Selection Tool and Format Pane

Quick reference

• 00:04 In this document, we're going to review the selection tool and
• 00:07 the picture format panes.
• 00:08 And I use them hand in hand, I use them side by side all the time,
• 00:12 because when you are working with objects in a document,
• 00:14 it can get a little touchy sometimes moving around those and layering those.
• 00:19 So let me show you where we're going to start.
• 00:20 On the Home ribbon, on the far right hand side is a magnifying glass,
• 00:26 the Editing group.
• 00:27 When you activate that, notice there's a button underneath called Select.
• 00:31 The select text or objects in your document,
• 00:34 when you hit that drop down arrow we have four options.
• 00:38 The first one is Select All.
• 00:40 Notice a tooltip says Ctrl + A, that is how I learned it.
• 00:44 I'll go ahead and click Select All.
• 00:46 And I've selected the entire document, all the text, all the pictures.
• 00:50 Okay, clicking off of that, moving on to the next one.
• 00:53 Back to the Editing group, the Select button and Select Objects.
• 00:58 Now watch this one.
• 01:00 Select Objects will only allow you to click on a picture, you will not be able,
• 01:04 try as you might click on text and edit text, it will not happen.
• 01:08 Now this is wonderful because sometimes text is layered
• 01:12 over the top of pictures and we can't click on the picture.
• 01:17 So this only allows you to select a picture or an object.
• 01:20 Problem is you got to go back there and turn that thing off.
• 01:23 So notice the Select Objects has a square on it, turn it off.
• 01:28 And now you can go in and select text again.
• 01:32 Okay, the next one, on the editing, Select > Select Text with Similar Formatting.
• 01:38 Now I'm going to click on this heading,
• 01:41 go up to Editing > Select, text with similar formatting.
• 01:46 Now it's selecting all the similar headings and
• 01:49 I can change them all at once.
• 01:51 I can change the font, color, all at once.
• 01:54 And this could be through a very long document.
• 01:57 So that's kind of a nice feature.
• 01:59 Okay, I'm going to show you the one I really love, I use all the time.
• 02:02 I even have this one selection pane added to my quick access tool bar.
• 02:06 It is my highest recommendation that right now you just
• 02:10 do a right click on the selection pane so it lands on your QAT.
• 02:14 I'm going to do that.
• 02:15 Right click, Add to Quick Access Toolbar and watch on my QAT up above, there it is.
• 02:22 I use this all the time and I love it.
• 02:24 Now the reason I use it is because it shows me all of the objects on my screen,
• 02:31 all of the pictures on my screen.
• 02:33 I can double click picture six and rename it.
• 02:37 So it's no mystery what this is.
• 02:40 Let's see, I can double click triangle seven and just call it yellow triangle.
• 02:46 Notice on the right hand side, these are little islands.
• 02:50 I can click it to hide the triangle.
• 02:53 Hide the oval, hide the rectangle, or unhide them.
• 02:57 Notice though that my pictures don't have the hide option.
• 03:01 It all depends on how they are formatted.
• 03:04 If they are formatted in line with text, you are not able to hide them.
• 03:08 If I use the through format,
• 03:11 suddenly the koala got a little eyelid and I can hide it.
• 03:15 So if you're working on pictures and you don't see a little eyelid to hide them,
• 03:20 it's the Format button next to it that controls that.
• 03:23 Okay, before we do more formatting, let's rearrange these objects.
• 03:27 They're layered differently, I want that yellow one in the background.
• 03:30 So I could do a right click, Send to back or Bring to front,
• 03:35 or I can just come over here and I can move it down, down, down, up, up, up.
• 03:41 I could also click and drag them around to rearrange them, okay?
• 03:46 Your personal preference on how you do this, but I love the selection pane so
• 03:50 much, I have the button on my QA team, I usually leave it open.
• 03:53 But right now let's go ahead and move on to the formatting pane,
• 03:56 the picture format pane.
• 03:58 I'm going to right click on this little koala picture, and
• 04:01 at the very bottom get Format Picture.
• 04:03 You're about to see a new panel on the right hand side of my screen, click.
• 04:08 There it is.
• 04:09 Well, where's my selection panel?
• 04:11 Notice over here, any new panel that comes on takes precedence, but your old one
• 04:16 is just collapsed and is sitting on a list over on the right hand side.
• 04:20 But what you need to know about formatting pictures is when you've clicked on
• 04:24 any picture, you can right click, format picture, you get a brand new pane, and
• 04:29 you can now click through and change anything you want of that picture.
• 04:33 Now, I could spend another hour doing all of this, but I just need you to be bold.
• 04:39 Open this up and apply some formats just to see all the wonderful
• 04:45 things that you can do with the formatting picture pane on the side of your screen.
• 04:53 Okay, when you're all done with these, just close these panes,
• 04:58 and they'll go away and clean up your screen.

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