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About this lesson

Learn to place footnotes and endnotes which link to the document text.

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Footnotes - Exercise.docx
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Quick reference

Footnotes

Footnotes and Endnotes provide clarity and resource information to a document.

When to use

A footnote is an additional piece of information that is noted at the bottom of a page or document. It is literally a 'note' about the text and is always printed on the same sheet as the referenced text.

An endnote, rather, is a note placed at the “end” of the entire document or text. 

These references would be used in any type of document that would require citing sources of information to substantiate the credibility of your text.

Instructions

  1. Place your insertion point at the end of the text where you want the number reference to appear.
  2. For a Footnote, press Alt + Ctrl + F
    for an Endnote, press Alt + Ctrl + D
  3. You can also find the tools on the References ribbon in the Footnotes groups.

  1. As more footnotes and endnotes are created, the numerical order is updated automatically.
  2. As pages adjust, the footnotes will remain linked to their referenced text and adjust to their new pages automatically.
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  • 00:04 This lesson is about footnotes and endnotes.
  • 00:06 I'm starting with a single page view of this one page document.
  • 00:11 So the end of this document is right here where the text ends on
  • 00:15 the final page of the document.
  • 00:17 But the end of the page, the bottom of the page, is right down here.
  • 00:21 Now let me scroll in to tell you what I'm talking about.
  • 00:24 You see a footnote will land at the bottom of the page, an endnote
  • 00:28 at the end of the document, and it will look confusing on a short document.
  • 00:33 Now, where are footnotes and endnotes?
  • 00:35 In the first place, they're on the references ribbon.
  • 00:37 There's a footnote's group.
  • 00:39 We can insert a footnote.
  • 00:40 When I flip my mouse it says Alt + Ctrl + F, and
  • 00:44 then we can insert endnote, that tooltip is Alt + Ctrl +D.
  • 00:48 We can look for the next footnote, previous, or next endnote and previous.
  • 00:53 And then we do have a dialog box operator with even more options.
  • 00:57 I'll hit Cancel for now.
  • 00:59 In this lesson, all my blue words will be footnote references and
  • 01:03 the green words will be an endnote reference.
  • 01:05 So I'm going to click behind this first word, source.
  • 01:08 This is where I want my first annotation of footnote to land.
  • 01:13 So I clicked on source, and I'm going to go and press Alt + Ctrl + F.
  • 01:19 Immediately, my page switches to the very bottom.
  • 01:22 I've got a number 1, and I'll just paste the text there.
  • 01:25 It brings the formatting with it.
  • 01:28 Let's scroll up and take a look at that word.
  • 01:30 Source has a number 1 beside it.
  • 01:32 When I float my mouse, a tiny little note comes up and says,
  • 01:35 source of the information, whatever I wrote on that footnote reference.
  • 01:39 Okay, let's do the next one.
  • 01:41 I'll go ahead and copy the text ahead of time,
  • 01:44 click at the end of the line, Alt + Ctrl + F.
  • 01:47 Number 2 shows up at the bottom.
  • 01:49 Go ahead and paste the text,
  • 01:51 scroll up and you can see the Reference Number 2 right here beside it.
  • 01:55 I have a third one, document.
  • 01:58 Okay, I'll grab some text there.
  • 02:02 I'll put my footnote reference at the end of that entire paragraph this time.
  • 02:06 Alt + Ctrl + F, and paste.
  • 02:08 Now notice what's happening down here.
  • 02:10 The footnotes do not go into the footer.
  • 02:13 They go at the bottom of the page so they're stacking up.
  • 02:15 I have about a one inch room stacked up.
  • 02:18 You see, it's shortening the length of my actual document.
  • 02:22 So if you have a stack of ten footnotes, this is going to be a problem.
  • 02:26 Let's open up the footnotes section dialog box operator because in here we
  • 02:31 can take a look at our footnote options to land at the bottom of the page or
  • 02:36 below the immediate text.
  • 02:37 I want them at the bottom of the page.
  • 02:39 But I can also tell it to separate in the columns to shorten how much room it's
  • 02:44 taking from my document page.
  • 02:46 I'll tell it two columns and click Apply.
  • 02:49 And there you can see what just happened.
  • 02:52 One, two, and three, but they're spread out in columns.
  • 02:55 All right, let's go ahead and do the endnote.
  • 02:57 Place an endnote at the end of this paragraph.
  • 03:00 So I want the reference to be at the end of the paragraph.
  • 03:02 I'm going to go ahead and
  • 03:04 copy the text that I want in the endnote, and Alt + Ctrl + D.
  • 03:09 Notice, the endnote lands at the bottom of the document.
  • 03:12 It's only a one page document, so don't be confused about that.
  • 03:16 That is the end of my document.
  • 03:17 Notice the lettering is different as well.
  • 03:19 Instead of a one, two, or three, I have a little letter i,
  • 03:22 it's the outline format of the Roman numeral i.
  • 03:25 I'll go ahead and put in the text I want to show up.
  • 03:28 And there we go, my endnote is done.
  • 03:31 Let's take a look at this entire page again.
  • 03:34 My endnote is at the end of the document.
  • 03:36 My footnotes are at the bottom of the page.
  • 03:39 If I want any further options, I can always go up into the references section,
  • 03:44 the dialogue box operator, to check out whatever options may be in there.
  • 03:49 But mostly, the clarity that footnotes and endnotes provide are vital to
  • 03:54 a long document if you need to source your information.
  • 03:57 If you need to provide further details outside of the written text,
  • 04:02 that's why we use footnotes and endnotes.

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