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About this lesson

Since a picture is really worth 1000 words, add pictures, change their appearance and do so much more with these fundamental slide objects.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2010, 2013, 2016, 2019/365.

Exercise files

Download the PowerPoint presentation used in the video tutorial and try the lesson yourself.

Working with Pictures.pptx
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Quick reference

Topic

Inserting pictures from the Internet or your computer.

When to use

To insert one or more pictures onto a slide.

Instructions

Insert a picture off the Internet

  • On the Insert tab, in the Images group, click Online Pictures, and select the search method such as Office.com Clipart: Type a search term into the search box, press Enter on the keyboard or click the search icon, click the image preview of the image you want to insert, and then click Insert.
  • To insert multiple pictures, click the image preview of the image you want to insert, hold down the Ctrl key and with the pointer select one or more additional image previews, and then click Insert.

Insert a picture from your computer

  • On the Insert tab, in the Images group, click Pictures, and browse to the location of the picture in the Insert Picture dialog box, select the picture, and then click either:
    • to insert the picture directly, or
    • The Insert drop-down arrow and select Link to File. Make sure that if you link to file you distribute the pictures with the presentation.
  • To insert multiple pictures, click the Insert tab, and then click Pictures, and browse to the location of the picture in the Insert Picture dialog box, select the picture, hold down the Ctrl key and select other pictures with the pointer, and then click either:
    • to insert the picture directly, or
    • The Insert drop-down arrow and select Link to File. Make sure that if you link to file you distribute the pictures with the presentation.

Also note:

The Link to File and Insert and Link menu items in the drop-down arrow in the Insert Picture dialog box perform the same function.

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  • 00:04 Sooner or later you're going to need to insert pictures onto your slides, and
  • 00:07 probably sooner rather than later.
  • 00:09 Now pictures can be inserted off your computer or off the Internet.
  • 00:13 Adding from the computer is as simple as selecting the insert tab,
  • 00:16 Pictures button, browsing to a picture on the hard drive and directly inserting.
  • 00:21 We can drop down the little insert arrow and link to picture as well.
  • 00:25 Remember though, if you link to a picture and you distribute your presentation,
  • 00:29 you must distribute the pictures as well as the presentation or
  • 00:32 the pictures will not appear.
  • 00:34 The best option to make sure that your pictures work is to save them in a folder
  • 00:38 the same as your presentation so that when you transfer the folder,
  • 00:42 the images will appear on that presentation on another computer.
  • 00:46 Notice also that you can further filter the picture types that you're looking for
  • 00:50 by dropping down the little arrow and selecting a picture format.
  • 00:54 To insert pictures off the Internet, select the Online Pictures button and
  • 00:58 we're given the option to search from within Bing,
  • 01:01 which is Microsoft's online search engine.
  • 01:03 Or a OneDrive folder, which is Microsoft's online cloud based storage system.
  • 01:09 Or other areas depending on your computer and your office configuration.
  • 01:13 So we select in the search box, type in what we're looking for
  • 01:17 and we get a range of results displayed at thumbnails.
  • 01:20 So we can see a preview of the picture.
  • 01:22 Remember that we can select more than one image by clicking on a particular
  • 01:26 thumbnail, holding the Ctrl key and
  • 01:30 selecting another thumbnail with the mouse.
  • 01:33 When we click Insert the picture will be inserted on the slide and
  • 01:36 remember that you must always respect the copyright of the owner of the image.
  • 01:40 And that's particularly important when you use online search engines such as
  • 01:44 Google or Bing because you're not always aware of who the owner of the image is.
  • 01:49 Now with the picture on our slide we can change picture styles
  • 01:54 add a Correction a Color or an Artistic Effect.
  • 01:59 We can also remove the picture background and that's the subject of another video.
  • 02:04 So let's browse through some of these effects that can be applied.
  • 02:07 Corrections allow us to soften or
  • 02:09 sharpen the image as well as change the brightness and the contrast.
  • 02:14 Color can change the saturation or the tone or the color itself.
  • 02:20 Artistic Effects, notice as I move my mouse over the various thumbnails of
  • 02:24 options, how the pictures update and
  • 02:27 there are various picture styles plus borders and various picture effects.
  • 02:33 Now notice that this Picture Layout button is all about smart art graphics as well.
  • 02:38 So on the Format tab we can go picture effects > soft edge and
  • 02:43 we can apply a 25 point effect to that.
  • 02:47 Now you need to practice with these options because you might not always
  • 02:50 get the result that you desire.
  • 02:52 Notice also that the options such as a faded edge can be applied but if we then
  • 02:56 change to another effect such as a middle frame It might undo the previous effect
  • 03:01 that was applied, because it's an edge effect of a different kind.
  • 03:05 And yet if we add an artistic effect such as a pencil sketch,
  • 03:09 it does respect the soft edge that we previously applied.
  • 03:13 And so, that's something you'll have to experiment to understand how
  • 03:16 the various effects work together.
  • 03:18 Now a really great feature is the Reset Picture button and
  • 03:21 that's also the subject of another view.
  • 03:23 But the little drop down arrow allows us to either reset the picture itself or
  • 03:27 reset both the picture and the size and
  • 03:29 then you can start again in formatting that picture.
  • 03:33 So it's not really undo because it's a reset.
  • 03:36 You could close the presentation and open it up a year later on and
  • 03:40 it will still reset that picture.
  • 03:42 So PowerPoint is not a high end program but it's not too bad.
  • 03:45 It's also easy to insert pictures, it's easy to apply various effects and
  • 03:50 even to reset the whole picture and start again.
  • 03:53 But remember you must always respect the copyright of the owner of picture.
  • 03:57 And be careful that if you link to an image from within a presentation,
  • 04:00 you must distribute those pictures with the presentation,
  • 04:03 preferably in the same folder, or people will not be able to see the image
  • 04:07 when the presentation is opened at the other end.

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