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About this lesson
The Closing process shuts down a project; either because it has completed or because it has been aborted. There is one closing process.
Exercise files
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Closing Process Group.docx62.4 KB Closing Process Group - Solution.docx
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Quick reference
Closing Process Group
The Closing processes shut down a project or phase of a project; either because it has completed or because it has been aborted. There is one closing process.
When to use
When a project has completed all the deliverables for the project or phase, the project or phase should be closed. In some cases a project is terminated prematurely. When that occurs, this process should be used to close out all project activities.
Instructions
Closing Process Group
“Those process(es) performed to formally complete or close a project, phase, or contract.” PMBOK® Guide
Although there is only one process in this group, it applies across all project management knowledge areas. Normally by the time the work of this process is conducted the project deliverables are complete. Much of this effort is administratively focused. Archives are created or closed out and updates are made to organizational process assets so as to be prepared for the next project.
There is one processes in the Closing process group: Close Project or Phase.
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Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Sixth Edition, Project Management Institute, Inc., 2017 part 2, Figure 2-1, Page 562 and Glossary definition Page 701. |
Close Project or Phase (4.7)
“The process of finalizing all activities for the project, phase, or contract.” PMBOK® Guide
Closing Process Group Integration Mgmt Knowledge Area
This process is a very important process that is often given very little attention. Fully closing the project or phase can ensure satisfied stakeholders and prepare the organization for successful future projects. This process ensures that all deliverables are delivered and that the stakeholders and customers for those deliverables are satisfied. This process updates and closes the archives for the project so that future projects can leverage the experience of this project.
When this process is used to close a project or phase prematurely, it is vital that all project records and documents are captured and archived correctly. When this situation is occurring, there is often confusion and frustration on the part of team members and stakeholders that must be managed.
Inputs:
- Project Management Plan
- Accepted Deliverables
- Project Charter
- Business Case
- Benefits Management Plan
- Agreements
- Procurement Documentation
- Proejct Documents
- Organizational Process Assets
Tools and Techniques:
- Expert Judgement
- Data Analysis
- Meetings
Outputs:
- Final Product, Service, or Results Transition
- Final Report
- Project Documents Updates
- Organizational Process Assets Updates
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Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Sixth Edition, Project Management Institute, Inc., 2017, Figure 4-15, Page 122 and Glossary definition Page 701. PMBOK is a registered mark of the Project Management Institute, Inc. |
- 00:04 Hi, I'm Ray Sheen, and I'd now like to talk about the project management
- 00:09 processes during the project closing process group.
- 00:14 >> The project management body of knowledge, the PMBOK Guide,
- 00:17 defines the closing process group as those processes performed to formally complete
- 00:22 or close a project, phase, or contract.
- 00:26 This is the work required to close a project or phase.
- 00:29 It shuts down project activities, and
- 00:31 if there is any open item, it transfers that activity to a new project or phase.
- 00:36 This is not just the last phase of the project, but
- 00:39 this time all deliverables should be completed.
- 00:43 The goal of this process are to verify that all the work have been completed, so
- 00:46 that the project can be closed both practically and administratively.
- 00:51 This is then the formal close out of the project.
- 00:55 There is only one process in this process group, Close Project or Phase.
- 01:00 A graph depicting the process group is really pretty simple.
- 01:04 It's only the Close Project or Phase process.
- 01:07 So let's look at this process.
- 01:09 The project management body of knowledge, the PMBOK guide, defines this as
- 01:13 the process of finalizing all activities for the project, phase or contract.
- 01:19 There are quite a few inputs to this process.
- 01:21 The project management charter and the project management plan
- 01:24 tell the process what they should be expecting to see.
- 01:26 And accepted deliverables from the validated scope process
- 01:30 tells this process what has been done.
- 01:33 There some additional inputs from the beginning of the process,
- 01:36 the business case and benefits management plan.
- 01:38 And there are some additional outputs from the procurement process knowledge area,
- 01:42 the procurement documents and agreements.
- 01:44 Finally, we have Project Documents and Organizational Process Assets.
- 01:50 The output is the primary product,
- 01:51 service or result that's being delivered to the customer or sponsor of the project.
- 01:56 There may also be a final report generated and
- 01:59 incorporated into the Organizational Process Assets.
- 02:02 Plus, there are updates to the project documents and
- 02:05 organizational process assets.
- 02:08 The Tools & Techniques are Expert Judgment, Data Analysis, and Meetings.
- 02:14 Keep in mind, though, although this process is simple and straightforward,
- 02:19 the PMP exam devotes 7% of the questions to closing.
- 02:23 That means that 14 questions are gonna be coming from this topic.
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