Locked lesson.
About this lesson
Learn to use this tool when working with graphics and styles.
Lesson versions
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Exercise files
Download the ‘before’ and ‘after’ Word documents from the video tutorial and try the lesson yourself.
Selection Tool and Format Pane.docx2.5 MB Selection Tool and Format Pane - Solution.docx
2.5 MB
Quick reference
Selection Tool and Format Pane
Learn to use this tool when working with graphics and styles.
When to use
The Selection Tool gives you control over objects, and the Format Pane gives you many more options for working with pictures.
Instructions
Select All Text with Similar Formatting
- Click into any text in the document
- Choose “Select” in the Editing group (shown above)
- Click “Select Text with similar Formatting”
- No matter how long the document is, it will select only the matching formats and allow you to change formatting all at the same time.
- At the bottom of the pane, click the “Distinguish Style Source” so that you can match the format to the corresponding style in the Styles Gallery.
Activate the Selection Pane
- Hide/Unhide objects (shapes) by clicking the hide button
to the right of the shape name. Note: A picture is not an object, it is a picture and therefore cannot be hidden. - Change the name of the shape by clicking it in the list and retyping a name.
- Ctrl + click to select multiple shapes in order to move them around simultaneously.
View the Format Picture Pane
- Right click a picture and choose Format Picture
- Float you mouse on the top options and read the tooltips
- Explore the options on the lists and become familiar with picture formatting tools.
- 00:05 This selection tool and the format pane are really important for you to know.
- 00:10 On the home ribbon, way over on the right hand side, is an editing group, and
- 00:13 right above it's a select.
- 00:14 When you click select you've got four options in there.
- 00:17 The first one says select all.
- 00:19 The tool tip shows you you could use Ctrl+A which is how I generally use it.
- 00:24 When you choose select all,
- 00:25 you're selecting the entire document and everything that's in it.
- 00:28 And Ctrl+A would do the same thing,
- 00:31 doesn't matter if the document is a hundred pages long, that's what happens.
- 00:35 I'm gonna go ahead and select, just click into my header area.
- 00:39 Cuz there's another button under select
- 00:42 that says select text with similar formatting.
- 00:46 When I select that one, this heading up here turned grey, and
- 00:49 this one turned grey and it wouldn't matter if I had 80 other in there,
- 00:52 if they are formatted the same way, it's going to select them all.
- 00:56 Allow me to format them all right now in one fell swoop,
- 00:59 instead of applying individually.
- 01:02 Notice over on the left of this header,
- 01:03 when I click off of that, there's a little arrow.
- 01:06 You can collapse the header and everything under it will kind of vanish.
- 01:10 So I don't know why that didn't vanish, it should have and
- 01:14 so I can reopen those, and it will show me everything else.
- 01:17 That's called expand-collapse and it's just kinda nice.
- 01:21 I've never seen that feature before in earlier versions of Word.
- 01:25 And so it's kind of interesting to see that one, it's very useful.
- 01:29 Let's go ahead and get the selection pane on our screen.
- 01:31 So, I hit the select button again, choose selection pane, and
- 01:34 now I have this on my screen.
- 01:35 This allows me to select each one of my objects individually.
- 01:40 I can Ctrl+click and select them all.
- 01:42 I can even choose one of them and change the name and type the name in there.
- 01:47 Maybe I just want the rectangle, maybe I want the rectangle to just be hidden.
- 01:52 I don't wanna delete it off my screen,
- 01:54 just hide it right now cuz I don't wanna see it.
- 01:56 So I'm gonna click on this little button.
- 01:58 I'm sorry. It looks like an eyeball to me.
- 02:00 So let's shut that and hide that and now reopen that by clicking it again.
- 02:05 Notice the rectangle hides in the background and then shows up again.
- 02:10 It's a great little feature if you've got a bunch of things on
- 02:13 your screen that you're not sure if you want to delete it,
- 02:15 you can just hide them until you make a decision.
- 02:18 All right, the next thing I wanna show you is the picture format, so
- 02:22 I'm gonna click on the koala bear.
- 02:23 I'm gonna right click, and way at the bottom,
- 02:26 I'm gonna choose format picture and up comes a new task pane.
- 02:30 Now, it didn't close my selection task pane, that's up to me to close and
- 02:34 I will go ahead and close it right now.
- 02:36 Now to format picture, just float your mouse on these, and
- 02:39 it'll tell you what they are.
- 02:40 So the first one says fill and line color and the options come up behind it.
- 02:44 The next one is picture effects.
- 02:47 The next one is picture layout and properties and
- 02:49 the last one Is simply Picture, Correctness, Color, and Crop.
- 02:53 So this little Formatting Picture will show up here periodically,
- 02:56 just be patient.
- 02:58 Float your mouse, it will tell you everything it is and
- 03:00 notice those same little white arrows that I showed you on the headings?
- 03:04 They appear here as well, so they will expand and collapse, alls you have to do
- 03:08 is click those arrows to open and close and see all the options available.
- 03:12 All right, that's your lesson for the Selection Tool and the Formatting Pane.
- 03:16 They're awesome tricks to know,
- 03:18 you'll be an incredible Word user when you know those.
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