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About this lesson
Learn to use this tool when working with graphics and styles.
Exercise files
Download this lesson’s related exercise files.
Selection Tool and Format Pane - Exercise.docx2.4 MB Selection Tool and Format Pane - Exercise Solution.docx
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Quick reference
Selection Tool and Format Pane
The Selection Tool gives you control over objects and pictures, and the Format Pane gives you many more options for working with pictures.
When to use
Open the Selection pane in order to control objects by hiding, showing, or layering.
Instructions
Select All Text with Similar Formatting
- Click into any text in the document
- Choose “Select” in the Editing group (shown above)
- Click “Select Text with similar Formatting”
- No matter how long the document is, it will select only the matching formats and allow you to change formatting all at the same time.
- At the bottom of the pane, click the “Distinguish Style Source” so that you can match the format to the corresponding style in the Styles Gallery.
Activate the Selection Pane
- Hide/Unhide objects (shapes) by clicking the hide button to the right of the shape name.
Note: A picture is not an object, it is a picture and therefore cannot be hidden.
- Change the name of the shape by clicking it in the list and retyping a name.
- Ctrl + click to select multiple shapes in order to move them around simultaneously.
View the Format Picture Pane
- Right-click a picture and choose "Format Picture..."
- Float your mouse on the top options and read the tooltips
- Explore the options on the lists and become familiar with picture formatting tools.
- 00:04 In this document, we're going to review the selection tool and
- 00:07 the picture format panes.
- 00:08 And I use them hand in hand, I use them side by side all the time,
- 00:12 because when you are working with objects in a document,
- 00:14 it can get a little touchy sometimes moving around those and layering those.
- 00:19 So let me show you where we're going to start.
- 00:20 On the Home ribbon, on the far right hand side is a magnifying glass,
- 00:26 the Editing group.
- 00:27 When you activate that, notice there's a button underneath called Select.
- 00:31 The select text or objects in your document,
- 00:34 when you hit that drop down arrow we have four options.
- 00:38 The first one is Select All.
- 00:40 Notice a tooltip says Ctrl + A, that is how I learned it.
- 00:44 I'll go ahead and click Select All.
- 00:46 And I've selected the entire document, all the text, all the pictures.
- 00:50 Okay, clicking off of that, moving on to the next one.
- 00:53 Back to the Editing group, the Select button and Select Objects.
- 00:58 Now watch this one.
- 01:00 Select Objects will only allow you to click on a picture, you will not be able,
- 01:04 try as you might click on text and edit text, it will not happen.
- 01:08 Now this is wonderful because sometimes text is layered
- 01:12 over the top of pictures and we can't click on the picture.
- 01:17 So this only allows you to select a picture or an object.
- 01:20 Problem is you got to go back there and turn that thing off.
- 01:23 So notice the Select Objects has a square on it, turn it off.
- 01:28 And now you can go in and select text again.
- 01:32 Okay, the next one, on the editing, Select > Select Text with Similar Formatting.
- 01:38 Now I'm going to click on this heading,
- 01:41 go up to Editing > Select, text with similar formatting.
- 01:46 Now it's selecting all the similar headings and
- 01:49 I can change them all at once.
- 01:51 I can change the font, color, all at once.
- 01:54 And this could be through a very long document.
- 01:57 So that's kind of a nice feature.
- 01:59 Okay, I'm going to show you the one I really love, I use all the time.
- 02:02 I even have this one selection pane added to my quick access tool bar.
- 02:06 It is my highest recommendation that right now you just
- 02:10 do a right click on the selection pane so it lands on your QAT.
- 02:14 I'm going to do that.
- 02:15 Right click, Add to Quick Access Toolbar and watch on my QAT up above, there it is.
- 02:22 I use this all the time and I love it.
- 02:24 Now the reason I use it is because it shows me all of the objects on my screen,
- 02:31 all of the pictures on my screen.
- 02:33 I can double click picture six and rename it.
- 02:37 So it's no mystery what this is.
- 02:40 Let's see, I can double click triangle seven and just call it yellow triangle.
- 02:46 Notice on the right hand side, these are little islands.
- 02:50 I can click it to hide the triangle.
- 02:53 Hide the oval, hide the rectangle, or unhide them.
- 02:57 Notice though that my pictures don't have the hide option.
- 03:01 It all depends on how they are formatted.
- 03:04 If they are formatted in line with text, you are not able to hide them.
- 03:08 If I use the through format,
- 03:11 suddenly the koala got a little eyelid and I can hide it.
- 03:15 So if you're working on pictures and you don't see a little eyelid to hide them,
- 03:20 it's the Format button next to it that controls that.
- 03:23 Okay, before we do more formatting, let's rearrange these objects.
- 03:27 They're layered differently, I want that yellow one in the background.
- 03:30 So I could do a right click, Send to back or Bring to front,
- 03:35 or I can just come over here and I can move it down, down, down, up, up, up.
- 03:41 I could also click and drag them around to rearrange them, okay?
- 03:46 Your personal preference on how you do this, but I love the selection pane so
- 03:50 much, I have the button on my QA team, I usually leave it open.
- 03:53 But right now let's go ahead and move on to the formatting pane,
- 03:56 the picture format pane.
- 03:58 I'm going to right click on this little koala picture, and
- 04:01 at the very bottom get Format Picture.
- 04:03 You're about to see a new panel on the right hand side of my screen, click.
- 04:08 There it is.
- 04:09 Well, where's my selection panel?
- 04:11 Notice over here, any new panel that comes on takes precedence, but your old one
- 04:16 is just collapsed and is sitting on a list over on the right hand side.
- 04:20 But what you need to know about formatting pictures is when you've clicked on
- 04:24 any picture, you can right click, format picture, you get a brand new pane, and
- 04:29 you can now click through and change anything you want of that picture.
- 04:33 Now, I could spend another hour doing all of this, but I just need you to be bold.
- 04:39 Open this up and apply some formats just to see all the wonderful
- 04:45 things that you can do with the formatting picture pane on the side of your screen.
- 04:53 Okay, when you're all done with these, just close these panes,
- 04:58 and they'll go away and clean up your screen.
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