Locked lesson.
About this lesson
Set up the vital buttons you use most to make your work easier.
Quick reference
The Quick Access Toolbar (QAT)
Set up the vital buttons to make your work easier.
When to use
Customizing the QAT allows quick access to your most used commands.
Instructions
Customize the QAT (located above the FILE ribbon) using 3 different methods
Note: this is an optional, suggested exercise and not mandatory. Use your own personal preference as to which buttons are added to your QAT.
Method 1:
- Click the dropdown arrow on the right side of the QAT
- Add checkmarks to each item listed (see photos below)
Method 2:
- Right-click any button and choose “Add to Quick Access Toolbar”
Method 3:
- Click the drop-down again on the right side of the QAT and choose “More Commands”
- Change the "Popular Commands" box to "All Commands" as shown below:
- Scroll or type your way through the left-hand list,
Click "Add>>" so they each land on the right-hand list
- Rearrange the buttons by clicking the move-up and move-down arrows on the right side.
- The buttons you add should be your favorites. Here is a picture of the instructor’s favorites if you’d like to find and add some of these below:
A finished QAT bar:
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- 00:05 This lesson is about the QAT, the Quick Access Toolbar.
- 00:10 To find it, take a look at the title bar.
- 00:14 Right next to the name of the document is this little tiny down arrow.
- 00:18 When you click that down arrow, you'll see many, many options here.
- 00:22 So I'll go ahead and put a check mark on each one of these and
- 00:26 notice the list vanishes.
- 00:28 I have to open it again, put a check mark, open it again, put a check mark.
- 00:32 I get it, but
- 00:33 the only thing you have to know is you'll never have to do this again.
- 00:38 Once you set up your QAT, it is set.
- 00:41 So unless you want to go in and change things,
- 00:44 we just do this once and it's done.
- 00:47 All right, as I continue down the list,
- 00:50 I want you to take a look at what's happening.
- 00:53 Every time I add one of these, a new icon comes on the screen.
- 00:56 I'll stop right there.
- 00:58 They come on the screen,
- 00:59 they kind of look like a white chalk outline on a blue background.
- 01:02 And notice, these are the same, AutoSave and AutoSave.
- 01:05 Microsoft Word has decided that AutoSave and
- 01:08 the little Save button will forever stay on the very top-left.
- 01:11 So I don't necessarily need them on my QAT since they're already going to be
- 01:16 up there.
- 01:16 So go ahead and turn off the Automatically Save on the QAT list, and there we go.
- 01:22 Now, that's the first way to add buttons to the QAT, you hit the drop-down arrow,
- 01:27 you put check marks on the list.
- 01:29 Now, there's a second way, but before I show you the second way,
- 01:31 let's move that below the ribbon.
- 01:33 I don't like these chalk outlines up on top on my title bar,
- 01:37 because it makes it real crowded up there.
- 01:40 So here's the drop-down under the Show Below the Ribbon right down here at
- 01:43 the bottom.
- 01:44 Show Below the Ribbon, and notice a pop down below, and
- 01:48 there are nice little colors.
- 01:50 The second way to add buttons is to right-click any button on a ribbon and
- 01:55 Add to Quick Access Toolbar.
- 01:56 For instance, I want my font style to be added to my QAT.
- 02:02 So I'm going to right-click on the drop-down arrow of Ariel and
- 02:06 read the list.
- 02:07 Top option says, Add to Quick Access.
- 02:10 Now, I want to add my font size.
- 02:13 Right-click, Add to Quick Access.
- 02:15 And there are many other buttons as I'm teaching this course.
- 02:18 I'm going to have you add buttons as we come across them.
- 02:22 The third way to add buttons is to, again, hit the drop-down arrow on the QAT.
- 02:27 And notice that the very bottom, we have an option that says More Commands.
- 02:32 When I click More Commands,
- 02:34 welcome to the entire library of the Quick Access Toolbar.
- 02:39 The right-hand side is my existing QAT.
- 02:42 I can add buttons over here on this side simply by bookmarking the button.
- 02:48 And then coming over to the left and finding the new button I want to add,
- 02:52 say, the Save As.
- 02:54 So I bookmarked on the right so
- 02:56 whatever button I decide to push in will land right under that bookmark.
- 03:00 I can double-click this button, or I can click it once and hit Add, click.
- 03:05 If for any reason you want to rearrange these,
- 03:08 you can click the up arrow or the down arrow to rearrange them.
- 03:13 If you want to see all the commands that are possible to have,
- 03:17 hit the drop-down arrow on Popular Commands and choose All Commands.
- 03:21 There's about 500 different buttons to choose from.
- 03:25 Now, at this point, I'm going to go ahead and click OK so
- 03:28 you can see the end result of my QAT, and there we have it.
- 03:32 We're beginning to build this.
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