Locked lesson.
About this lesson
Learn how and why to use the different available document views.
Quick reference
Document Views
How you view a document speeds up your edit and review time.
When to use
Document views are available depending on the type of project you are working on.
- Read Mode - designed for reading instead of writing
- Print Layout - see what your document will look like when printed
- Web Layout - what your document will look like on a web page
- Outline - see your document in outline form, useful for defining headings
- Draft - focus on the text of your document, helpful for proofreading
On the bottom of screen, right-hand side, you can access shortcuts to Read Mode, Print Layout, and Web Layout:
Instructions
Outline View has its own ribbon:
- 00:04 Let's go to the View ribbon and
- 00:06 let's talk about the various document views that are available.
- 00:10 In order to effectively do this lesson, I need the navigation pane on, so
- 00:15 I'm going to put a checkmark right here under View, Navigation Pane.
- 00:19 As you can see at a glance,
- 00:21 I have the three thumbnails of the three pages in this document.
- 00:24 And we're going to go straight over here on the top left of the View ribbon to
- 00:28 Reading Mode.
- 00:29 Now the Reading Mode will lay out this document in kind of a book form.
- 00:33 As I scroll down, it looks like I'm scrolling to the right, to the right,
- 00:37 to the right.
- 00:39 As I scroll up, it looks like it's scrolling to the left, to the left,
- 00:42 to the left.
- 00:42 And you can see on the Navigation Pane what's happening.
- 00:45 I could also click these arrows.
- 00:47 So reading mode is designed to make it appear more like a book format.
- 00:51 All right, I'm going to click on the very bottom where we have these three little
- 00:56 buttons, Reading Mode, Print Layout, and Web Layout.
- 00:59 See, Microsoft only puts buttons on the user interface if they're important and
- 01:04 used a lot.
- 01:05 So, that's the quickest way for me to get back to Print Layout, click.
- 01:09 By default, we're always in Print Layout, which means we're going to scroll up or
- 01:13 down, in order to read vertically.
- 01:16 Let's jump straight over to Web Layout, the third one on the list.
- 01:19 Web Layout has no restrictions or boundaries on margins.
- 01:23 You can literally type for a mile.
- 01:25 So, if you are designing a document to be put on a web page,
- 01:29 you have to hit your enter key to create paragraphs.
- 01:32 This is literally what it will look like.
- 01:35 Now, of course, on my Navigation Pane, it still shows the page breaks.
- 01:39 If I push this to the web, it wouldn't be there.
- 01:42 The next one is the Outline mode.
- 01:43 This is actually really cool.
- 01:45 With the Outline mode, you're going to get a brand new toolbar up here,
- 01:49 even a ribbon called Outlining.
- 01:51 Let's take a look at what happened.
- 01:53 On the screen itself,
- 01:54 all of the pictures and screen snips I had on here have vanished,
- 01:57 but they still have a place because they have little minus signs on them.
- 02:01 I also a plus sign, which means when I click the plus,
- 02:04 I can actually move this around, you can see the guideline going with me.
- 02:08 So I can take this list of views and pull it to the very top and
- 02:11 you can see how it rearranged on the Navigation Pane on the left.
- 02:15 There's another feature as well, I can promote and demote items.
- 02:18 So, notice I have Level 1, I can hit the drop down and
- 02:23 push that to Level 2 or push it to Level 3.
- 02:27 Or maybe I just want that heading right here,
- 02:30 just that heading to promote to Level 2 or to Level 1.
- 02:34 It's really fantastic.
- 02:36 You can go ahead and explore these buttons and notice that in this view,
- 02:40 because we have its own ribbon, we have a Close Outline View which takes us
- 02:44 immediately back to the Print Layout View.
- 02:47 All right, clicking on View again our last one is Draft mode,
- 02:50 which basically allows you to look at just the text of your document without being
- 02:55 encumbered by all of the pictures that are in there.
- 02:57 Fantastic if you're doing a scientific paper and
- 03:00 it's loaded with maps and charts and graphs.
- 03:03 Put it into Draft mode, focus on the text.
- 03:05 When you're done, put it back into Print Layout mode and
- 03:08 all the pictures and text will show up where they're supposed to.
- 03:11 All right, the best thing you can do is click on View and
- 03:15 click around these View options and see which one works for you.
- 03:18 I'm usually always on the Print Layout.
- 03:20 And just as a note, Microsoft down on the bottom right has Reading Mode,
- 03:25 Print Layout, and Web Layout as the most common ones.
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