The Ribbon and Word Screen

Quick reference

• 00:05 Hello, this is the opening screen to Microsoft 365 Word.
• 00:10 When you first open the program, you're greeted with this screen and,
• 00:14 of course, our eyes go dead center right into the screen itself.
• 00:17 We always tend to ignore the outer banks of these programs, but let's go ahead and
• 00:22 review the internal part.
• 00:23 At the very top are a handful of templates and
• 00:26 you can always click more templates as well.
• 00:28 Down below are the recent files that have been opened on my particular window.
• 00:33 Some of them have a push pin, some of them don't.
• 00:36 It's a easy single click-on the name of the document to actually see a push pin
• 00:41 here, and you can actually push it and it'll be pinned to the list.
• 00:45 Notice, another icon says Share.
• 00:47 I can share this out to my OneDrive with my coworkers.
• 00:50 Well, where do I find all my pinned files?
• 00:53 Right here, the next button over says Pinned.
• 00:56 And these are all of the documents that I have pinned because I want them to stay at
• 00:59 the top of the list instead of floating off my list chronologically.
• 01:02 And then of course, I have a button that says, Shared with Me.
• 01:07 On the left-hand panel, we have another button, on the left that says New.
• 01:11 Now this is all of the templates, literally hundreds of them,
• 01:14 free to you to use, no Copyright Infringement at all.
• 01:17 It would be a good use of your time to browse around in there and
• 01:21 see if there's anything clever you can find.
• 01:24 And then, of course, the Open button allows me to search on this PC,
• 01:28 another place on the Internet or browse somewhere else in order to find
• 01:32 the same list that was just on the previous screen.
• 01:36 This has an added benefit of folders.
• 01:38 I can click that and see folders, and not just document names, but
• 01:42 locations I've been.
• 01:43 I'll click back here on the home button.
• 01:47 And I want to take you up to the top of the window where it says Microsoft Word,
• 01:51 identifies a program you're in.
• 01:53 On the right-hand side,
• 01:55 this shows me the username I'm using from my Microsoft account.
• 02:00 The diamond is a review of your benefits of your subscription.
• 02:03 This is for feedback, the question mark is for help, then we have a minimize,
• 02:09 resize and maximize, and then the Close button if you ever want to use that.
• 02:14 In this case I'm going to double click the Blank document button to go ahead and
• 02:19 just open that and go to my main screen.
• 02:21 Again, upon way up on top, we've got the Word symbol,
• 02:25 the autosave, mine is set to Off.
• 02:27 If I want everything to be saved out to my Microsoft account, my OneDrive account,
• 02:32 which keeps a very minute-by-minute version of this document,
• 02:36 I would have that on.
• 02:37 I generally work with mine off, but that's my preference.
• 02:40 Then a save button.
• 02:42 This drop-down arrow is our Quick Access toolbar,
• 02:44 we will have an entirely separate lesson just on that.
• 02:47 This is a second document I have had opened today that I have not named,
• 02:51 so it keeps in the number there.
• 02:52 Don't worry if yours says Document1, not a big deal.
• 02:57 Search box, I can click there and search for any word in this document, and
• 03:00 again the same set of buttons on the top right.
• 03:03 Let's go to the next level down.
• 03:05 We have File, Home, Insert, Draw, Design, these are called ribbons,
• 03:10 they are full of buttons.
• 03:11 There's a lot of work for
• 03:13 us to do because we're going to have lessons on all of these, woohoo.
• 03:16 On the View ribbon, please note that I have the check mark set on ruler so
• 03:20 that I can see the ruler above my document and to the left.
• 03:23 I'll go and turn it off so you can see the difference when I turn it on and
• 03:28 turn it off.
• 03:29 I choose to keep that on all the time.
• 03:32 On the right-hand side, we have a Comments.
• 03:34 This will open up comments that maybe a coworker has written,
• 03:37 maybe your instructor at college has written you a comment on your document.
• 03:41 You can add your own comments and then just turn that panel on or
• 03:45 off with that button right there.
• 03:47 This button is for editing a shared document.
• 03:51 And this is the share button, of course, to share it out.
• 03:55 If I can get your eyeballs down to the bottom, notice we have a zoom control,
• 04:00 we can zoom in, zoom out, or move the lever back and forth.
• 04:04 We have three buttons here.
• 04:05 One is for Web Layout,
• 04:06 which basically has no margin boundaries at all on the Internet,
• 04:10 no margin boundaries, so maybe you design something for the Internet.
• 04:14 The next one is Print Layout.
• 04:15 This is my personal preference.
• 04:17 I always work in this view, it shows me all my margins around my piece of paper.
• 04:22 Reading Mode will split it like a book,
• 04:24 because I have no text it makes no sense to use it right now.
• 04:27 So I'll go back to Print Layout.
• 04:29 Then of course the Focus button.
• 04:31 Focus will actually zero in on what you're reading, what you're working on.
• 04:36 Hitting Escape on my keyboard, takes me out of that.
• 04:40 I can go into Display Settings.
• 04:41 And on the left-hand side, I've got some other additional buttons that we will have
• 04:46 lessons on, why we want them, and why we want to use those.
• 04:49 All right, that's it for our Microsoft Word Screen Overview.
• 04:52 I'll see you in the next lesson shortly.

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