Locked lesson.
About this lesson
Learn how to capture a picture of your screen, modify it, and use it in a document.
Exercise files
Download this lesson’s related exercise files.
Screenshots and ScreenClips - Exercise.docx29.6 KB Screenshots and ScreenClips - Exercise Solution.docx
249.7 KB
Quick reference
Screenshots
Open a second Word document or a 2nd Microsoft program, for example, Excel, Outlook, or PowerPoint. Maybe even an internet session.
- Click Insert, Screenshot, and observe the available screens. Click one and it will insert a “clip” of that screen into your document.
- Click Insert, Screenshot, and click Screen Clipping.
- The Word window that you have open will minimize and show any second window on the screen. Observe how the screen looks faded, almost list a fog cover, and your mouse has changed to a black crossbar.
- Click and drag over a section of the ribbon and when you let go of the mouse button, that “clip” or “screenshot” will appear on your original document.
- The Word window that you have open will minimize and show any second window on the screen. Observe how the screen looks faded, almost list a fog cover, and your mouse has changed to a black crossbar.
This is a useful tool to take screenshots of error messages if you need to email an IT person about a problem on your computer. You would simply copy the error message screenshot and paste it into an email.
- Use the CROP tool on the Picture Tools ribbon to remove portions of the clip.
- 00:04 This lesson is about inserting screenshots and screen clips.
- 00:08 When I float my mouse on the Insert screenshot, it says quickly add a snapshot
- 00:12 of any window that's open on your desktop to your document.
- 00:16 So I could take a full screenshot of any other program that's open and
- 00:19 add that whole screenshot to the document.
- 00:22 When I float my mouse down below on screen clip, it's slightly different.
- 00:25 Take a quick snapshot of part of the screen.
- 00:28 So I could click and drag part of the screen and add that to your document.
- 00:32 We're going to start with the screenshot.
- 00:34 I'm going to scroll down into my exercise document, click into step number one,
- 00:38 where it tells me click insert screenshot of the second Word window.
- 00:42 See what if I want a screenshot of this Word window?
- 00:44 It wasn't on that panel of options.
- 00:47 Well, let's just open a second Word window.
- 00:49 We've done that in a previous lesson.
- 00:51 That was on View > New Window, and
- 00:53 you'll see my title bar change to a dash to click.
- 00:57 So I've got that second Word window open, I can still work in this screen.
- 01:01 Remember, it's a same document just two windows available.
- 01:05 Let's go back up to Insert > Screenshot,
- 01:08 there's that second full window of the same document.
- 01:11 I'm going to click that to add it to this document.
- 01:15 And there it is, and now I can reduce the size of that.
- 01:19 And now let's move on to our next step which is screen clips.
- 01:22 I'm going to press a page break right here,
- 01:25 Ctrl + Enter key to push number two to the second page.
- 01:30 Now we're going to insert a screen clipping.
- 01:32 So on the Insert, drop down arrow screenshot,
- 01:36 I'm going to click on screen clip,
- 01:38 you're about to see my entire screen go slightly gray, click.
- 01:44 All right, layered gray, notice my mouse cursor is a black crossbar.
- 01:48 So I can literally click and drag a section of this.
- 01:52 And when I let go, there's a screen clip of that section right there.
- 01:57 Now imagine having to send a screen clip of an error message to your IT department.
- 02:02 This is a great way to get the job done.
- 02:05 We're going to crop this, I want to show you some tricks about cropping.
- 02:08 I'm just going to copy paste this, so select that screenshot, Ctrl + C to copy.
- 02:14 Click under item three, Ctrl + V as in Victor to paste.
- 02:18 And now I want to crop this, I'm going to make this larger, click and
- 02:21 drag it larger.
- 02:22 And I want to just feature a little bit of this in here.
- 02:26 So notice a Picture Format ribbon that shows up on any of these pictures,
- 02:31 and on the right hand side there's a Crop button.
- 02:34 We do have a drop down, we can crop to a certain shape, aspect ratios,
- 02:39 crop to fill the whole thing or crop to fit a shape.
- 02:42 I'm just going to activate crop.
- 02:44 And when I do this, notice the black tools that show up around the frame.
- 02:49 Now I can click and drag and move these tools in, but you see what's happening?
- 02:54 It's not shrinking the picture inside of it.
- 02:57 It's shrinking the shape that we're going to fit it to.
- 03:01 Notice my mouse inside has become a four arrow, that's a north, south, east, west.
- 03:04 I'm going to move that picture around within the cropped area.
- 03:09 Now let's go back up here to this crop.
- 03:11 It's a crop to shape, I'll choose a hexagon.
- 03:16 Now notice my crop tools left the shape, so I'm going to activate crop again,
- 03:22 and now I can move this around within the hexagon.
- 03:27 So that is how you operate the crop tools in the cropping feature.
- 03:31 So again, we did a lot here, okay, I don't want to make it too hard.
- 03:34 We did the Insert > Screenshot, of any open window.
- 03:40 We did the Insert, screen clip,
- 03:42 and just took a little screen clip of a certain part.
- 03:45 And then we used the crop feature to crop it down,
- 03:49 move it around within the shape, and even change the shape.
Lesson notes are only available for subscribers.