Creative Ideas - Create Picture Files

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About this lesson

Create a picture from a Publisher file in order to send a full-color marketing flyer via email.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2016, 2019/365.

Quick reference

Creative Ideas - Create Picture files

Create a picture from a Publisher file in order to send it in the viewable portion, or body, of an email.

When to use

Marketing campaigns often include full color emails.  This is a method to design your custom flyer and then email to multiple people with no cumbersome attachments.

Instructions

Begin by opening the corresponding Exercise File with this lesson, or to go File, New and find any “Thank You” postcard.

                                      

Follow along with the video and make the design changes below:

       1. Change the page size to 5 x 3: 
           Page Design , Size , 

2. View , Master Page  and delete the 2nd set of “Thank you” artwork;

 

3. Reposition the remaining “Thank you” artwork over the page (or cut it and close Master View, then paste the artwork onto the main design page)
Make sure to Close Master Page to finish the project. 

 

 

4. File , Save As , click Browse , choose .JPG format , and name the picture “Thank You Card”

 

5. Now open your email program and click “New Email”. Click into the body of the email (where you would type the message) and click “Insert”, “Picture”, find the Thank You Card.jpg that you just saved.

Things to know about emails and file types:

  • Not everyone has MS Publisher, so may not be able to open a .PUB attachment
  • Everyone can open a .PDF, but it has to travel as an attachment
  • The ideal way to get your message in front of an email recipient is to put a photo in the email itself; not as an attachment.
  • To do this, save a Publisher file as a photo file type: .JPG .PNG .TIF
  • FYI:  The size of the paper will be the size of the photo
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  • 00:04 This lesson is to show you how to take a Publisher creation,
  • 00:08 make a picture out of it, and then email that picture easily for others to see.
  • 00:14 As an example we're gonna go ahead and start with a thank you card.
  • 00:17 So I clicked on file new did a search for thank you's and here we go,
  • 00:20 I have a thank you card.
  • 00:22 I'll double-click to open that up, create it, and I'll move that onto this frame.
  • 00:27 And as you can see, the thank you card opens up in a full 8.5 by 11.
  • 00:31 Take a look at my ruler.
  • 00:33 It's measured zero to 11 up on top and zero to eight and a half on the bottom so
  • 00:37 this is a full sheet of paper with two thank you cards.
  • 00:40 But I wanna make one single thank you card out of it.
  • 00:42 So first of all, let me back up just for a moment and
  • 00:45 talk to you about things you need to know about emails and file types.
  • 00:49 So if I wanna email a document or a thank you card publication.
  • 00:54 Not everyone has Publisher so they may not be able to even open a .PUB attachment.
  • 01:00 Now everyone can open a PDF but PDFs have to travel as attachments,
  • 01:05 they don't travel inside the email so it's viewable when they open it.
  • 01:09 The ideal way to solve this to get your message in front of the email recipient is
  • 01:14 to put it as a photo in the email body itself rather than as an attachment.
  • 01:19 And to do this, you simply create it in Publisher and then you do a save as.
  • 01:25 File type to a .JPG, .PNG, or a .TIF.
  • 01:28 And, by the way, the size of the paper will be the size of the photo.
  • 01:32 So it all works out just fine.
  • 01:33 So knowing those little tidbits, let's go ahead and take a look, and
  • 01:37 go back to our thank you card.
  • 01:39 First thing we're going to do is change the paper size.
  • 01:43 So that's on my page design, I'll click on size and
  • 01:45 at the bottom create a brand new paper size.
  • 01:49 So I wanna make sure this is set to one page per sheet,
  • 01:52 the width is going to be five wide by three high.
  • 01:56 When I hit Ok, the paper size will change, but it looks a little odd.
  • 02:00 See, this visually appears at eight and a half by 11.
  • 02:03 But take a look at the ruler up on top.
  • 02:05 From zero to five, so it's five inches across, and
  • 02:09 from zero to three on the left.
  • 02:11 But if I Ctrl zoom down here, you can see the original artwork is still there.
  • 02:17 Now, I'm clicking on this and clicking and dragging and nothing is happening.
  • 02:20 Now, there we did another lesson,
  • 02:22 please make sure to watch it about the master page.
  • 02:24 When there are things on your screen, you trying to click on it and it's not
  • 02:28 responding, it's because it's in the background layer, the background layout.
  • 02:32 So I'll click on the view ribbon and I'll come over here and activate master page.
  • 02:37 The background turns yellow which tells me I'm in master page and now I can click and
  • 02:41 drag these and you can see that's working.
  • 02:44 So I click on that one, delete it and I get rid of this message.
  • 02:46 I'm gonna go ahead and click on this one and
  • 02:49 move it onto the background new page size that I created.
  • 02:54 It doesn't have to be perfect since this is just an example.
  • 02:57 And then the little thank you note right here.
  • 03:00 Now, when I let go of thank you, it vanishes because it went behind this.
  • 03:04 So all I have to do is click this little item, hit a right mouse button.
  • 03:08 Click on order, send backward, there now it went behind the little text box.
  • 03:13 At this point, I can put in another text box here and say thank you for
  • 03:17 visiting our trade show booth or whatever it is.
  • 03:20 So it's not a predone thank you card.
  • 03:22 It's just one you're going to customize on your own.
  • 03:25 All right, I'm done with that, so I'm gonna go ahead and hit Close Master Page.
  • 03:28 I still have this in the background.
  • 03:30 It doesn't matter than you can see the white in the background,
  • 03:32 that won't show up on the screen.
  • 03:33 There are guidelines if you see those blue lines in the background.
  • 03:37 Those are simply guidelines they won't print,
  • 03:39 but you can turn them off if you want.
  • 03:41 So click on View, un-check Guides.
  • 03:43 Okay, we're ready to go ahead and save this.
  • 03:46 So I'll click on File.
  • 03:48 I'll choose Save As.
  • 03:49 When I get here, I'm going to hit the Browse button.
  • 03:52 And right down here at the bottom Save as type,
  • 03:54 instead of Publisher File, I'm going to choose JPEG.
  • 03:57 JPEG is kinda the smallest file size.
  • 04:00 Size of a picture that still looks good and legible.
  • 04:03 And so now I'm gonna go ahead and call this the thank you card.
  • 04:06 It's saved.
  • 04:07 Yes.
  • 04:08 And now I'm going to open up an email.
  • 04:11 In fact I've already got one laid out and ready.
  • 04:14 So I've got it addressed to friends and family.
  • 04:15 The subject says thank you.
  • 04:17 I simply hit insert.
  • 04:19 Go to My Pictures.
  • 04:21 They're in My Documents and there happens to be the thank you card I just created.
  • 04:25 Hit Insert and there you go.
  • 04:27 I've got a five by three thank you card.
  • 04:28 When they receive this email and
  • 04:30 open it, boom, there's my thank you card picture right in front of them.
  • 04:34 No attachment, it can be personalized to whatever event I'm thanking them for.
  • 04:39 It can go to hundreds of people.
  • 04:41 It's a great little feature, and I hope you use it.
  • 04:43 So, thank you.

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