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About this lesson
Add slides, which are the building blocks of a presentation, and understand how layouts can provide you with quick ways to insert content aligned on your slide.
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Exercise files
Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.
Adding Slides, Changing Layouts, and Exploring the Outline.pptx63.4 KB Adding Slides, Changing Layouts, and Exploring the Outline - Complete.pptx
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Quick reference
Topic
Inserting slides, creating content using placeholders (including text), and using the Outline Pane.
When to use
To insert slides and create content within a presentation.
Instructions
To insert slides
- On the Home tab, in the Slides group, click the arrow below the New Slide button, point to a Layout you want, and click it.
- On the View tab, in the Presentation Views group, click Normal, and then right-click anywhere within the Slides pane and select New Slide.
To insert content
- Click inside the placeholder to add text or select one of the other six icons to add other content.
- On the View tab, in the Presentation Views group, click Outline View to insert text.
Also note:
- The keyboard shortcut Shift+Alt+arrow keys allows you to move bulleted or numbered text upwards or downwards, or to promote or demote the text.
- The Outline View is only to manipulate text – images won’t appear in this view, but will appear on the slide.
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- 00:04 In this video, we're going to start inserting some slides and
- 00:07 some content on those slides, as well as having a look at text in the outline pane.
- 00:11 Now inserting slides is very easy.
- 00:13 Within our thumbnails of slides, right click, new slide.
- 00:16 Very simple.
- 00:17 And it's already given us some suggested placeholders on that slide.
- 00:21 Now, layouts and placeholders will be covered elsewhere.
- 00:24 But placeholders are really important,
- 00:26 because that'll find the bounds of the content that we can put on the slide.
- 00:30 Another way that we can insert slides is with the new slide button.
- 00:33 And notice when I hover my mouse over the thumbnail, I'm given
- 00:37 the keyboard shortcut of ctrl+m, which is the keyboard shortcut for new slide.
- 00:42 Anyway, we drop the little arrow down.
- 00:44 I'd like to add some text to the slide, as well as a chart.
- 00:48 So I select two content.
- 00:50 And notice in this particular placeholder, we have seven types of content.
- 00:54 We can add text, insert a table, insert a chart, a smart art graphic,
- 01:01 a picture from the computer, a picture from on-line clip art, or a video.
- 01:07 So, I click in the placeholder, ctrl+v, and
- 01:11 paste some text off the clipboard that I prepared earlier.
- 01:14 The icons have disappeared because the placeholder now has some content in it,
- 01:18 which is text.
- 01:20 Selecting the placeholder on the right.
- 01:22 I want to insert a chart.
- 01:24 So I click the icon, and I can see a preview of what the chart would look like.
- 01:28 Click okay and PowerPoint goes away and loads Microsoft Excel in the background,
- 01:33 and the chart is populated within the placeholder.
- 01:36 We'll close down this little Excel window.
- 01:39 And we can see how quickly we can add content to our slides.
- 01:43 Now, let's have a look at the outline pane.
- 01:45 The outline view and outline pane is all about text.
- 01:48 And you can see that as I click between different slides,
- 01:51 whether it's text on the slide that matches in the outline pane.
- 01:56 However, a slide with a chart or a picture doesn't show the chart or
- 01:59 the picture in that outline pane.
- 02:01 Outline pane and outline view is the way storyboards can quickly be built.
- 02:06 And it saves so much time.
- 02:08 So, for example, I can type a sentence here.
- 02:11 And when I use the keyboard shortcut tab, it demotes the text.
- 02:16 And if I use the keyboard shift tab, it promotes the text.
- 02:19 And it's just such a fast way to work.
- 02:21 You'll notice also that when I change things in the outline pane,
- 02:24 the text updates on the slide.
- 02:26 Because the text contents on the slide and the outline pane are dynamically linked.
- 02:32 So let's go back to normal view.
- 02:34 We notice that the thumbnail, as I hover my mouse over it,
- 02:37 it shows a view of what we will see.
- 02:41 And finally, if I select the outline boundary of the chart and delete it.
- 02:44 The place holder reappears, so I know that the chart was actually in our placeholder.
- 02:50 So remember that inserting slides is very easy.
- 02:53 And they come with different layouts that govern the placeholders that
- 02:55 are within them.
- 02:57 Placeholders contain seven types of content that we can insert.
- 03:00 And that allows us to quickly access things such as pictures and
- 03:03 charts, so that we can add them to our slides.
- 03:06 And also remember that the outline pane is a great place to
- 03:09 get text onto your document and quickly edit it.
- 03:11 And it's where I love to build a story line for my presentation.
- 03:15 It's truly a great feature of PowerPoint.
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