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Quick reference
Inserting Pictures and Clip Art
Learn how to control picture size and placement within your document.
When to use
When you want to add design elements to your document but don't want to take your own pictures or draw them on your own, Word provides many options for adding pictures and other visuals.
Instructions
On the Insert Ribbon, look at the Illustrations group. This contains many options for adding visual elements:
- Pictures
- Shapes
- Icons
- and more!
If you want to add basic icons to represent data like phone numbers or email addresses, click on the Icons button. This will open a new "Stock Images" window where you can browse through categories or search with your own term to find the image you'd like to add.
To add other elements like Clipart, click on the pull-down below the Pictures button. You'll have the option to add a Picture from this device, stock images, or online pictures. Choosing Online pictures gives you another place to find royalty-free images you can use anywhere you like.
Hints & tips
- Icons can be resized and recolored using options within the Graphics Format ribbon. Click on the icon to access this ribbon and all the available options.
- 00:04 In this lesson, we'll talk about clipart and icons and
- 00:07 how we can use them to dress up a document.
- 00:09 First, let's start with icons.
- 00:11 I want to replace the word phone with a little tiny telephone, and
- 00:15 maybe the word email with a little tiny email.
- 00:18 The important thing first is to just go ahead and
- 00:20 put your insertion point where you want the picture to land.
- 00:23 Come up to the Insert ribbon,
- 00:25 and in the Illustrations group, we have one that says Icons.
- 00:29 When I click on Icons and entire library opens up,
- 00:33 we have our Icon sets, we have Cutout People.
- 00:37 These literally have transparent backgrounds, so you could click any one of
- 00:40 them and they would show up just the person, no background.
- 00:43 We have Stickers, Illustrations, and of course Cartoon People.
- 00:47 Why not have some Cartoon People?
- 00:49 I'm just going to go with Icons.
- 00:52 I'm going to go ahead instead of searching through all the categories,
- 00:55 I'm just going to type the word phone and see what shows up.
- 00:58 And I'm going to select this little telephone right here, and
- 01:02 then click Insert.
- 01:03 And it drops on my screen.
- 01:04 I do have a Graphics Format ribbon, I can resize it or
- 01:07 do any of these coloring options with it.
- 01:10 So I'll go ahead and
- 01:11 change my Graphics Fill to a blue and I will resize that smaller.
- 01:15 Let's go ahead and do the email.
- 01:17 Same process, Insert ribbon, Icons, type email.
- 01:24 Choose which one you want, Insert,
- 01:28 recolor that with the Graphics Fill and resize it.
- 01:33 That's simple.
- 01:34 Of course, I'm probably going to remove the actual word email there,
- 01:39 and remove the word phone.
- 01:41 There we have it.
- 01:42 Well, let's go a step further.
- 01:44 And this time let's put a clip art on our document.
- 01:48 Not a photograph, but a clip art.
- 01:51 Well, those are found in the same place.
- 01:53 Instead of Insert Icons though, we go to Pictures, on Pictures,
- 01:58 we'll go to Online Pictures.
- 02:00 We'll type a category and then click the filter button to choose clip art.
- 02:05 So we don't have to type a category since it's already broken up into categories,
- 02:10 but take a look here on the animals, there's a little dot, dot, dot.
- 02:14 And this tells us that these are public domain.
- 02:18 When I click on the view all, they come up with a checkmark on Creative Commons only.
- 02:24 That means they're free for you to use, no copyright infringement.
- 02:29 My only thing is I only want to see clip arts,
- 02:31 I don't want to see the actual photographs.
- 02:34 So I'll go ahead and click on this filter and I'll choose clip art.
- 02:39 And here they are.
- 02:41 But I haven't designated dogs, so I'm going to type the word dog.
- 02:45 And there we go, I have dog clip art, and I can go ahead and
- 02:48 choose whichever one I want.
- 02:54 Notice when you do find one you want to use, there's another dot,
- 02:58 dot, dot, and it's saying Clipart Puppy Long Ears, tells you the name of it.
- 03:02 Tells you the original location of it.
- 03:04 I'm just going to select it and hit Insert, and then resize this.
- 03:10 Now clicking and dragging to resize this is going to take a bit, but
- 03:14 on your Picture Format ribbon up on top, on the right hand side I'm
- 03:18 just going to tell this that I want a height of two inches.
- 03:21 And that's a quick way to resize a clip art.
- 03:24 Okay, well, this is just a nice little gentle way of making your documents
- 03:29 a little more fancy without cluttering them up too much.
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