Envelopes and Labels

Quick reference

• 00:04 In this lesson, I wanna show you how easy it is to print envelopes and labels.
• 00:09 On the mailings ribbon, on the left-hand side, we have the Envelopes and
• 00:11 Labels button.
• 00:13 On the matching Exercise file, there's an address already typed.
• 00:16 Please highlight that, then come up and click Envelopes.
• 00:20 It automatically puts what you highlighted in the top box.
• 00:23 It allows me to type a return address here, which I don't have to.
• 00:26 My envelopes are pre-printed with return address.
• 00:29 And over here on the Feed button,
• 00:30 it shows me because Microsoft Word is talking to my printer.
• 00:34 It shows me how to feed the envelope bin properly.
• 00:37 At the bottom, I have a Print button.
• 00:38 If I hit that, it will print an envelope right now.
• 00:41 And then I have an Add to Document button.
• 00:43 The reason you would hit this is because it will literally add an envelope to
• 00:47 the top of that document.
• 00:48 So if this is a recurring mailing that you do every month,
• 00:51 why go through the process again?
• 00:53 Just put the envelope on top.
• 00:55 If I hit Print, it shows me.
• 00:56 I'm gonna print my envelope first, and then my document page will come next.
• 01:00 All right. When I go back to the screen,
• 01:02 let's go back into the envelope.
• 01:05 I wanna show you one more thing.
• 01:06 Right over here I have an Options button.
• 01:08 Cuz what if you don't wanna print to a standard long envelope?
• 01:11 Now the printing options, tells me, well, I have the options to
• 01:14 change how I feed it, but I'm going to take the suggestion from My Computer.
• 01:19 And then, the envelopes option, this is where you choose the different size
• 01:22 envelope, also can change the font sizes for the delivery address and
• 01:25 the font size for the return address.
• 01:28 All right. I'm gonna go ahead and
• 01:29 hit Cancel on those.
• 01:30 The ePostage properties,
• 01:31 you have to have a subscription service set up to print for ePostage.
• 01:36 I don't have that set up.
• 01:37 But if you do, you can go ahead and use that.
• 01:39 It actually print the postage to your envelope.
• 01:42 All right. Let's go ahead and do a label now.
• 01:45 Same as strategy.
• 01:46 Highlight the address first, come up to the Labels button.
• 01:49 And in here, it puts in what you had already highlighted.
• 01:52 And now you can tell if full page of the same label or just a single label.
• 01:57 Well, I wanna just make sure I'm using the correct label in the first place.
• 02:01 So let me show you something.
• 02:03 I've got a little picture of a label box right down here.
• 02:06 And if I zoom in, this number right down here says 5261 and the brand is Avery.
• 02:12 When you are printing labels,
• 02:15 you have have to tell it what style you're using.
• 02:20 So, if you need to change what's right here, you simply click the Options.
• 02:24 You find your manufacturer of your labels.
• 02:26 And then, you would match up which number that was on the box.
• 02:30 So, it's very convenient.
• 02:32 The Microsoft has these relationships with these label companies.
• 02:35 And they've got them all cataloged in Microsoft Word.
• 02:38 All right. Now,
• 02:39 I can choose Full Page of the same label or just a single label.
• 02:42 Now, why would I want just a single label and tell it which row and which column?
• 02:46 I don't know about you.
• 02:46 But I have sheets of labels that I've peeled off of, and
• 02:49 I have some spares leftover.
• 02:51 You could actually tell it, row two, column three.
• 02:54 And so, right now, I'm gonna just do a full page of the same label.
• 02:58 And I'm gonna send that to a brand new document.
• 03:01 When I click New Document, there it is.
• 03:03 I have an entire sheet of labels of the same label.
• 03:07 I'll print that out.
• 03:08 And now, I don't have to worry about envelopes.
• 03:10 I'll just peel off a label, stick it to the envelope, and
• 03:12 mail that correspondence.
• 03:14 Because it's incredibly convenient to do that.
• 03:16 So that's how simple it is to print envelopes or print a full sheet of labels.
• 03:23 One more little tip for you.
• 03:24 If this is something you're going to use on a regular basis,
• 03:26 might be a good idea to add these buttons to your quick access bar.
• 03:30 Again, float your mouse on the Envelopes button, right click, and
• 03:33 the very top option says, Add to Quick Access Bar.
• 03:36 When I do that, I have a little Envelopes button right here.
• 03:39 So, if I go back to my other document and have the address highlighted, now,
• 03:43 I just hit my little Envelopes button and there you go.
• 03:46 All right.
• 03:47 I'll see you in the next video.

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