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About this lesson

Quickly add multiple pictures to a presentation even in the format of two or four pictures per slide.

Lesson versions

Multiple versions of this lesson are available, choose the appropriate version for you:

2010, 2013, 2016, 2019/365.

Exercise files

Download the ‘before’ and ‘after’ PowerPoint presentations from the video tutorial and try the lesson yourself.

Photo Album.pptx
30.9 KB Photo Album - Completed.pptx
874.1 KB

Quick reference

Topic

Using a photo album in a PowerPoint presentation.

When to use

To insert multiple pictures into a PowerPoint presentation quickly.

Instructions:

  • On the Insert tab, in the Images group, click the arrow below the Photo Album button, and select New Photo Album.
  • Select the File/Disk button to browse to and select multiple images.
  • Pictures in the album can be moved to change order, rotated and brightness and contrast adjustments made.
  • The Album Layout group governs how many pictures will be added per slide, the shape of the frame and whether you want to apply a theme.
  • Click Create to create the album.
  • Click the Insert tab, in the Images group, then click Photo Album drop-down arrow, and select Edit Photo Album to make changes to the album.

Also note:

Some changes made to the presentation may result in an inability to re-edit the created photo album.

Edit changes made within the Photo Album dialog box can be applied by clicking Update.

A photo album can be used as a temporary mechanism to insert pictures into a presentation quickly to copy across to the current presentation you are working on.

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  • 00:03 This video is all about inserting multiple pictures into a presentation quickly
  • 00:08 across slides which is the photo album feature in PowerPoint.
  • 00:12 To find the location, we click on the Insert tab of the ribbon and
  • 00:16 within the Images group is the Photo Album, which is really a split button.
  • 00:21 Now, notice that this stage the only option available is
  • 00:24 to create a new photo album.
  • 00:27 So what that means is that if you have an existing presentation open,
  • 00:31 you can't insert a new photo album into that presentation.
  • 00:34 You can only create a new photo album.
  • 00:37 But we will explore a little work around for that later on.
  • 00:41 So, we click the New Photo Album button, and the Photo Album dialog box pops up.
  • 00:46 The first thing to do is to populate the album with some content.
  • 00:50 So, Insert pictures from File/Disk, and I click on this folder.
  • 00:56 I select the first picture with the mouse, hold the Shift key and select the last
  • 01:01 picture, which automatically selects all of the pictures in that sequence.
  • 01:06 If I wanted to select individual pictures not in a sequence,
  • 01:09 I would hold the CTRL key as I select each picture.
  • 01:13 We click the Insert button, and
  • 01:15 there are our pictures within the dialog box, as well as a preview of them.
  • 01:20 Now I could do some further editing of the pictures, such as rotating them or
  • 01:24 changing the brightness and contrast.
  • 01:26 I can move their order up and down as well as remove them, and you can also change
  • 01:31 the picture layout within the album layout area such as pictures per slide.
  • 01:35 And the frame shape I will change to, for example, a rounded rectangle.
  • 01:40 We could browse for
  • 01:41 theme if we wish, I prefer to do that within the actual presentation itself.
  • 01:46 And we get a preview of our layout, click Create and there built very quickly
  • 01:51 is our PowerPoint slides with the images that we selected placed upon them.
  • 01:55 It's a very fast way of building a presentation out of a whole bunch of
  • 01:58 pictures.
  • 01:58 And now that we've got the photo album built,
  • 02:01 we can go back to the Insert tab and we look at the Photo Album split button.
  • 02:06 We have options available to either create a new photo album, or
  • 02:09 we can edit the current album.
  • 02:12 So let's go in and edit that photo album.
  • 02:14 We can add pictures, delete them, or move them around,
  • 02:18 or we can change the number of pictures per slide.
  • 02:21 And then we click the Update button, and PowerPoint goes away and rebuilds that
  • 02:25 presentation very quickly, incorporating the changes that we selected.
  • 02:29 So you can essentially open this presentation again in a month's time,
  • 02:32 in the photo album and these options would still be available.
  • 02:35 There's something that we have mentioned briefly earlier is what if we would like
  • 02:39 to insert a whole bunch of pictures into a presentation, but you can only create
  • 02:43 a new photo album and not build a photo album within an existing presentation?
  • 02:47 What I would do is create a new photo album almost as a temporary container for
  • 02:51 all of those pictures on your slides.
  • 02:53 Then select all of the slides, copy all of them, and
  • 02:56 paste them into an existing presentation of slides.
  • 03:00 So even though you can only ever create a new photo album, you can certainly use
  • 03:04 the feature to effectively insert multiple pictures into a presentation, and
  • 03:08 quickly add them to your existing presentation.
  • 03:11 So keep the Photo Album feature in mind, it will certainly save you so much time.

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