Rename, Modify, and Remove Styles

Quick reference

• 00:04 In this lesson, we're going to take styles a bit further,
• 00:07 we're going to rename, modify, and remove the styles.
• 00:10 This is all done on the home ribbon, in the styles gallery, and
• 00:14 with the styles dialog box operator on the corner.
• 00:18 So let's go ahead and start with renaming.
• 00:20 From our previous lesson, we made My Style 1, I want to rename to My 1.
• 00:25 Well, it's a simple right-click.
• 00:27 So on the gallery, hold my mouse on my Style 1, right-click,
• 00:31 and read the list, there we have Rename right there in the middle.
• 00:36 I'm going to rename that one and just call it My 1.
• 00:40 Hit OK.
• 00:42 And now I want to rename to My Style 2, so
• 00:45 I'm going to take it a little deeper this time.
• 00:47 You can press Alt+Ctrl+Shift+S, that's a lot of keys to press all at once.
• 00:53 I like the dialog box operator, notice a tooltip comes up with Alt+Ctrl+Shift+S.
• 00:57 This just one click, easy, and I get to the same place.
• 01:01 Notice I got My 1 at the top, then My Style 2, float your mouse, it gives you
• 01:06 the details of the style, and notice there's a drop-down arrow off to the side.
• 01:10 Hit the drop-down arrow, read the list, do you see rename?
• 01:14 Hm, neither do I, but I do see modify, click on Modify.
• 01:20 And there we have it.
• 01:21 The name up at the top, I can just alter the name.
• 01:25 Okay, done.
• 01:27 Renamed it.
• 01:28 Okay, the second part of this is we're going to modify the color and
• 01:32 the font style of MY 1 and MY 2.
• 01:34 Do you think a right-click might do this?
• 01:36 Well, let's try it.
• 01:37 In the gallery on style My 1, right-click and there's Modify, easy-peasy.
• 01:44 Clicking on the Modify, I want that to be bright green and
• 01:50 a different font style, hitting OK.
• 01:54 Now, even though it's not applied right here, it is applied right down here,
• 01:58 I should have showed that to you first.
• 02:00 Okay, now I'm going to click on My Style 2.
• 02:03 This time I could right-click on Modify,
• 02:06 but I need to show you that this has in three places.
• 02:09 Over on the My 2 on the Styles panel, I get it to drop down,
• 02:14 Modify, it takes us to the exact same place.
• 02:18 Hit Cancel on that.
• 02:20 And there's also right down here, we have a Manage Styles
• 02:25 button with an A with a checkmark, Manage Styles and a Modify.
• 02:31 So either way, whatever place you choose to go to find it,
• 02:34 you'll be able to find it, it's in three places.
• 02:37 I'll go ahead and adjust that to the same color in the Calibri.
• 02:40 Hitting OK on that screen and pushing pause here just for
• 02:44 a moment to look at the Manage Styles.
• 02:46 Look at this, we have Edit, Recommend.
• 02:49 You can recommend certain styles for your coworkers to use.
• 02:52 You can move them up and around the list and you can import, export those,
• 02:57 so everyone in the office are using the same set of styles.
• 03:01 You can restrict certain styles to be used and
• 03:04 export that list, you can also set defaults and export that list.
• 03:09 Why would you ever do that?
• 03:11 It depends on what industry you are in.
• 03:13 The legal industry is very accustomed to not getting fancy on their documents.
• 03:19 The court of law, they just want basic text.
• 03:21 So this is one of those instances where getting into the details of
• 03:25 managing styles, it would be worth spending some time there.
• 03:29 Okay, I'm just going to click OK on this.
• 03:32 Notice my Style 2 looks just fine.
• 03:35 Now let's go ahead and remove this.
• 03:37 We're going to remove or clear the style formatting from the two headings below.
• 03:42 When I select the line, my mini bar pops up, I can hit Styles and
• 03:46 right at the bottom, it says Clear Formatting.
• 03:49 I'll just clear the formatting right off that line.
• 03:51 Well, that was easy.
• 03:53 Well, there's another way to do this.
• 03:54 On the Styles panel on the right-hand side,
• 03:58 there is a button called an inspector, Style Inspector.
• 04:02 When I activate that button, I'm going to click into the next line.
• 04:05 Okay, when I activate this button,
• 04:07 notice I've got this big panel over here on the left-hand side,
• 04:10 it shows me the paragraph formatting with a little eraser on the right-hand side.
• 04:14 That's a pencil eraser, so I can erase certain parts of that style.
• 04:20 I'm going to put it right back because I want to show you way at the bottom,
• 04:24 instead of clicking all those erasers, just hit the Clear All button, and
• 04:27 that'll handle it as well.
• 04:29 So that's how you remove formatting from a line.
• 04:33 There's also a little known trick that you can select a line
• 04:37 that doesn't have any formatting.
• 04:39 Activate the format painter, which will copy the formatting and
• 04:44 paste that formatting.
• 04:46 That's kind of a cheat to do the same thing.
• 04:49 Okay, kind of erase formatting.
• 04:52 So here we did it.
• 04:53 We renamed them, we modified them, and we removed the styles from the text.

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