Sharing via Apps

Sharing via Apps

This mechanism is the ideal method for sharing

Instructions

To create an App:

• Go to a Named Workspace and click Create App
• Define the name, description and other app properties you wish
• Add content to the app – note that this is content that MAY be viewable to your audience(s)
• Hide any included content you do not wish the audience to see
• Assign users to the audience via email addresses or security groups
• Toggle the advanced options to prevent re-sharing or using Q&A and other “build” features
• Define additional audiences as required and customize their view/rights appropriately
• Click Publish App

Updating an App:

• Go to the Named Workspace and click Update App
• Make adjustments to the content and audiences as required
• Click Update App to save the changes

Installing an App (for the end user):

• Users will see all of their installed apps by going to powerbi.com and clicking Apps
• Apps configured with “Install for all users” will automatically show up in this list
• To search for an app go to Apps > Get Apps. Search for the App and click “Get it now” to install it

Hints & tips

• It is recommended to share via Security Groups where possible rather than individual users.  (In this way, rights are controlled by IT as people move between departments, get promoted or leave.)
• Only install your app for all users if it is appropriate to do so
• You can have as many audiences as you need for your app, each with customized views and permissions
• Reports and dashboards from multiple Power BI Desktop models can be included in a single app