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Sharing via Apps
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Quick reference
Sharing via Apps
This mechanism is the ideal method for sharing
Instructions
To create an App:
- Go to a Named Workspace and click Create App
- Define the name, description and other app properties you wish
- Add content to the app – note that this is content that MAY be viewable to your audience(s)
- Hide any included content you do not wish the audience to see
- Assign users to the audience via email addresses or security groups
- Toggle the advanced options to prevent re-sharing or using Q&A and other “build” features
- Define additional audiences as required and customize their view/rights appropriately
- Click Publish App
Updating an App:
- Go to the Named Workspace and click Update App
- Make adjustments to the content and audiences as required
- Click Update App to save the changes
Installing an App (for the end user):
- Users will see all of their installed apps by going to powerbi.com and clicking Apps
- Apps configured with “Install for all users” will automatically show up in this list
- To search for an app go to Apps > Get Apps. Search for the App and click “Get it now” to install it
Hints & tips
- It is recommended to share via Security Groups where possible rather than individual users. (In this way, rights are controlled by IT as people move between departments, get promoted or leave.)
- Only install your app for all users if it is appropriate to do so
- You can have as many audiences as you need for your app, each with customized views and permissions
- Reports and dashboards from multiple Power BI Desktop models can be included in a single app
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