Ribbon - File, Save-Print-Export

Quick reference

• 00:04 All right, staying with the same newsletter.
• 00:06 We're going to talk about how to open, save, print and export, and
• 00:09 it seems self-explanatory but there are some advanced features in here.
• 00:13 So it all happens on the file ribbon.
• 00:16 So when I click on File, well, here's my Open, and my Save, and my Print, and
• 00:20 my Export.
• 00:21 So let's go ahead and start with Open.
• 00:22 When you click Open, it shows you the most recent files you used.
• 00:26 And of course,
• 00:27 if you'll take a look on the right-hand side there's a little pushpin.
• 00:30 So if this is something you're using a lot, you might want to pin it to the top.
• 00:33 I'll go ahead and click that pushpin and there it is.
• 00:36 It just stuck itself to the very top.
• 00:38 So now it'll chronologically fall off the list.
• 00:41 Notice also they gave us our folders back, so
• 00:44 we can also pushpin our folders to the top.
• 00:46 So that if there's a folder you're constantly going for, you can jump in and
• 00:50 get your folders, or your certain publications,
• 00:52 both are able to be pushpinned.
• 00:54 All right, well, mine is already open, so I want to go ahead and save this as.
• 00:58 So when I save as, now I can tell it to save as a different file type.
• 01:03 So I can save it off to the OneDrive to this PC,
• 01:06 add another place like another network drive or choose Browse.
• 01:10 And when I click Browse, this is where you get to see your Save As Type.
• 01:14 Now, under Save As Type,
• 01:16 you can only save to whatever file types are available on this list.
• 01:20 Notice, Excel is not on this list.
• 01:23 You're never going to take a Publisher file and make it into Excel.
• 01:26 But look at this one, you can take a Publisher file and
• 01:28 make it into a Word document.
• 01:30 You can save it as a PDF, which means anyone can open and see it.
• 01:34 You can save a Publisher file as a picture, a GIF, a JPG, a TIFF, or a PNG.
• 01:38 It's kind of a nice little trick, actually, to do that.
• 01:41 So just so you know, Save As gives you the different file types.
• 01:45 All right, I'm going to hit Cancel on that.
• 01:47 So, how about print.
• 01:48 What can we do with print?
• 01:49 My goodness, this is the greatest thing.
• 01:51 First of all, print has your page setup options in here as well, but
• 01:55 there's a lot of stuff in the background that I need to draw your attention to.
• 01:58 First of all, it is choosing my PDF printer, which is fine and
• 02:01 I love that it comes on board with a PDF printer.
• 02:04 And, maybe my own printer is here as well.
• 02:06 I can send that to my own printer.
• 02:08 I can add a printer or print to a file but regardless,
• 02:11 I'm going to leave it right here.
• 02:12 And notice, it's giving me my page size here, 8.5 by 11.
• 02:17 Well, take a look right down here I've got page 1 of 6, so
• 02:20 I can hit the arrows and check out each page.
• 02:24 But notice that we've got some buttons down below.
• 02:26 I can zoom in to get a closer look, I can hit this Fit to Sheet button,
• 02:31 or this button here says View Multiple Sheets.
• 02:34 So I'll click that, and I want to tell it I want to see four sheets at once, let go.
• 02:39 There we go, I can see four sheets at once.
• 02:41 Well, let's take this a step further.
• 02:43 If I want to print all pages or just certain pages, instead of just one page
• 02:48 per sheet, I want to get this as more of a tabloid print, kind of a newspaper fold.
• 02:52 So I'm going to click on the one page per sheet and read the list, Tiled,
• 02:57 Multiple, or Booklet side-fold.
• 02:59 So I'm going to go with booklet side fold and watch what happens on the preview.
• 03:04 And notice the sizes,
• 03:07 the paper size just changed to tablet, I didn't tell it to do that.
• 03:10 Check it out over here, it did that automatically.
• 03:13 And now, also notice when I click on this particular one,
• 03:17 let me see if I can scroll down here to see this,
• 03:20 it's telling me the page numbers, we have page 1 of 3, page 2 of 3.
• 03:25 My goodness, let me see, every time I click on that, it's expanding it, so
• 03:29 I gotta be careful with my clicks.
• 03:31 But regardless, it knows that this is page 1, and this is page 6.
• 03:36 So if this was a newspaper print, and I folded this in half,
• 03:40 page 1 would be on the front cover and page 6 would be on the back cover, and
• 03:44 then the rest of the internal ones would print on other pages.
• 03:47 So it's smarter than we are, just let it do its job.
• 03:50 Well, I don't want that at all, I want to switch that back to single-page print.
• 03:54 So one page per sheet, but notice it didn't switch it back to my letter size.
• 03:59 I've got to hit that Tabloid and go back to my 8.5 by 11 letter size.
• 04:03 And there we go, all fixed.
• 04:04 All right, the last item is the Export.
• 04:07 If you're going to export this, maybe out to the Internet,
• 04:09 maybe you want to change your file type.
• 04:11 Maybe you're going to save this for photo printing or
• 04:13 send it to a commercial printer.
• 04:15 Basically, whatever you're doing, if you're doing something fancy like going to
• 04:18 commercial printer, you're going to make a phone call to that company and say,
• 04:21 what format would you like this in?
• 04:24 And they will probably tell you, hit the save for commercial printer, go ahead and
• 04:28 make the adjustments here for high quality printing and whatever,
• 04:33 they will direct you.
• 04:35 Also this Pack and Go Wizard is a holdover from a previous publisher version, but
• 04:39 it still works great, and you might have to go ahead and click that.
• 04:42 But honestly if you're sending a file to a commercial printer, they will guide you,
• 04:47 just rely on them, they're experts at this.
• 04:49 Well, that's it for now. Please get in there and
• 04:50 check out your printing options.
• 04:52 It's pretty advanced stuff.
• 04:54 Okay, thanks.

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