Named Workspaces

Named Workspaces

Named workspaces should ideally be used over My Workspace for sharing content. They also have the benefit that access can be granted to multiple team members and/or reassigned in the future.

Instructions

Creating a Named Workspace:

• Go to powerbi.com and log in
• Go to Workspaces > + New Workspace
• Define a name and description and add other users

Managing users:

• In the workspace go to Manage Users

Publishing to a Named Workspace:

• Works the same as publishing to My Workspace…
• When publishing from Power BI Desktop, the user will see all named workspaces that they have access to

Hints & tips

• It is always a good idea to add another administrator to a named workspace so that they can take over when you are no longer with the company.
• Users do NOT need to be given workspace access to view reports, dashboards, or apps shared from the workspace.
• Users given access to the workspace will be able to see all documents uploaded.
• IT may disable your ability to create new workspaces.