working in text in a publication which you are.
- 03:48 You need to be aware,practice with those they're great fun.
- 03:51 Thank You.
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