Creative Ideas - Create Picture Files

Quick reference

• 00:04 This lesson is to show you how to take a Publisher creation,
• 00:08 make a picture out of it and then email that picture easily for others to see.
• 00:14 As an example we're going to go ahead and start with a thank you card, so
• 00:17 I clicked on File > New, do the search for thank yous.
• 00:19 And here we go, I have a thank you card.
• 00:21 I'll double click to open that up, create it, and I'll move that onto the screen.
• 00:27 And as you can see, the Thank You card opens up in a full 8.5 by 11.
• 00:30 Take a look at my ruler.
• 00:33 It measures 0 to 11 up on top, and 0 to 8 and a half on the bottom so
• 00:37 this full sheet of paper with 2 thank you cards.
• 00:40 But I want to make one single thank you card out of it.
• 00:43 So, first of all, let me back up just for a moment and
• 00:45 talk to you about things you need to know about emails and file types.
• 00:49 So if I want to email a document or thank you card publication, not everyone
• 00:54 has Publisher, so they may not be able to even open a .PUB attachment.
• 01:00 Now everyone can open a .PDF but PDFs have to travel as attachments.
• 01:05 They don't travel inside the emails.
• 01:07 So it's viewable when you open it.
• 01:09 The ideal way to solve this, to get your message in front of an email recipient is
• 01:14 to put it as a photo in the email body itself rather than as an attachment.
• 01:19 And to do this, you simply create it in publisher, and
• 01:23 then you do or see that as file type to a JPEG, a PNG, or a TIFF.
• 01:28 And by the way, the size of the paper will be the size of the photo.
• 01:32 So it all works out just fine.
• 01:33 So knowing those little tidbits, let's go ahead and take a look and
• 01:37 go back to our thank you card.
• 01:38 First thing we're going to do is change the paper size, so
• 01:42 that's on my Page Design.
• 01:43 I'll click on Size and at the bottom create a new a brand new paper size,
• 01:47 so I want to make sure this is set to one page per sheet,
• 01:50 the width is going to be 5 wide by 3 inches high.
• 01:54 When I hit OK, the paper size will change, but it looks a little odd.
• 01:58 See, this visually appears at 8 and a half by 11, but take a look at the ruler up on
• 02:03 top, from 0 to 5, so it's 5 inches across, and from 0 to 3 on the left.
• 02:09 But if I Ctrl+Zoom down there, you can see the original artwork is still there.
• 02:16 Now, I'm clicking on this and clicking and dragging and nothing is happening.
• 02:19 We did another lesson, please make sure to watch it about the master page.
• 02:23 When there are things on your screen, you're trying to click on and
• 02:26 it's not responding.
• 02:27 It's because it's in the background layer.
• 02:29 So I'll click on the View ribbon, and I'll come over here and activate master page.
• 02:33 The background turns yellow, which tells me I'm in master page.
• 02:37 And now I can click and drag these and you can see there, that's working.
• 02:41 So I click on that one, delete it and then to get rid of this message.
• 02:43 I'm going to going to go ahead and click on this one and
• 02:46 move it on to the background new page size that I created,
• 02:49 doesn't have to be perfect since this is just an example.
• 02:53 And then the little thank you note right here.
• 02:56 Now when I let go thank you, it vanishes because it with behind this.
• 03:00 So all you have to do is click this little item,
• 03:03 hit the right mouse button, click on order, send backward.
• 03:07 There, now went behind the little text box.
• 03:09 At this point, I can put in another text box here and say thank you for
• 03:13 visiting our trained show boost or whatever it is so it's not a pre-done.
• 03:17 Thank you card is just one you're going to customize on your own.
• 03:20 All right, I'm done with that, so I'm going to ahead and
• 03:22 Close Master Page, I still have this on the background.
• 03:25 It doesn't matter that you can see the white on the background,
• 03:27 that won't show upon the screen.
• 03:29 There are guidelines, if you those blue lines on the background,
• 03:32 those are simply guidelines, they won't print, but
• 03:34 you can turn them off if you want, so click on View, uncheck Guides.
• 03:38 Okay, we're ready to go ahead and save this.
• 03:41 So I'll click on File, I'll choose Save As.
• 03:44 When I get here, I'm going to hit the Browse button.
• 03:47 And right down here at the bottom,
• 03:48 Save as type, instead of Publisher File, I'm going to choose JPEG, JPEG
• 03:52 is kind of the smallest file size of a picture that still looks good and legible.
• 03:57 And so now I'm going to go ahead and call this the Thank you card, hit Save, Yes.
• 04:02 And now, I'm going to open up an email.
• 04:06 In fact, I've already got one laid out and ready.
• 04:08 So I've got it addressed to Friends and Family, the subject's just Thank you.
• 04:11 I simply hit Insert, go to my Pictures, they are in my documents,
• 04:16 and there happens to be the thank you card that I just created.
• 04:19 Hit Insert, and there you go.
• 04:21 I've got a 5-by-3 thank you card.
• 04:23 When they receive this email and
• 04:25 open it, boom, there's my thank you card picture right in front of them.
• 04:28 No attachment.
• 04:29 It can be personalized to whatever event I'm thanking them for.
• 04:33 It can go to hundreds of people.
• 04:35 It's a great little feature and I hope you use it.
• 04:37 So thank you.

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