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About this lesson

Learn how to capture a picture of your screen, modify it, and use it in a document.

Quick reference

Screenshots

             

 

Open a second Word document or a 2nd Microsoft program, for example, Excel, Outlook, or PowerPoint. Maybe even an internet session.

  1. Click Insert, Screenshot, and observe the available screens. Click one and it will insert a “clip” of that screen into your document.

 

  1. Click Insert, Screenshot, and click Screen Clipping. 
    1. The Word window that you have open will minimize and show any second window on the screen. Observe how the screen looks faded, almost list a fog cover, and your mouse has changed to a black crossbar.
    2. Click and drag over a section of the ribbon and when you let go of the mouse button, that “clip” or “screenshot” will appear on your original document.

 

 

This is a useful tool to take screenshots of error messages if you need to email an IT person about a problem on your computer.  You would simply copy the error message screenshot and paste it into an email.

  1. Use the CROP tool on the Picture Tools ribbon to remove portions of the clip.

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  • 00:04 This lesson is about inserting screenshots and screen clips.
  • 00:08 When I float my mouse on the Insert screenshot, it says quickly add a snapshot
  • 00:12 of any window that's open on your desktop to your document.
  • 00:16 So I could take a full screenshot of any other program that's open and
  • 00:19 add that whole screenshot to the document.
  • 00:22 When I float my mouse down below on screen clip, it's slightly different.
  • 00:25 Take a quick snapshot of part of the screen.
  • 00:28 So I could click and drag part of the screen and add that to your document.
  • 00:32 We're going to start with the screenshot.
  • 00:34 I'm going to scroll down into my exercise document, click into step number one,
  • 00:38 where it tells me click insert screenshot of the second Word window.
  • 00:42 See what if I want a screenshot of this Word window?
  • 00:44 It wasn't on that panel of options.
  • 00:47 Well, let's just open a second Word window.
  • 00:49 We've done that in a previous lesson.
  • 00:51 That was on View > New Window, and
  • 00:53 you'll see my title bar change to a dash to click.
  • 00:57 So I've got that second Word window open, I can still work in this screen.
  • 01:01 Remember, it's a same document just two windows available.
  • 01:05 Let's go back up to Insert > Screenshot,
  • 01:08 there's that second full window of the same document.
  • 01:11 I'm going to click that to add it to this document.
  • 01:15 And there it is, and now I can reduce the size of that.
  • 01:19 And now let's move on to our next step which is screen clips.
  • 01:22 I'm going to press a page break right here,
  • 01:25 Ctrl + Enter key to push number two to the second page.
  • 01:30 Now we're going to insert a screen clipping.
  • 01:32 So on the Insert, drop down arrow screenshot,
  • 01:36 I'm going to click on screen clip,
  • 01:38 you're about to see my entire screen go slightly gray, click.
  • 01:44 All right, layered gray, notice my mouse cursor is a black crossbar.
  • 01:48 So I can literally click and drag a section of this.
  • 01:52 And when I let go, there's a screen clip of that section right there.
  • 01:57 Now imagine having to send a screen clip of an error message to your IT department.
  • 02:02 This is a great way to get the job done.
  • 02:05 We're going to crop this, I want to show you some tricks about cropping.
  • 02:08 I'm just going to copy paste this, so select that screenshot, Ctrl + C to copy.
  • 02:14 Click under item three, Ctrl + V as in Victor to paste.
  • 02:18 And now I want to crop this, I'm going to make this larger, click and
  • 02:21 drag it larger.
  • 02:22 And I want to just feature a little bit of this in here.
  • 02:26 So notice a Picture Format ribbon that shows up on any of these pictures,
  • 02:31 and on the right hand side there's a Crop button.
  • 02:34 We do have a drop down, we can crop to a certain shape, aspect ratios,
  • 02:39 crop to fill the whole thing or crop to fit a shape.
  • 02:42 I'm just going to activate crop.
  • 02:44 And when I do this, notice the black tools that show up around the frame.
  • 02:49 Now I can click and drag and move these tools in, but you see what's happening?
  • 02:54 It's not shrinking the picture inside of it.
  • 02:57 It's shrinking the shape that we're going to fit it to.
  • 03:01 Notice my mouse inside has become a four arrow, that's a north, south, east, west.
  • 03:04 I'm going to move that picture around within the cropped area.
  • 03:09 Now let's go back up here to this crop.
  • 03:11 It's a crop to shape, I'll choose a hexagon.
  • 03:16 Now notice my crop tools left the shape, so I'm going to activate crop again,
  • 03:22 and now I can move this around within the hexagon.
  • 03:27 So that is how you operate the crop tools in the cropping feature.
  • 03:31 So again, we did a lot here, okay, I don't want to make it too hard.
  • 03:34 We did the Insert > Screenshot, of any open window.
  • 03:40 We did the Insert, screen clip,
  • 03:42 and just took a little screen clip of a certain part.
  • 03:45 And then we used the crop feature to crop it down,
  • 03:49 move it around within the shape, and even change the shape.

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